Administrative & Support Staff Opportunities

Breadcrumb

Whittier College is committed to attracting and retaining a high quality, diverse employees with a shared passion for student-centered teaching and mentoring. 

Whittier is distinguished by its small class sizes, high-impact pedagogies, and innovative liberal arts curriculum blended with professional and pre-professional programs. It is a nationally recognized model for diversity and has no racial majority among its student body. With over 65% students of color, Whittier is designated as both an HSI and AANAPISI. Founded in 1887, it is an independent, four-year liberal arts college with about 1,700 undergraduates and is ideally situated in the scenic hills 18 miles east of downtown Los Angeles. It is an AA/EOE employer and abides by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a).

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law.

The Admission Office at Whittier College seeks an Admission Counselor.  

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $47,840; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Interim Executive Director of Admission and Financial Aid
Location/Department: Whittier College, Admission

Position Duties and Responsibilities

  • Planning and managing in assigned recruitment territories
  • Representing the institution at high school visits and college fairs
  • Reviewing and evaluating admission files
  • Extensive contact with prospective students, their parents and high school counselors 
  • Perform other related duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Bachelor’s degree required. Effective interpersonal skills, oral and written communication skills, and the ability to relate well to students, faculty, parents and staff are essential. Requires an organized, self-motivated, detail-oriented individual who is able to work well with enthusiasm as part of a team. Valid driver’s license and dependable transportation required.  

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Admissions Office at Whittier College seeks an Associate Director.

Reporting to the Interim Executive Director of Admission, the Associate Director of Admission is a senior-level position that will be responsible for helping provide leadership and direction in the Office of Admission. They will support the Interim Executive Director of Admission in all strategic planning related to policies, practices, and procedures for the Office of Admission. This position will be responsible for direct supervision of the Graduate Admission Recruiter and will devote 10% of their time to support the admission and outreach processes for the Graduate programs in education. This position could be assigned direct supervision of entry-level admission counseling staff, which includes the development and execution of a training and development program for newly hired staff. This position will lead our efforts in developing informal and formal admission recruitment partnerships and programs with community based organizations, charter school networks, and school districts to help build new first-year student pipelines. This position will also maintain all traditional admission counselor and territory management duties, including application reading, serving as counselor of the day, and recruitment travel. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $62,400; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Interim Executive Director of Admission and Financial Aid

Location/Department: Whittier College, Office of Admissions 

Position Duties and Responsibilities

  • Serve as a proxy for the Director of Admission as assigned.
  • Supervision over Graduate Admission Recruiter
  • 10% of this position will be devoted to supporting admission and recruitment activities for the Graduate programs in education.
  • Supervision of professional staff (entry-level admission counselors)
  • Create and run new staff training program
  • Develop partnerships and programs with organizations to build new first-year student pipelines
  • Manage an assigned recruitment territory
  • Support all on-campus/virtual efforts by leading on-campus/virtual information sessions, fielding phone calls, responding to emails, welcoming walk-in visitors, answering general inquiries, and leading campus tours as necessary

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

  • At least 8 years of admission experience is strongly preferred
  • Supervisory experience over professional or student staff strongly preferred.

Knowledge and Education

Bachelor’s degree required. Effective interpersonal skills, oral and written communication skills, and the ability to relate well to students, faculty, parents and staff are essential.  Requires an organized, self-motivated, detail-oriented individual who is able to work well with enthusiasm as part of a team. Valid driver’s license and dependable transportation required.  

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Institutional Effectiveness Office at Whittier College seeks an Associate Director.

The Office of Institutional Effectiveness presents data analysis through various means—including visualization—to the college community to support data driven decision making and institutional planning.  

  • The office is responsible for assessment of institutional effectiveness, including: assessment of academic and non-academic programs and offices, WASC accreditation, and other evaluations of effectiveness as needed.
  • The office will work with Associate Dean DEI and other campus constituencies to generate and analyze high quality data to evaluate equity/inclusion in all areas of the institution.
  • The office is responsible for the Factbook/Dashboard, working with Academic Affairs on data collection and the President’s office on presentation.
  • The office will establish an IR data bank, coordinating this important task with the Associate Dean of the Faculty and other academic deans.
  • The office provides support to Finance and Academic Affairs in the development of accurate and comprehensive enrollment and retention models for institutional decision-making that includes residential occupancy, study away and other important components.  
  • The office collaborates with the VPAA and Associate Deans by generating and analyzing data and building models to support academic planning.
  • The office is responsible for coordinating IPEDS reporting, National Surveys (HEDS, NSSE, NACCC, etc.) which is primarily the responsibility of the Associate Director.
  • The office generates in-house surveys and data analysis.  

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $75,000-$80,000; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director of Institutional Effectiveness 
Location/Department: Whittier College, Institutional Effectiveness

Position Duties and Responsibilities

  • The Associate Director is the IPEDS key holder and will coordinate these efforts ensuring that key offices submit their data in a timely manner.
  • The Associate Director will be the institutional representative to HEDS and would coordinate other national surveys, including NSSE.  
  • In collaboration with the Associate Dean of Faculty, be responsible for the CDS and submitting data to US News and others.
  • Work collaboratively with Admissions/Financial Aid, and others on data collection for many surveys.   
  • In collaboration with the Director of Institutional Effectiveness maintain an accurate and current Factbook/Dashboard (work with Academic Affairs on data collection and the President’s office on presentation).
  • Design and administer in-house surveys for various constituencies and make survey tools available to campus stakeholders; ensure accuracy in data analysis, professional appearance and data privacy.
  • Provide deliverables using professional narratives and results using visual displays and infographics appropriate to the project. 
  • Assist the Director of Institutional Effectiveness with assessment and other projects as needed.
  • Assists with the recruitment, hiring, training and supervision of graduate interns, Poet Interns and student workers. 
  • Performs other functions and tasks, such as maintaining, updating and publishing content on the OIRA website and Moodle site.
  • Coordinates the course evaluation administration process.
  • Other duties as assigned. 

Non-essential Functions of the Job

None identified at this time. 

Position Specifications and Requirements

  • Master’s degree preferred in research and evaluation, data science/analytics or another related field. 
  • Minimum two – three years’ related experience in relevant areas of institutional research and some experience with assessment and accreditation.  
  • Experience with data analysis software, data visualization software and proficiency with Excel and Access or Argos. 
  • Our enterprise management system is Ellucian/Banner and the Associate Director will need to pull data from Banner.
  • Experience analyzing data using an equity and inclusion lens.
  • Willingness and enthusiasm for working in a collaborative environment, engaging students, faculty, and staff in the implementation of effective and comprehensive assessment activities.  

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Business Office at Whittier College seeks an Associate Vice President Financial and Strategic Planning. 

The Associate Vice President Financial and Strategic Planning provides critical support to the senior leadership of the College regarding strategic financial forecasting and analysis of new strategic initiatives.Develops, implements and administers key financial and strategic planning processes including the annual operating budget, financial forecasts, mergers and acquisitions, strategic partnerships, and business plans. Serves as the Chief Financial and Business Officer for new ventures. Works with the President, and the Vice President, New Ventures, and key personnel across campus to develop and implement financial policies and procedures in support of new ventures. Provides strategic data analysis for key success metrics of the College. Chairs the President’s Strategic Planning Task Force. Also prepares the institution’s annual budget and forecasts.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $145,000-$155,000 annually; Salary will commensurate with experience, skills, and knowledge. 
Reports to: President (indirect to the Vice President Innovation and New Ventures)
Location/Department: Whittier College Business Office

Responsibilities

  1. In support of the New Venture division, ensures the successful launch of new initiatives.
  2. Serve as the chief financial executive responsible for the development of financial processes, analysis, and reporting for the new venture division.
  3. Direct the preparation of the college’s annual operating budget and quarterly forecasts.
  4. Compile revenue assumptions from sources including Academic Affairs, Broadoaks, Enrollment Management, New Ventures, Student Life, Advancement. 
  5. Compile assumptions and requests into budget and forecast scenarios.
  6. Prepare presentations for leadership, faculty, staff, and the Board of Trustees.
  7. Write status reports for senior leadership review and action.
  8. Review division budget to actual reports to monitor compliance.
  9. Develop financial planning and reporting tools and processes to monitor actual results and performance metrics.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

Ten years with professional level experience in financial planning and budgeting preferably in a higher education or nonprofit environment. Knowledge and experience in business operations and supervisory experience is a plus.

Knowledge and Education

Knowledge of financial and strategic planning and forecasting. Good communication and exceptional problem-solving skills; develops and implements policies and procedures; meets deadlines; high attention to detail; understanding of finance, capital planning, and fund accounting. Expert skills with Excel, Word, and PowerPoint software; some knowledge of MS Access and databases. Prior working experience in Ellucian Banner ERP System for Universities is a plus.

Machines, Tools, Equipment, Electronic Devices and Software

Computers and Laptops, adding machines, calculators, copiers and scanners, phones, email, chats and web platform meetings; use of Microsoft Excel, Access and Word is required. Functioning within ERP accounting systems required

License(s) and Certificate(s)

Master’s in Business Administration required.   

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Whittier College is seeking a qualified Campus Safety Officer.

The successful candidate must be able to interact effectively with students, faculty, and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Hours: 40 hours per week, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Full Time/Part Time Status: Full Time
Salary Range: $15.00 - $17.50 per hour.

Reports To: Campus Safety Captain
Location/Department: Whittier College (main campus- Whittier, CA)/Campus Safety Department

This position is considered a Campus Security Authority. 

Position Responsibilities

  • Patrols campus property, in a vehicle or on foot, to provide security and traffic control
  • Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
  • Responds to emergency and non-emergency radio calls
  • Must be available and ready at any point during shift to respond to community needs
  • Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
  • Enforces campus policies, regulations, and municipal, state and federal laws.
  • Assist local law enforcement as necessary
  • Conducts thorough investigations as assigned and completes detailed reports as to those investigations
  • Participates in crime prevention programs
  • Assist Student Life and Residential Life personnel as required
  • Provides on-campus escorts to College students and personnel as requested
  • Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

To Apply

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Associate Director of Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.

The Admission Office at Whittier College seeks a Campus Visit Coordinator.

Under the supervision of the Director of Admission and working in coordination with other members of the Admission Office staff, this position is responsible for organizing and implementing the procedures and protocols for all aspects of the Campus Visit Program, which includes daily campus tours, classroom visits, the overnight host program, group visits, and the welcome reception area. This position will recruit, hire, train, and formally supervise the Admission Office student work staff.

The Campus Visit Coordinator is expected to be knowledgeable in all areas of Whittier College, in particular with admission and financial aid policies, academic opportunities, and student services. This position will be expected to effectively partner with departments throughout the college including academic divisions, athletics department, dining services, facilities and maintenance, housing and residential life, and campus safety.

The Campus Visit Coordinator will regularly work the welcome reception area where the tasks include greeting and checking-in guests, answering the main office phone, and assist in responding to the general admission and visit program email accounts. This position will engage and supervise the data entry process for all RFI cards received from prospective students. This position will give Admission Information Session presentations throughout the year and could be called to fill in as an emergency back-up tour guide. And as a member of the Events Team, this position will staff and assist in the coordination of Admission Office events that happen on and off campus.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $52,000 annually; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director of Admission
Location/Department: Whittier College, Admission

Position Duties and Responsibilities

  1. Coordinate the daily campus tour schedule. Manage the schedule in the office’s Event Management tool (Slate) for guest registration and tracking. Develop tour route and tour script.
  2. Coordinate the overnight host program, including securing host rooms from Housing, and managing the schedule in Slate for guest registration and tracking.
  3. Coordinate group visits, which are when groups of students from high schools or community-based organizations request to tour campus. This includes managing the schedule in Slate for guest registration and tracking.
  4. Coordinate the classroom visit program, including securing the available spaces in classes for prospective students and managing the schedule in Slate for guest registration and tracking.
  5. Supervision over the welcome reception. Responsible for its daily opening and closing during business hours, and making sure the area is clean and presentable for visitors. Establish protocols for greeting and checking-in guests, answering and forwarding phone calls, and checking and forwarding voicemails.
  6. Supervise the data entry process for Request For Information (RFI) cards received from prospective students. Incumbent will also be expected to do data entry as needed.
  7. Assist the Director of Admission and Communication Manager in strategizing ways to help market and promote the Campus Visit program to increase visitor traffic to support the growth of Whittier College’s prospective applicant pool.
  8. Work with the Communications Manager to create and manage surveys to help assess the visitor experience of the Campus Visit Program.
  9. Produce Slate reports that show relevant metrics from the Campus Visit Program. Use this data to assess the effectiveness of the Campus Visit program and make improvements accordingly.
  10. Direct supervision over the Admission Office student work staff. Managing student wage budget, including overtime funds and working with HR to secure exception funding. Running the recruitment, hiring, and training processes for all positions. Develop all training materials and student staff manuals. Student staff duties include conducting tours, data entry, answering phones, responding to emails, greeting and checking-in guests, staffing admission events, giving admission information sessions, and administrative office support duties as assigned. 
  11. Assist the Communications Manager in responding to messages from the general admission and visit program email accounts.
  12. Serve as a backup to the Director of Enrollment Technology as needed.
  13. Provide support with on and off campus Admission events throughout the year.
  14. Maintaining active membership with the Collegiate Information and Visitor Services Association (CIVSA).
  15. Perform other duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

  1. Experience in event planning and/or program development.
  2. Experience working with, leading, and/or supervising college students.
  3. Experience training and implementing process improvement.
  4. Experience working in a service-oriented industry or office, with a track record of excelling in providing quality customer service.

Knowledge and Education

  1. Bachelor’s degree required.
  2. Demonstrated ability to communicate effectively with supervisors, peers and prospective students.

Application Deadline

Until Filled

 

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

Reports To: Director of Clinical Practice
Location/Department: Whittier College Department of Education

Responsibilities

A College Supervisor ensures, through weekly observations and follow-up conferencing, that our teacher candidates

  1. Progress through sixteen-week student teaching assignment. during which time the candidate takes on more teaching responsibility.  As skills develop, the candidate should assume increasing responsibility for all parts of the instructional process.
  2. Writes appropriate lesson plans using the department template. Incorporates into each lesson plan template, but is not limited to: attending to (1) students’ prior academic knowledge, prior experiences, as well as assets and needs; (2) learning activities, student grouping, and instructional strategies that facilitate learning, academic language development; (3) diagnostic, formative and summative assessments; and (4) developmental considerations and accommodations for EL, SN and students with academic/emotional support needs. Lesson plans must also (6) explicitly reference all Teacher Performance Expectations (TPEs) as appropriate.
  3. Understands the Teaching Performance Assessments, Instructional Cycles 1 and 2, and are supported during as they complete these cycles during student teaching. 
  4. Applies techniques of classroom management to ensure best possible learning environment for students.

College Supervisors need to fulfill the following for each teacher candidate

  1. Observe a minimum of eight times per semester. (For the 2021-2022 academic year, observations will be completed virtually and in-person).
  2. Complete all required evaluation forms electronically (Formstack).
  3. Conference with the candidate after each observation.
  4. Maintain weekly contact with the candidate.
  5. Confer with Master Teacher and update them regularly throughout the semester about the candidates’ progress, strengths, and areas of concern. 
  6. Communicate with Master Teacher and school principal about responsibilities of a Master Teacher and electronic paperwork due throughout student teaching assignment.
  7. Communicate any concerns about the candidates’ progress during a student teaching placement with the Director of Clinical Practice.
  8. Ensure that each Master teacher completes all necessary paperwork as it pertains to their role during the candidates’ assignment. 

Additional Responsibilities

  1. Hold an initial meeting with Master Teacher and review the specifics of the Whittier College Program.
  2. Attend Orientation/semester kickoff (1 per semester) to continue to develop professionally.
  3. Attend all College Supervisors’ Meetings (2 per semester), so as to stay apprised of all changes to the college’s student teaching program, CTC requirements, and develop professionally as an educator.
  4. Attend Clinical Practice Colloquium at the end of the semester.
  5. Attend one adjunct-faculty semester kickoff per semester to continue professional development and stay apprised of all college and Commission on Teacher Credentialing (CTC) requirements.

The Department of Education and Child Development has a tradition of preparing highly qualified elementary, secondary, and special education teachers. Offerings include undergraduate studies in child development, and graduate studies in elementary, secondary, and special education, including several credential programs and Master of Arts degree program.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

  1. Five years of successful teaching experience in a public school.
  2. A teaching credential in subject area(s) related to credential programs offered at Whittier College or an administrative services credential. 
  3. Excellent organization and communication skills (both written and verbal).
  4. Ability to work professionally with the public, as well as college and district students, faculty, administrators

Application Deadline

Until Filled

Applications should include copy of teaching credential, resume, and statement of interest. Applicants must submit materials electronically (PDFs preferred) to Christine Ybarra at cybarra@whittier.edu. Review of completed applications is ongoing.

The Center for Engagement with Communities is seeking a Community Outreach Summer Staff.

Community outreach summer staff for the Center for Engagement with Communities are passionate and driven individuals who collaborate with the greater Whittier community, school districts, and non-profits to host wellness events, conduct or assist with service related projects, or provide educational assistance through tutoring, mentoring, and STEM related activities. The goal and function of the outreach staff are to co-create opportunities with local partners to address the ongoing and growing inequities in the community. A skilled outreach staff member will have a passion to work in, and is not limited to, any of the following areas:

  • Coordinator for community-based projects
  • Tutor for middle school and high school math students
  • Coordinator for STEM Activities
  • Mentoring with local high school programing
  • Internal staff for outreach 

Hours: Monday – Friday, 28 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time, Temporary (3 months)
Salary Range: $15 per hour; Salary will commensurate with experience, skills, and knowledge.
Reports to: Gina DiPierro, Director, CEC
Location/Department: Whittier College, Center for Engagement with Communities 

Responsibilities

  • Implement community-based projects
  • Tutor middle school and high school students at the Boys and Girls Club of Whittier
    • Tutors must facilitate given curriculum 
  • Coordinator for STEM Activities
    • Assist with the assembling of materials and implementation of science education activities at various summer camp programs
  • Mentoring with local high school programing
    • Facilitating given college, career, and financial literacy workshops for high schoolers at the Boys and Girls Club of Whittier
  • Communicate with supervisor for all other job-related duties

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Experience working with community organizations preferred. Some background in child development, education, or social work preferred. Must have high school diploma, some college highly preferred.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Office of International Programs at Whittier College seeks a Coordinator of International Student Engagement.

The Coordinator will be responsible for international student programming (including international student orientation) and academic advising for new international students. The Coordinator will assist the PDSO with basic F-1 immigration advising. The position reports to the Director of the Office of International Programs.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $45,000-$50,000 annually; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director of the Office of International Programs
Location/Department: Whittier College, Office of International Programs

Responsibilities

Essential Functions of the Job

  • Coordinate international student programs and workshops (including international student orientation) that promote the success and retention of international students.
  • Prepare and provide pre-arrival information for incoming international students.
  • Serve as the academic advisor for all new international students ensuring that they are registered in appropriate classes.
  • Advise international students on a variety of matters including immigration and visa regulations, cultural adjustment, personal matters, financial concerns, and university procedures.
  • Serve as a Designated School Official (DSO) ensuring institutional and individual compliance with SEVIS regulations and requirements.
  • Keep current with changing regulations and procedures of the U.S. Department of Homeland Security and U.S. Department of State.
  • Supervise 2-3 student workers.

Non-essential Functions of the Job 

None identified at this time.

Position Specifications and Requirements

Previous Experience

  • 1-2 years of international student advising preferred.
  • Experience organizing orientations and/or other campus programs.
  • Must be a U.S. citizen or Permanent Resident.

Knowledge and Education

Must have the ability to manage and prioritize tasks. Strong interpersonal communication skills (both oral and written). Strong organizational and administrative skills with attention to details. Demonstrated ability to work independently and maintain confidentiality. Demonstrated ability to effectively plan, organize and implement programs. Second language as well as experience living abroad is recommended. Must be available to work some evening and weekend hours.

Application Deadline

Until filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Student Health and Wellness Center at Whittier College seeks a COVID Licensed Vocational Nurse.

The successful candidate will function in a collaborative practice with Physicians and/or Nurse Practitioner(s) or Physician’s Assistant(s) in the delivery of health care in the Student Health Clinic. This individual will provide COVID assessments/support, and ambulatory nursing care as directed by health care providers with an emphasis on disease prevention and health maintenance as well as provide clinical duties per established policy and procedure and functions under the supervision of an NP/PA or a physician. The LVN will be part of a team concept that will work closely with the Director of Student Health Services, front office staff, student employees and other related departments throughout the college community.

Hours: Monday – Friday, 35 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $23.00-$25.00 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Interim Director, Student Health and Wellness Center
Location/Department: Whittier College, Student Health and Wellness Center

Responsibilities

  • Assess COVID related health screens including formstack health screening and reports.
    •  Assess needs for quarantine and isolation.
    • Working with the COVID Team which includes COVID response team: Housing and Residential Life, Campus Safety, Dean on Call, Food Service, Facilities, Dean of Students staff, and Associate Dean of Academic Programs.
    • Send email notification templates and included COVID response team:
    • Placing and releasing students from quarantine and isolation.
  • Daily check in calls for students in quarantine and isolation for residential students.
  • Notify patient of COVID test results.
  • Support clinical staff as needed.
  • Prepare patients for examinations, note brief history of the reason for the visit in the clinical chart. 
  • Take and record vital signs, height, weight, vision screen, UA etc. Assist clinical staff with examination procedures. 
  • Administer medications under the providers’ orders, except IV medications. Update patient charts in regards to allergies, medication use, and immunization history at each visit. 
  • Complete lab slips as necessary. 
  • Administer immunizations as per policy and procedure and College entrance requirements. 
  • Clean and sterilize medical instruments and equipment. 
  • Participate in health educational programming on campus. 
  • Participate in Quality Improvement projects as indicated. 
  • Assist with the health clearance process of all incoming students. 
  • Attend Student Life and Student Health Services meetings as indicated.
  • Update records into database. 
  • Answers patient questions after consultation with the health care provider as per established procedures in that regard.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

  • Graduate from an accredited Practical/Vocational Nurse program
  • California license as a Licensed Vocational Nurse
  • Minimum of two years of experience as an LVN in primary care, preferably in a Student Health Center, Urgent Care or Emergency Room
  • Proficient oral and written communication skills
  • Current BLS certification
  • Contract tracing experience preferred, but no mandatory

Physical Requirements

Physical activity may include standing for prolonged periods, minimal lifting, and operating a computer and or certain equipment as needed for the clinic operation.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Office of Development at Whittier College seeks a Director of Corporate Development to build and advance external partnerships with industry, corporations, non-profits, government, and professional associations in support of the College’s mission and fundraising priorities.

This role will work closely with College leadership and other campus administrators to jointly identify, cultivate, solicit, and steward key corporate prospects and strategic partners with the ability to fund priority programs and initiatives. The incumbent is expected to maintain a pipeline of at least 50 prospective donors, advance at least 8-10 gift conversations, and hit a targeted fundraising goal each year. 

The Director of Corporate Development must be able to skillfully interact with both external senior-level C-suite executives and executive board members, and internal campus leadership and project leaders. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $80,000-$90,000 annually; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Associate Vice President of Development
Location/Department: Whittier College Office of Development

Responsibilities

  • Cultivates, solicits, and stewards a dynamic portfolio of key corporate prospects and secures new levels of institutional support and engagement through grants, sponsored research, philanthropy, curriculum support, executive participation, in-kind support, corporate sponsorships (including for Athletics), student recruitment, and joint approaches to funding sources. 
  • Creates a strategic plan for mapping College needs and programs to the relevant needs of corporate partners, consistently refining and re-prioritizing as needed.
  • Actively develops and implements strategies for promoting and enhancing the College’s external visibility in support of brand enhancement and revenue generation. 
  • Drafts concept papers, grant proposals, budgets, gift agreements, and stewardship reports; reviews and negotiates MOUs.
  • Schedules and attends academic and administrative leadership visits with corporations.
  • Responsible for becoming a subject-matter expert for campus programs, as well as an expert in prospective organization’s ongoing business needs and industry trends to identify and propose engagement and funding opportunities that are mutually beneficial to the College and the organization. 
  • Coordinates and communicates with AVP of Development and other frontline fundraisers on the most appropriate fundraising strategies, approaches, and activities related to individual prospects who have connections to corporations or corporate foundations to secure leadership gifts for the College.
  • Develops comprehensive, aligned strategies with other departments on campus, such as Athletics, Admissions, Alumni Relations, Academic Affairs, the Career Center, and more, while promoting employer development initiatives.
  • Directs strategic thought-leadership and value-added consultation to identify areas of need, and help guide faculty, deans, and other internal constituents with corporate strategies, project development, proposal submission, implementation, and stewardship methods.
  • Records all interactions, plans, opportunities, key data, and solicitations in the Banner CRM system.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Knowledge and Education

  • Requires a bachelor's degree in business, marketing, psychology, communications, or other related major. Master’s degree preferred. 
  • Ten or more years of business/corporate experience, with emphasis in fundraising, corporate or foundation relations, business development, marketing, consultative sales, and strategic planning. 
  • At least five years of experience in a higher education setting preferred, including corporate and industry relations, major gift cultivation/solicitation, and donor relations.
  • Extensive technical and narrative grant writing experience – including the ability to adapt to each grantmaker's preferred method of submission.
  • Demonstrated experience in successfully launching new initiatives and in developing strategic partnerships. 

Job Specific Qualifications

  • Proficiency in direct solicitation with a history of increased responsibilities. 
  • Experience fundraising for transformational gifts, particularly at the five, six, and seven-figure levels.
  • Demonstrated commitment to diversity, equity, and inclusion in and out of the workplace.
  • Results-oriented with professional characteristics that include leadership, commitment to confidentiality, flexible team orientation, attention to detail, optimism, and unquestioned professionalism.
  • Adept at strategically guiding philanthropic conversations and developing and stewarding philanthropic relationships.
  • Possess outstanding skills in translating complex, interdisciplinary academic concepts into viable corporate solicitations.
  • Commitment to donor-centered philanthropy as a complement to College goals.
  • Outstanding written and verbal communication skills.
  • An entrepreneurial spirit and innovative mindset. 
  • The ability to successfully work both independently and in collaboration with all members of the Whittier College community.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Institutional Effectiveness Office at Whittier College seeks a Director.

The Director of Institutional Effectiveness will lead and coordinate a comprehensive program of external reporting, internal reporting and analysis, survey administration, and project management in support of institutional assessment, planning and decision making. The Director of Institutional Research will support the strategic imperative of the College to focus on equity and inclusion to improve student outcomes. Reporting to the Vice President for Academic Affairs and Dean of Faculty, the Director collaborates with offices across campus to spearhead data collection and analysis to address institutional priorities, inform curricular and program development, assess institutional performance and improve institutional outcomes. The Office of Institutional Effectiveness presents data analysis through various means—including visualization—to the college community to support data driven decision making and institutional planning.  

  • The office is responsible for assessment of institutional effectiveness, including: assessment of academic and non-academic programs and offices, WASC accreditation, and other evaluations of effectiveness as needed.
  • The office will work with Associate Dean DEI and other campus constituencies to generate and analyze high quality data to evaluate equity/inclusion in all areas of the institution.
  • The office is responsible for the Factbook/Dashboard, working with Academic Affairs on data collection and the President’s office on presentation.
  • The office will establish an IR data bank, coordinating this important task with the Associate Dean of the Faculty and other academic deans.
  • The office provides support to Finance and Academic Affairs in the development of accurate and comprehensive enrollment and retention models for institutional decision-making that includes residential occupancy, study away and other important components.  
  • The office collaborates with the VPAA and Associate Deans by generating and analyzing data and building models to support academic planning.
  • The office is responsible for coordinating IPEDS reporting, National Surveys (HEDS, NSSE, NACCC, etc.) which is primarily the responsibility of the Associate Director.
  • The office generates in-house surveys and data analysis.  

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $95,000-$100,000; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Vice President of Academic Affairs and Dean of Faculty
Location/Department: Whittier College, Institutional Effectiveness 

Position Duties and Responsibilities 

  • Provide leadership, vision and project management for the Office of Institutional Effectiveness.  
  • Responsible for leading and coordinating ongoing institutional assessment of academic and non-academic programs in accordance with WASC standards. 
  • Stay current regarding best practices in assessment, WASC standards and DEI.
  • Work with the Associate Dean, DEI and other campus constituencies to embed equity and inclusion outcomes in all assessment processes.
  • Engage in ongoing data collection and analysis of key institutional processes.
  • In coordination with the Associate Dean of Faculty, the Associate Dean will provide data to the President and Senior Staff on academic facilities and curricular issues.
  • Present data through various means to the Whittier College Community in clear language without jargon.
  • Perform other related duties as assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

  • Minimum of a Master’s Degree in education, research and evaluation, data analytics, social sciences or other related field appropriate to the position.
  • Demonstrated vision and collaborative leadership in using data analytics to support institutional effectiveness.
  • Minimum five years related experience in institutional effectiveness, assessment, and accreditation within higher education.
  • Experience with the accreditation self-study process and WASC accreditation.
  • Experience analyzing and evaluating educational data using an equity and inclusion lens.
  • Ability to handle confidential and sensitive information with integrity and discretion.
  • Experience with data analysis software, data visualization software and proficiency with Excel and Access or Argos. 
  • Our enterprise management system is Ellucian/Banner and the Director will need to pull data from Banner.
  • Willingness and enthusiasm for working in a collaborative environment, engaging students, faculty, and staff in the implementation of effective and comprehensive assessment activities. 
  • Experience managing budgets. 

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Environmental Science Department at Whittier College seeks a Field Coordinator to join the California Grown project team, a grant-funded program to explore the environmental impact and sustainability of coffee-avocado intercropping within the context of a liberal arts education.

The Field Coordinator will maintain the experimental plot comprising 64 coffee plants from 16 varietals located at Whittier College, supervise coffee harvest and post-harvest operations, conduct plant checks, and help the Principal Investigator’s research through sampling at Whittier College. This is a temporary, contractual position which terminates upon completion of the grant program (December 31, 2022).

Hours: Monday – Friday, up to 12 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Part Time, Temporary
Salary Range: $20.00 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Principal Investigator/Project Director
Location/Department: Whittier College, Environmental Science Department

Responsibilities

  • Performing programmed harvest operations following established protocols.
  • Performing programmed post-harvest processing operations as per established protocols.
  • Supporting additional field sampling and other research activities at Whittier College, as needed.
  • Regularly meeting and communicating with the PI.
  • Regularly coordinating work with undergraduate students and with the Field Assistant, as needed. 
  • Assisting in note taking, research & list making.

Non-essential Functions of the Job

None identified at this time. 

Position Specifications and Requirements

Bachelor’s degree preferred but not required. Candidate must have some experience with gardening or other agriculture-related activities. The ideal candidate is someone who cares about and has experience with organic farming practices and is passionate about sustainable agriculture, loves to be outside and works well with other people. Strong work ethic and ability to work independently are a must. Qualified candidates should be familiar with field data entry, need to be confident and handy with hand and mechanical tools and able to lift 30 lbs. Must be able to perform hard, physical labor for consecutive hours under occasional extremes in temperature (up to 95 F) and uneven terrain. Successful candidates will be cognizant of the fact that the work takes place primarily on a college campus, therefore adherence to the College’s code of conduct is required. Valid Driver's License is required.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Center for Engagement with Communities is seeking a Fifth Dimension Summer Program Coordinator.

The Fifth Dimension Summer Program Coordinator will help plan, organize, and facilitate the daily operations of the summer programs of the Fifth Dimension after-school program. As Summer Program Coordinators they work to plan and develop a 13-week summer program at the Boys and Girls Club of Whittier for children ages 6-13. They facilitate daily activities, computer play, and fields trips throughout the summer to encourage children to think critically and creatively. Coordinators will also work to develop, assess, and recreate systems and functions of the academic program for the next school year. 

Hours: Monday – Friday, 36 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time, Temporary
Salary Range: $15 per hour; Salary will commensurate with experience, skills, and knowledge.
Reports to: Director, BCM Community Education Programs
Location/Department: Whittier College/Off Campus-Boys & Girls Club of Whittier

Responsibilities

  • Plan and implement a 13-week summer program at the Boys & Girls Club of Whittier (BGCW) which includes, but is not limited to, researching methods and practices, creating materials, and using technology (i.e iPads, Macs, etc)
  • Interact and work with youth of ages ranging from 5-18 years and of diverse backgrounds daily to encourage learning, socialization
  • Keep records of attendance of participants in the program.
  • Create and maintain a safe space for youth participating in the program.  
  • Communicate and work with BGCW staff and other relevant community partners. 
  • Communicate with families and guardians of youth participating in the program. 
  • Facilitate activities and fields trips with youth that may require travel. 
  • Develop solutions and new plans for academic-year issues experienced in the Fifth Dimension program. 
  • Meet with supervisor and department team members weekly and as needed to maintain program quality and achieve summer goals. 
  • Other duties as assigned.

Non-essential Functions of the Job

None identified at this time. 

Position Specifications and Requirements

Knowledge and Education

  • This position will require previous experience of the Fifth Dimension, collaborative skills, and an ability to take initiative.
  • A background of working with youth in after-school settings. 
  • Ability to communicate effectively orally and in writing, ability to communicate effectively with youth and staff from a wide variety of cultural and ethnical backgrounds.
  • Ability to develop rapport with youth. 
  • Ability to develop effective, collaborative relationships with members of the community and other offices on campus. 
  • Knowledge of Canva, Microsoft Word, and Excel, and/or database tools.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Student Counseling Center at Whittier College seeks a Post-Doctoral Fellow/Healthy Life Lab Graduate Assistant.

Reporting to the Director of the Student Counseling Center, this Post-Doctoral Fellow/Healthy Life Lab Graduate Assistant position is responsible for creating and implementing the peer health educator training curriculum, teaching/leading the summer fellowship program; assessing outcomes and preparing necessary data for Foundation reporting.

They will support a cohort of 8-10 undergraduate fellows in developing the skills necessary to be a successful peer health educator during the academic year.

In collaboration with Career Services, they will support mentoring/shadowing experiences with community professionals in allied health fields as career preparation.

This is a new position supported by the UniHealth Foundation fund. In addition, to meet the requirements for the California Board of Psychology, this position includes clinical work in the Counseling Center-individual, group counseling and on-call/crisis intervention as well as consultation and outreach to the WC community. The Fellow will consult with practicum students and provide additional supervision, support and didactic instruction. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $20.00 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director, Counseling Center
Location/Department: Whittier College (Main Campus)/ Student Counseling Center

Responsibilities

  • The Post-Doc/Healthy Life Lab Graduate Assistant is the primary person responsible for the development and implementation of a comprehensive summer, 8- week fellowship, including assessment of peer health educators. The PDUGA consults the College’s Racial Justice and Equity Plan and the Student Life Curriculum in development of the curriculum.
  • Collaborates with the Campus Wellness Coordinator, Career Services, Fellowships office/Director and Student Life Offices in the implementation of this program. 
  • In collaboration with Career Services and Alumni Relations, supports the mentoring/shadowing experiences with community professionals in allied health fields as career preparation and organizes/schedules additional supports/resources on campus as needed.
  • Collaborates with Healthy Life Lab Program Lead to assess the intended impact/outcome of the Peer Health Educator program for Foundation reporting, including gathering necessary data (career profile development, develops/assesses measures of foundational competence in peer health educators, NPHES completion) and producing written summaries.
  • Collaborates with consultants in development of Strengths-based assessment and consultation skills;
  • Develops presentation skills in PHEs through instruction, modeling, practice and assessment and supports development of PHE written/video/electronic resources.
  • Oversees/approves timesheets/project work of PHEs and approves disbursement of fellowships funding in collaboration with financial designee.
  • Functions as a clinician in the Counseling Center, conducting individual and group therapy, as well as on-call/crisis intervention as needed.
  • Serves as a consultant, support and model to practicum level trainees, preparing didactic trainings, conducting weekly consultation on their clinical work (tape review) and reporting progress to licensed supervisor.
  • Collaborates with the Campus Wellness Coordinator, Wellness Coalition and student clubs/orgs to promote mental health and wellness on campus through programming, psychoeducational workshops, InSTallments and more.
  • Acts as a consultant to staff/faculty, CARE team, Athletics and Student Life offices on students of concern, mental health and wellness and community resources and referrals.
  • • Performs other duties as assigned. 

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Knowledge and Education

General understanding of student/human development, psychological theory and advanced clinical intervention, peer health educator models, allied health fields, career readiness, basic challenges to mental and physical health, crisis intervention strategies and ability to refer to campus and community professionals. 

Knowledge/experience in public speaking and/or outreach presentations; preferred academic instructional, assessment and/or curriculum development experience.

Machines, Tools, Equipment, Electronic Devices and Software

Normal office equipment, Microsoft Office software, powerpoint/presentation software (various); general A-V knowledge; ability to access/post social media; Zoom and Teams 

License(s) and Certificate(s)

Complete SPE for licensure in the state of California

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Business Office at Whittier College seeks a Student Accounts Specialist.

The Student Accounts Specialist is primarily responsible for in-house collection efforts on student account balance and the research and analyses of student inquiries. Also responsible for the reporting of delinquent balances and preparing the accounts for third party collections. Other responsibilities include assisting students with questions pertaining to their tuition accounts; as well as assisting the college community with general questions. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $18-$20 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Student Accounts Manager
Location/Department: Whittier College, Business Office

Responsibilities

  • Collects on the “WC” population, currently enrolled students via (e-mail, phone calls and in office interactions with students regarding their tuition account.
  • Interacts with the Financial Aid Office, Registrars, Residential Life and other departments in verifying and auditing student accounts balances.
  • Monitors in-school payment plans. 
  • Responsible for in-house collection efforts, calls and email notices for outstanding balances due.  
  • Responsible for inquiries on accounts with outstanding balances due, performs research on charges, payments, and other financial questions relating to tuition account balances. Informs students of college policies where appropriate. 
  • Prepares delinquent account balances report for management review to submit to ECSI for due diligence and collection efforts.
  • Responsible for updating students’ accounts with restriction holds, collection holds; and the removal of restriction holds when appropriate. 
  • Responsible for updating process logs for adjustments to students’ accounts.
  • Submits year-end report for small balance write offs for management review and processing.
  • Sends notices to students with credit balances for year-end refunds.
  • Assists with 1098T project – verification of Banner charges, grants, loans, and scholarships.
  • Prepares year-end reports to determine bad debt allowance for AR debt and institutional loan programs.
  • Analyzes collection agency reports to determine placement status, collectability of debt and charge-offs.
  • Reviews and complies with new and revised federal, state and college’s policies, regulations, and directives related to privacy, collection, and bankruptcy laws and maintains compliance with internal control guidelines including separation of duties and individual accountability when processing financial transactions.
  • Assists students and college community at the front counter with payments, tuition account inquiries, work-study and tuition refunds and general questions.
  • Assists with family and student orientation as needed. 
  • Cross train key staff and new employees as required.
  • Assists with other job duties assigned.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

Minimum of three years of collections experience working with student accounts receivables in higher education.   

Knowledge and Education

Bachelor’s or associate’s degree in business administration or accounting is preferable, but not a requirement. Years of full - time professional experience may be substituted for education on a 2:1 ratio.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Business Services Office at Whittier College seeks a Senior Accountant.

The Senior Accountant performs general accounting analyses and reconciliations with primary focus on the student revenue cycle. Responds to information requests from College personnel related to fiscal and budget administration. Prepares various reports and responses to external information and data compliance requirements.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $55,000--$65,000 annual; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Assistant Controller
Location/Department: Whittier College (Main Campus)/ Business Services Office

Responsibilities

  1. Analyzes student enrollment, discount aid and funded aid data, and develops financial expectations; evaluates accounting results against expectations; identifies material inconsistencies and investigates; prepares appropriate reports for management.
  2. Analyzes student tuition and loan collection reports from servicer, prepares standard journal entries, identifies differences from expectations, investigates and resolves discrepancies; prepares appropriate reports for management.
  3. Reconciles student accounts subledger to general ledger on a monthly basis; prepares reports for management.
  4. Analyzes funded aid award expense during the accounting period and evaluates against budget and similar expectations, identifying inconsistencies; prepares reports for management.
  5. Reconciles international student program results and communicates with appropriate international programs personnel to ensure revenue and expense accounting transactions are properly recorded.
  6. Reconciles student revenue cycle general ledger accounts on a regular time schedule, identifies and resolves irregularities.
  7. Assists in the preparation of net tuition revenue budgets for future periods.
  8. Runs accounting information system maintenance reports and reviews for irregularities; investigates and resolves discrepancies.
  9. Cross trains with other accounting staff to provide coverage during absences.
  10. Participates in the preparation of audit related schedules and work-papers. 
  11. Participates in the monthly closing schedule of tasks and assignments, including account analyses, and balance sheet reconciliations.
  12. Performs other duties as assigned or requested.

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

4 years with professional level experience in general accounting and financial reporting; supervisory experience is a plus.

Knowledge and Education

Accounting or closely related business fields. Good knowledge of generally accepted accounting principles and methods. Good communication and exceptional problem-solving skills; develops and enforces policies and procedures; meets deadlines; high attention to detail; understanding of accounting controls. Expert skills with Excel, capable with Word; some knowledge of MS Access and databases. Prior working experience in Ellucian Banner ERP System for Universities is a plus.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Business Services Office at Whittier College seeks a Staff Accountant.

Under the supervision of the Assistant Controller, the Staff Accountant performs complex professional and technical accounting functions for the College and its related entities, while applying institutional policies and procedures, governmental accounting standards, and generally accepted accounting principles and practices. The Staff Accountant will reconcile accounting records, meet required deadlines, create financial reports to meet operational needs, and provide consultative services to supervisors and leads in resolving accounting problems and other financial duties as listed. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $46,000-$57,000 Annually; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Assistant Controller
Location/Department: Whittier College, Business Services Office

Responsibilities

General Accounting

  1. Daily review of bank transactions, cash balances, and completion of monthly bank reconciliations. 
  2. Prepare journal entries to record or reclassify various transactions and participate in the monthly, quarterly, and year end close. 
  3. Reconcile and analyze general ledger accounts and various funding sources, which include but are not limited to cash accounts, federal and state financial aid funds, endowment accounts, student receivables, advancement, and auxiliary entities.
  4. Maintain and create Banner detail codes and validate general ledger mapping for proper usage and recording to the general ledger.
  5. Apply problem solving skills to identify, resolve, and recommend process improvements to recurring general ledger disruptions.
  6. Respond to information requests from College personnel related to fiscal and budget administration.

Non-Student Accounts Receivable

  1. Maintain and reconcile non-student account records.
  2. Prepare and issue invoices to internal and external parties to request payment.
  3. Prepare billback entries to various departments on campus.
  4. Collect, reconcile, and deposit non-student account payments.

Other Duties

  1. Provide support to and serve as coverage backup to various accounting staff as needed.
  2. Perform other duties as assigned.

Non-essential Functions of the Job

  1. None identified at this time. 

Position Specifications and Requirements

Previous Experience

Two years of general accounting and financial reporting experience preferably from an institution of higher education or governmental entity.


Knowledge and Education

Education equivalent to a bachelor’s degree with a major in accounting, business administration or finance. Good knowledge of generally accepted accounting principles and methods. Good communication and exceptional problem-solving skills; develops and enforces policies and procedures; meets deadlines; high attention to detail; understanding of accounting controls. Intermediate skills with Excel, capable with Word; some knowledge of MS Access and databases. Prior working experience in Ellucian Banner ERP System for Universities is a plus.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.

The Business Office at Whittier College seeks a Student Accounts Loan Coordinator.

The Student Accounts Loan Coordinator is responsible for the loan servicing and collections of Institutional Loans (Perkins, Weingart and Whittier College Loans). The incumbent will also be a front office contact for customers visiting the Business Office Student Accounts Department and will be responsible for assisting students with questions pertaining to their institutional loans. Will also assist the college community with general questions and perform clerical office duties.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full Time
Salary Range: $16-$18 per hour; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Student Accounts Manager
Location/Department: Whittier College, Business Office

Responsibilities

  1. Generates collection phone calls and letters to delinquent borrowers, as well as negotiates re-payment plans. Monitors accounts for repayment per agreement.  Phone calls are attempted monthly to delinquent borrowers.
  2. Performs skip tracing with Accurint Lexis/Nexis, Experian.
  3. Reviews, assigns, and monitors accounts seriously delinquent loans and reassigns collection accounts to other collection agencies (Conserve, Coast Professional and Second Alliance, ERS).
  4. Reconciles reports from ECSI to collection agencies’ monthly activity loan status reports.
  5. Monitors accounts reported to ECSI (billing servicer for institutional loans)
  6. Reviews and submits to the Student Account Manager for approval on all requests for deferments (in-school, forbearance, economic hardship, and unemployment).
  7. Processes payments sent directly to the college. 
  8. Generates monthly reports for aging for Perkins, Weingart and Whittier College loans.
  9. Generates monthly reports collection agency placements.
  10. Generates monthly reports for paid in full loans.  (Stamp and mail original “Promissory Note Paid in Full” to borrower with letter).
  11. Responsible cohort default report (generated monthly to determine what percentage of loans are in default.
  12. Is current with Federal, State and Department of Education Regulations pertaining to the college’s institutional loan programs.
  13. Provides support in the signing of institutional loan documents, approves and disburse funds to students’ tuition accounts via loan servicer website.
  14. Responsible for transmitting student loan information and disbursements to the loan servicer’s database for late signees of promissory notes.
  15.  Collaborates with the Office of Student Finance’s work-flow notices with changes in loan funding amounts to ensure accurate records.
  16. Responsible with the exit interview process for students who have graduated or withdrawn - via the college’s online loan servicer website.
  17. Responsible for reviewing institutional loan accounts, updating loan deferments and collections of loans in default. 
  18. Generates year-end audit report for budget purposes.
  19. Assists students and college community at the front office counter with payments, tuition account inquiries, work-study and accounts payables check pick-up, tuition refunds and general questions.
  20. Assist with in-bound phone calls
  21. Works with the Office of Student Finance and other departments when researching students’ inquiries.
  22. Assists with Business Office Projects (Student Billing, reconciliation, and 1098T information verification).
  23. Will cross train with key personnel with the use of Argos, Banner, MS Office, ECSI and other software used to perform the duties required of the position.  

Non-essential Functions of the Job

None identified at this time.

Position Specifications and Requirements

Previous Experience

Minimum of three years’ experience in general clerical office duties

Knowledge and Education

Associate's Degree in accounting is preferable, but not a requirement. Years of full time professional experience may be substituted for education on a 2:1 ratio.

Application Deadline

Until Filled

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. 

The Athletics Office at Whittier College seeks a Lacrosse Head Coach.

Reporting to the Director of Athletics, the Head Men's Lacrosse Coach at Whittier College is responsible for managing and leading all aspects of a nationally competitive Division III lacrosse program while adhering to the College mission, recruiting quality student-athletes and retaining those student-athletes, having academically successful student-athletes, and managing all aspects of a collegiate lacrosse program.

Hours: May vary
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $53,000-$55,000; Salary will commensurate with experience, skills, and knowledge. 
Reports to: Director of Athletics 
Location/Department: Whittier College, Athletics

Position Duties and Responsibilities

  • Work within the College mission to provide a competitive and positive collegiate athletic experience for student-athletes. 
  • Recruit academically and athletically qualified student-athletes within NCAA and College guidelines. 
  • Build, develop, and maintain regular contact and relationships with the program’s alumni which include conducting alumni events. 
  • Take a major fundraising role for the program in conjunction with the College and department.
  • Monitor student-athletes academic progress and study hall programs, ensuring satisfactory progress towards graduation.
  • Coordinate community service efforts for the lacrosse program. 
  • All necessary administrative responsibilities for the program: budget management, coordinate and supervise assistant coach and supervise home athletics contests. 
  • Other related duties related to the work described herein or assigned by the Executive Director of Athletics.
  • Perform other related duties as assigned.

Non-essential Functions of the Job 

None identified at this time.

Position Specifications and Requirements

Bachelor’s degree and at least three years of coaching collegiate lacrosse. Excellent administrative, organizational, recruiting, and fundraising skills also required. The successful candidate will be expected to understand and comply with applicable laws, college policies, and NCAA regulations. A record of demonstrated trustworthiness, honesty, and reliability are essential to all head coaching positions at the College. The successful candidate is expected to develop a climate of trust, integrity, and open communication with colleagues and students.  

Application Deadline

Until Filled.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter and resume to: whittierjobs@whittier.edu and rcarter@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/EOE.