Administrative & Support Staff Opportunities

Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program. Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer.


ASSISTANT DIRECTOR OF ADMISSION & CAMPUS VISIT COORDINATOR

The Office of Admission at Whittier College seeks an Assistant Director of Admission & Campus Visit Coordinator. The Assistant Director of Admission & Campus Visit Coordinator at Whittier College works closely with key groups such as student ambassadors, prospective students, and parents. 

Hours: Monday – Friday, 40 hours per week, some weekends may be required
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $44, 000- $46,000 Annual- Salary will commensurate with experience, skills, and knowledge.

Reports To: Director of Admission
Supervision Given To: Support Staff, Student Workers

Location/Department: Whittier College (Main Campus)/Admission Office

Responsibilities:

  • Responsible for coordination of all campus events, tours, information sessions, class visits and overnight visits.
  • Responsible for maintenance of the Admission pages on the Whittier College website as it relates to campus visits and tours
  • Supervision and coordination of all student ambassadors and overnight student hosts
  • Continuous monitoring of all student workers in the office of Admission in regards to scheduling, awards, balances, etc.
  • Other duties as assigned

Position Specifications and Requirements:
Previous Experience: 

  • At least 3 years of Admission experience is strongly preferred

Knowledge and Education: 

  • A Bachelor’s degree is required. Effective interpersonal skills, oral and written communication skills, and the ability to relate well to students, faculty, parents, and staff are essential.
  • Requires an organized, self-motivated, detail-orientated individual who is able to work well with enthusiasm as part of a team.
  • Valid driver’s license and dependable transportation required

Application Deadline:   Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


CEC PROGRAM COORDINATOR, ARTEMIS PROGRAM

Founded on the principle of reciprocity, the Whittier College – Center for Engagement with Communities (CEC) is dedicated to deepening the practice of service and the pursuit of programs and activities based on the mutually beneficial exchange of knowledge, information and resources. Our various initiatives develop and strengthen partnerships with individuals and institutions that benefit community-based organizations and enhance student academic learning. Together, faculty, students and community partners identify and address important needs, encouraging a culture of civic engagement that promotes healthier and more educated local communities.  

The Artemis program is a college –readiness and enrichment program for high school girls who are interested in STEM.  It was developed in partnership with the Whittier Union High School District and the American Association of University Women.  The program offers high school girls an opportunity to learn more about the sciences in general but also helps them make informed decisions when selecting and applying to college/university of their choice, and in discovering the culture of life and learning at four-year institutions of higher education. Part of this program involves field work, doing scientific experiments, and learning how to analyse and present the data. Qualified high school students are invited to apply by Guidance Counselor partners or their teacher at participating high school, and Whittier College mentors guide high school students through the college discovery and application process.

The Program Coordinator supports and leads activities of the Artemis Program. This position requires a dedication to issues of educational equity/access, and a passion for working with high school and college students as well as a background in science at the BA level.

Hours: 15 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Part Time
Salary Range: $12.00 per hour

Reports To: Director, Center for Engagement with Communities (CEC)
Location/Department: Whittier College (Main Campus)/CEC Office

Responsibilities:

  • Plan, lead and coordinate the activities of the summer Artemis Program and the academic year 2016-2017 program in consultation with CEC Director and in partnership with partner high school Guidance Counselors and teachers; these responsibilities include:
    • Facilitating communication and supporting  partnerships between the CEC and partner high schools;
    • Facilitating college-readiness workshops and individual advisement at Whittier College and high school sites for participating high school students and parents;
    • Monitoring high school students’ progress;
    • Helping arrange field trips for data collection and oversee the approach to data analysis and research for the girls in the program
    • Recruiting, interviewing and selecting high school students for the new program year;
    • Assist the Director in recruiting new high schools to participate in the programs
    • Provide administrative support involved in coordinating all aspects of the CEC Mentor Program.
    • Work with the other Mentor Program Coordinators to ensure that all programs are moving forward in parallel.
  • Assist with managing and supervising of undergraduate CEC student coordinators
  • Assist with conducting workshops that introduce, train and prepare College mentors to guide, advise, and engage participating high school students.
  • Develop and maintain the program social media and communication designed to inform and highlights activities, projects and events for students, mentors and community partners.
  • Collect and sort program data and assist with data analysis.
  • Lead in a style and spirit that deepens and cultivates ties with the community, including individuals, public organizations and non-profit and community-based organizations.
  • Assist with the coordination of CEC events on campus that further community partnerships and the mission of the CEC.
  • Other duties as assigned.

Position Specifications and Requirements:

  • Bachelor's degree in a science fields is required.
  • Must be organized and self-starting with outstanding written, oral, research and analytical skills, and a willingness to learn quickly.
  • Ability to manage multiple projects simultaneously, work independently and collaborative as part of a team.
  • Interest in learning to administer service learning/community engagement programs and university/community partnerships within a higher education setting.
  • Must have a commitment to the mission of the liberal arts college, and commitment to community engagement.
  • Excellent computer skills and ability to use word processing, data management and social media.
  • Have a valid driver's license, vehicle and valid auto insurance.

Application Deadline:                   Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


CREDENTIAL ANALYST 1/ OFFICE ADMINISTRATOR
(Training for the Credential Analyst Position)

Whittier College invites applications for a Credential Analyst 1/Office Administrator who will be apprenticing for a year to transition to the Credential Analyst position in the Department of Education and Child Development.

Major Purpose: To apprentice and train under the current Credential Analyst position while concurrently serving as an Office Administrator.

Description: The Credential Analyst is responsible for a broad range of credentialing functions that include reviewing, analyzing, evaluating, and processing applications for public school teaching credentials, certificates and/or permits. Will provide a wide variety of administrative support functions to the staff and faculty of the Department of Education and Child Development.  Serves as a campus resource and provides assistance, guidance and current information to students, staff and faculty on matters regarding State and campus credential requirements. Relies on experience and judgment to plan and accomplish goals. 

Performance Measurements:

Credential Analyst  

  • Verify completion of requirements and certify all candidates for recommendation to the California commission on Teacher Credentialing (CCTC). 
  • To work with candidates, CCTC, and the College Registrar to determine whether candidates have met the appropriate standards and requirements (Whitter College, State, and National) for credential recommendation and to ensure that each candidate enrolled in a credential or certificate program receives appropriate information and advice about the requirements of the program in which the candidate is enrolled.
  • Establish and maintain College teacher education candidates’ professional files
  • Use professional judgment in the evaluation and approval of transfer units to the graduate program
  • Present credential information during seminars • Establish and maintain database relative to teacher education program and candidates
  • Assist candidates in the application for Certificate of Clearance prior to registration for student teaching
  • Market and help recruit for the Teacher Education program

Office Administrator

  • Supervise the student workers
  • Manage the Education and Child Development office including, but not limited to ordering supplies, ensuring that the faculty office is open during work hours and the front desk is covered and managing the flow of students/staff within the office
  • Support the faculty in the following areas: administrative duties, special projects, event preparation, support the Department Chairs with program department budgets
  • Use discretion while performing duties
  • Other duties as assigned   

Qualifications Education/Certifications: Bachelor’s degree required (familiarity with Teacher Education desired)

Skills & Abilities:  

  • A high standard of organizational and clerical skills and the ability to deal with a variety of tasks simultaneously
  • Excellent communication skills and the ability to relate to and serve faculty
  • A high standard of computer skills and ability to learn new programs
  • The ability to work independently and be self-motivated
  • The ability to be accurate in details
  • The ability to explain complex requirements in clear and concise terms
  • The drive to encourage, direct, hold accountable and guide candidates toward task completion
  • An orientation to administrative detail 
  • Computer and internet savvy with advanced knowledge of Microsoft Office Suite, including Word, Excel, and Outlook. 

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.


DIRECTOR OF DISABILITY SERVICES

The Director of Student Disability Services provides visionary leadership in the management, and strategic planning efforts for the department. The Director works with students, families, instructors, and outside professionals to provide both initial assessment and ongoing monitoring of individual student support requirements; collaborates with appropriate faculty and staff to facilitate student academic success, oversees the delivery of reasonable disability accommodations, programs, and services for  students with physical, learning, and psychological disabilities.  Responsible for ensuring compliance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act as related to student issues.  Serve as a resource person and liaison on issues related to student disability awareness, accommodations, and campus wide accessibility. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $46, 000- $52,000 Annual- Salary will commensurate with experience, skills, and knowledge.

Reports To: Director of Center for Advising & Academic Success
Supervision Given To: Student Disability Accommodation Coordinator
Location/Department: Whittier College (Main Campus)/Disability Services

Responsibilities:

  • Knowledge and understanding of ADA and Section 504 campus compliance with emphasis on students with disabilities in higher education, including, but not limited to intake process, educational assistive technology, study abroad offerings, student housing, and effective communication with students with disabilities.
  • Determine and implement appropriate accommodations for students with learning, physical, and psychological disabilities after meeting with the student and reviewing the documentation of disability. Ability to make appropriate professional referrals when necessary.
  • Oversee the work of the Student Disability Accommodation Coordinator in coordinating and administering exam proctoring, student employee note-taking program, early course registration, implementing accommodation requests and structural accessibility.
  • Provide case management, advisement, and counsel to prospective and enrolled students with disabilities.
  • Write and implement policies and procedures ensuring equal access to all student programs and services. Maintain knowledge of current trends and issues relating to the field of student Disability Services.
  • Have working knowledge of various types of educational assistive technology, software, and other strategies to maintain an accessible learning environment. .
  • Collaborate and establish partnerships with academic departments, residential life, public safety, information technology services, Registrar, student life and academic support programs to promote awareness and educate the campus community on student disability issues, accessibility and compliance obligations.
  • Evaluate and assess student Disability Services programs and services in accordance with learning outcomes; in addition to tracking student participation.
  • Participate as a member of the student concussion committee; work with Department of Athletics, Counseling Services, Health Center, and Center for Advising & Academic Success to provide academic support services and reasonable accommodations for student with concussions.  
  • Participate and fulfill responsibilities of the Poet Early Alert Program Committee (PEAP); including follow-up with PEAP student cases, and correspondence with faculty and staff members. 

Position Specifications and Requirements:
Previous Experience:
 
A competitive applicant will have two to three years of professional experience in student disability support services, and at least one year supervisory experience of professional staff who work with students with disabilities in a higher education setting.

Education: 
Master’s degree in Psychology, Counseling, Education, or related field.  Must have extensive knowledge of the laws related to disability; experience reviewing disability documentation, conducting processes to determine and provide reasonable accommodations; experience with assistive educational technology and software; knowledge of best practices and current trends for providing services and reasonable accommodations to students with disabilities. Excellent verbal and written skills; strong organizational, supervisory skills.

Application Deadline:  For full consideration the application deadline is May 27th. The position will remain open until filled.
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


HEAD MEN'S & WOMEN'S TRACK AND FIELD COACH

Whittier College (CA) is accepting applications for the position of Head Men’s & Women’s Track and Field Coach, a 12-month full-time position. Reporting to the Director of Athletics, the Head Coach will responsible for the organization and management of an NCAA Division III Track and Field program in a manner consistent with the philosophy and objectives of the Athletics Department and the college.  Bachelor’s degree is required with a Master’s degree preferred. The successful candidate must have a minimum of 5 years coaching experience, excellent communication skills; exhibit high ethical standards, and the ability to work in a team orientated environment.  Responsibilities include but are not limited to: Responsible for coaching and organizing all practices and games, recruiting quality student-athletes, budgeting, scheduling and travel planning, monitoring student-athlete academic progress and commitment to comply with all policies and regulations governing the NCAA.  The position will also entail secondary athletic administrative responsibilities as assigned by the Director of Athletics. 

Whittier College is a private liberal arts college and a member of the Southern California Intercollegiate Athletic Conference, SCIAC, as well as NCAA Division III.

Interested candidates should submit a cover letter, resume and three references to: Lance Franey, Assistant Athletic Director for Communications, Whittier College, 13847 Earlham Dr., Whittier, CA 90602 or lfraney@whittier.edu


LAB SUPPORT COORDINATOR

The Offices of Biology and Kinesiology &Nutrition Science at Whittier College seek a Lab Support Assistant. Primary responsibility is to work with faculty members to support laboratory experiences.

Hours: Monday – Friday, 32-40 hours per week
Exempt Status: Non-exempt
Full Time/Part Time status: Full time, 10-month position

Reports To: Department Chairs
Location/Department: Whittier College (Main Campus)/Biology and KNS

Responsibilities:

  • Preparing solutions, reagents, and materials for lab exercises
  • Organizing small equipment and supplies
  • Working with live organisms, including microbes, Zebrafish, C. elegans, and other organisms as needed
  • Providing routine maintenance for equipment, such as cleaning and servicing microscopes, pipettes, etc.
  • Assisting students with projects
  • Hiring and supervising work-study students in the department
  • Other duties as assigned by the chairs of the departments

Other responsibilities will include:

  • Maintaining and supplying the stockroom (placing orders, tracking inventory, etc.). This will involve working with the stockroom managers of other departments.
  • Providing leadership for biological safety issues, working with Whittier College’s Chemical Hygiene Officer and other safety groups.  

Position Specifications and Requirements:
Previous Experience: 

  • Basic chemistry, biology, and kinesiology laboratory skills
  • Ability to work independently when necessary, and collaboratively when required

Education: 

  • Bachelor’s degree in Biology, Kinesiology or a related field. Master’s degree with laboratory teaching experience desirable

Application Deadline:                   Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


MEDICAL DIRECTOR

The Student Health & Wellness Center at Whittier College seeks a Medical Director. The Medical Director will provide supervision including off-site telephonic coverage for NP and/or PA’s and co-sign their electronic records as listed in the standardized procedures. The director will serve as a liaison and provide cross-campus collaboration, particularly with the Counseling Center, Disability Services, Athletic Department, Student Life Office, Residence Life Office and the Student Life Crisis Management Team and Wellness Coalition. 

Reports To: Director of Student Health & Wellness Center
Location/Department: Whittier College (Main Campus)/Student Health & Wellness Center

Responsibilities:

  • Serves as consultant for the oversight of the clinic function and supervising physician to Nurse Practitioners and/or Physician Assistants.
  • Responds to all medical calls made by the NP and/or PA in a timely fashion.

Non-Essential Functions of the Job:

  • None identified at this time.

Position Specifications and Requirements:
Previous Experience: 

  • Three years of experience in the practice of ambulatory primary care medicine
  • One year of experience in a college or university health clinic or center
  • One year experience in the use of electronic medical records.
  • One year of experience supervising NP’s and/or PA’s.

Education:                                                                                                                       

  • Medical Professional Degree (MD or DO) in the state of California and Board eligible or Board certified in a primary care specialty
  • A Medical Board Licensure as a Family Practice or Internal Medicine Physician
  • Expert communication, listening and “people skills” especially with young adults/adolescents and health care providers.
  • Provide off-site supervision to NP’s and/or PA’s.
  • If this position is Security Sensitive or if you are subject to a criminal background investigation based on college policy, employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources

Application Deadline:                   Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


NURSE PRACTITIONER

The Student Health & Wellness Center at Whittier College seeks a Nurse Practitioner. The Nurse Practitioner is responsible for providing clinical care to patients in the Student Health & Wellness Center.  This individual will also provide cross-campus collaboration, particularly with the Counseling Center, Disability Services, Athletic Department, Student Life Office, Residence Life Office and the Student Life Crisis Management Team and Wellness Coalition.

Hours: Monday – Friday, 15 hours per week
Exempt Status: Non-exempt
Full Time/Part Time status: Part time
Salary Range: $50-$60 per hour- Salary will commensurate with experience, skills, and knowledge.

Reports To: Sr. Director of Student Health & Wellness Center
Location/Department: Whittier College (Main Campus)/Student Health & Wellness Center

Responsibilities:

  • The incumbent will provide primary care in a college health setting.
  • The position practices independently within the defined scope of practice and prescribes medications in accordance with California Law.
  • Specific duties include: assessing and identifying problem area through detailed history, physical exam and appropriate diagnostic tests; performing lab tests; determining appropriate treatment; appropriately determining the need for physician consultation and/or physician collaboration; and performing other duties as assigned.
  • Position reports to the Director of Student Health & Wellness Center.
  • Utilizes EMR effectively.
  • Provides consultation, cooperative case management and professional leadership with Student Health Wellness Center staff.
  • Provides continuity of care to patients by coordinating health care needs through intervention, counseling and referral on and off campus.
  • Promotes health and maintenance, promotion and self-advocacy by individualized teaching and providing information for self-care and behavioral change for each student as appropriate.
  • Identifies and responds to students at risk for serious health conditions.

Position Specifications and Requirements:
Previous Experience

  • Knowledge of current standards of college health service practice and available resources in the field
  • Ability to communicate effectively orally and in writing, ability to communicate effectively with students and staff from a wide variety of cultural and ethnical backgrounds.
  • Knowledge of safety issues related to student health services, equipment and facilities.
  • Possession of a current Nurse Practitioner licensure-furnishing number and DEA #  in California.
  • Requires a Master’s degree.
  • Board certified as a Family or Adult Nurse Practitioner with California licensure by AANP or AANC and two years ambulatory care experience, preferably in college health or adolescent care.
  • New NP graduates will be considered based on their background, clinical experience and letters of recommendation.
  • Experience with women’s health care and health education preferred.
  • Experience with electronic health records.
  • Serving adults and adolescents.
  • Ability to develop rapport with current student body and to relate to the concerns and issues of their generation.
  • Ability to work in a matrixed reporting environment, following direction from university superiors & practice within the established collaborative agreement.
  • Ability to develop effective, collaborative relationships with members of the Student Health & Wellness Center staff, Athletic Trainers, Coaches and other individuals affecting student health.
  • Knowledge of Microsoft Word, and Excel, and/or database tools.

License(s) and Certificate(s): Possession of a valid, current California NP license in the state of California

Application Deadline:                   Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


STEM INTERNSHIP & ADVISING COORDINATOR

Whittier College invites applications for the position of STEM Internship and Advising Coordinator. Reporting to the Title V Project Director, the STEM Internship and Advising Coordinator is responsible for coordinating a comprehensive program of advising and academic support services, including establishing internships and research opportunities for undergraduate students pursuing degrees in STEM and health-related disciplines. In cooperation with faculty advisors, the Center for Academic Advising and Success, and the Center for Career and Professional Development, the STEM Internship and Advising Coordinator will contribute to improving the retention and success of STEM and pre-health undergraduates. The successful candidate will have experience developing collaborative relationships with faculty, staff, and research and internship partners, and knowledge of student retention practices. The STEM Internship and Advising Coordinator is a five-year contractual position, contingent upon the annual renewal of Title V federal funding and satisfactory performance.

Position Status: Full-time, 11/12 month schedule
Salary: $45,000-$50,000

Essential Job Functions:

  • Develop and/or coordinate new STEM and pre-health internship opportunities for undergraduate students with a wide range of corporate, government, and non-profit organizations, alumni, students, parents, and faculty
  • In coordination with STEM and pre-health faculty advisors, provide individualized and group advising to students interested/majoring in STEM and pre-health areas on academic policies, exploring majors, creating educational plans, career clarification, internships, research fellowships, and the graduate and professional school application process
  • Collaborate with faculty to promote cooperative relationships and to seek experiential learning opportunities that align with the academic goals of STEM and pre-health majors
  • Prepare undergraduates to pursue research experiences and fellowships, job shadowing and internships, and graduate school admissions including the identification of appropriate opportunities, resume and personal statement preparation, and effective interview skills
  • Maintain relationships with professional STEM and pre-health organizations that provide networking and marketing opportunities with potential employers
  • Collect data on student appointments, employer contacts, and presentations for analysis, evaluation, and program improvement; track and maintain accurate records on the number of students engaging in internships
  • Establish and maintain positive relationships with internal contacts such as Alumni Relations, Disabilities Services, CAAS, Athletics Dept., etc. while promoting research, job shadowing, and internship opportunities for STEM and pre-health students
  • Serve as a campus expert and resource to students, faculty, and staff on STEM and health professions programs; Facilitate development of knowledge among other offices and academic departments regarding pre-health topics; Act as the College’s STEM and pre-health professions representative at admissions, orientations, and fellowship events
  • Other duties as assigned

Qualifications and Experience: 

  • Master’s degree in a STEM, Student Affairs, Counseling, or Education-related discipline required with a minimum of 3 years of relevant advising experience preferred
  • Demonstrated experience in establishing new partnerships with external organizations
  • Insight into the needs of first-generation and/or underrepresented college students with particular emphasis on STEM pathways and trajectories
  • Facility with relationship building, the development of others, and the ability to function competently and collaboratively within a team environment
  • Effective organizational and written and verbal communication skills
  • Superior interpersonal skills and proven ability to work well with diverse students, faculty, and organization/company site staff alike
  • Understanding of and commitment to the application of employer relations, college recruiting, and the professional development of today’s college students in a liberal arts environment preferred
  • Willingness to work evenings and weekends as the job may require

Combined professional experience/education may substitute for minimum education.

Target start date: June  1, 2016.

Application Procedure and Timeline
The position is based in Whittier, California. To be considered for this position, please submit your cover letter, résumé or CV, salary history and contact information for three professional references to: Inez Moore, imoore@whittier.edu or mail to Whittier College, Attn: Inez Moore, 13406 E Philadelphia Street Whittier, CA 90608. AA.AOE. Review of applications will begin immediately with an application deadline of May 20, 2016. An offer of employment is contingent upon the successful completion of an extensive background check.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion, creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, age, or any other characteristic protected by State or Federal Law.


TITLE V ADMINISTRATIVE COORDINATOR

Under the general supervision of the Title V Project Director, the Title V Administrative Coordinator provides general administrative support and coordination for the Title V grant activities which aim to advance Whittier College’s capacity toward STEM learning and research. The Administrative Coordinator will be an integral member of the Title V Project team by assisting in meeting critical project objectives and adhering to federal guidelines. This is a five-year contractual position, contingent upon the annual renewal of Title V federal funding and satisfactory performance.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time-12 month
Salary Range: $35, 000- $40,000 Annual- Salary will commensurate with experience, skills, and knowledge.

Reports To: Title V Project Director
Location/Department: Whittier College (Main Campus)/Office of the President

Responsibilities:

  • Provide administrative coordination of the Title V Project activities
  • Assist in the development of the Title V Project Manual
  • Process allowable grant expenditures in compliance with federal regulations
  • Produce budget reports
  • Support the compilation of data and production of progress reports
  • Assist the Director in maintaining the Title V webpage and preparing promotional materials for grant activities, including the Title V newsletter
  • Record minutes at all staff meetings
  • Create, organize, and maintain Title V Project files and folders
  • Arrange travel for conferences and other meetings
  • Provide logistical support for all special events and programs
  • Perform a variety of other duties as assigned

Position Specifications and Requirements:

Minimum Qualifications: Bachelor’s degree and two years of progressively responsible experience in general office, clerical, or administrative support work. Proficiency with all standard office equipment, including Microsoft Office Suite, maintaining databases, and web-based research. Must have attention to detail and be able to work independently. Strong organizational and communication skills required.

Preferred Qualifications: Grant management work experience at a college or university. Demonstrated competence in use of spreadsheets for financial analysis, fiscal management, and reports. Experience with Banner system.

Application Deadline:                   Open Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: Inez Moore, imoore@whittier.edu or mail to Whittier College, Attn: Inez Moore, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


POOL OF ELIGIBLE TEMPORARY STAFF (P.O.E.T.S.)

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.

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