Administrative & Support Staff Opportunities

Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program. Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer. 

Assistant Director of Externships (Whittier Law School campus)
Assistant Director Leadership Experience & Programs (LEAP)
Associate Director Foundation & Government Relations
Associate Director of Web Strategy
Assistant Registrar
Campus Safety Officer- Full Time
Campus Safety Officer- Full Time- 18 Month Assignment
Career Development Analyst- Part Time (Whittier Law School campus)
Director of Advancement Services
Director of Career & Professional Development  
Director of Institutional Research and Assessment
Music Department Secretary
Recruitment Manager (Whittier Law School campus)
Registrar
Shuttle Driver
Temporary Office Assistant
Pool of Eligible Temporary Staff (P.O.E.T.S)  


ASSISTANT DIRECTOR OF EXTERNSHIPS
​(Whittier Law School Campus- Costa Mesa, CA)

Whittier Law School seeks a motivated Assistant Director of Externships. The Assistant Director of Externships  supervises and advises students in externship placements, reviews student work, conducts placement site inspections, attends local bar association events, develops new externship placement opportunities, and possibly teaches a companion course focusing on Learning from Practice.  Seeks an applicant who wants to help the externship program grow and enjoys working with students, faculty and legal professionals.  

Position Status: Part-Time
Exempt/Non-Exempt Status: Exempt
Salary Range: $35,000 - $45,000. Salary will commensurate with experience, skills and knowledge.

Responsibilities and Duties:
Assist the Director of Externships with all aspects of externship placements for Law School students, including private, judicial and public placement opportunities. 

  • Supervise and counsel students in externship placements, including reviewing students work assignments. 
  • Potentially teach “Externships:  Learning From Practice” class, which is taken in conjunction with a field placement in a non-profit, court office, government organization, or a private law firm doing pro bono work for academic credit.  
  • Conduct placement site inspections. 
  • Develop new externship placement opportunities.
  • Perform other duties as assigned or requested.

Position Specifications and Requirements:
Previous Experience:

  • Admission to the California Bar
  • 5 years’ experience as a practicing lawyer or the equivalent experience in the legal field

Knowledge and Education:

  • Bachelor’s degree or equivalent. Juris doctor from ABA accredited law school
  • Strong interpersonal skills with ability to relate to diverse constituencies
  • Strong written and oral communication skills
  • Strong leadership skills
  • Detail-oriented with excellent organization and time management skills
  • Ability to organize workflow, coordinate activities and manage multiple priorities
  • Ability to work collaboratively as member of a team and in a professional manner
  • High motivation and solution-oriented
  • High degree of integrity, ethics, and dedication to the mission of Whittier Law School and Whittier College

Application:
Please send resume and cover letter to Randolph C. Reliford, Assistant Dean for Career Development and Employer Outreach, at rreliford@law.whittier.edu.  


ASSISTANT DIRECTOR, LEAP (LEADERSHIP EXPERIENCE & PROGRAMS)

Whittier College and the LEAP Department invite qualified applicants for the Assistant Director position. The Leadership Experience and Programs (LEAP) Office Assistant Director, under the direction of the LEAP Director oversees the execution of events/activities, and risk management education of the members of the 11 local Society chapters (comparable to Greek Life). Coordinates the annual community service day called Helping Hands Day, assists in the execution of all LEAP Programs and Leadership Development Opportunities, and serves as an instructor in the Poet Leadership Education and Development (L.E.A.D.) Certificate Program. The Assistant Director serves as the primary advisor for the Inter-Society Council (the council for all Society chapters), works as part of the LEAP team to provide a diverse offering of programs and services, assists in the oversight and education of students in risk management and critical thinking, establishes and assesses goals and objectives for to his/her specialty areas, and provides budget management for his/her specialty areas. The Assistant Director position requires collaboration with student groups as well as faculty, staff, alumni, and departments/divisions throughout campus.

Position: This is an 11 month position, some evenings and weekends required.
Exempt/Non-Exempt Status: Exempt
Salary Range: $38,000 - $40,000. Salary will commensurate with experience, skills and knowledge.

Responsibilities:
Society Relations (~Greek Life)

  • Provide advisement, leadership and support to the 11 local Society Chapters recognized by the College as well as the InterSociety Council (comparable to InterFraternity Council).
  • Responsible for coordinating, marketing, budgeting, and evaluating the 11 Societies and their activities (such activities include but are not limited to: scholastic achievement, philanthropy efforts, new member education, achievement of community standards, recruitment, convocation, and up to 20 Friday or Saturday night dances).
  • Oversee the risk management components of all Society activities; Adjudicate groups if alleged to have violated policy/law.
  • Assist in the development of policy and community standards in conjunction with students, advisors, and administration.
  • Serve as a liaison and promote positive relationships with all community partners, including but not limited to, campus departments, Society advisors, local alumni(ae), local law enforcement agencies, and community officials.

Community Engagement

  • Oversees the operations and functions for the Annual Helping Hands Community Service Day, including external community outreach, student/staff/faculty volunteer recruitment and coordination, assessment, transportation coordination, fundraising, publicity/media coverage, advertisement, and budget management.
  • Assist with the instruction and recognition of the Poet Leadership Education and Development (L.E.A.D.) Certificate Program, Emerging Leaders Workshop Series, & other workshops deemed necessary.
  • Work collaboratively with other staff and departments to design, coordinate and/or implement programs, services, policies, procedures, special projects, and/or initiatives that support the values of pluralism, inclusiveness, and diversity (such programs include but are not limited to: Orientation, Homecoming/Family Weekend, Excursion Trips, Luminarias Semi-Formal Dance, SpringFest Carnival, DubSync Lip Sync Competition, and Commencement).

Administrative Functions

  •  Participate in policy development and review, goal setting and evaluation efforts for all LEAP initiatives.
  • Assist with the marketing, training, and implementation of the online student involvement management system(s) (i.e. OrgSync).
  • Train, oversee and mentor other staff and work-study students when appropriate.
  • Assist with the scheduling of the college-wide events calendar using EMS (Event Management System).
  • Be cross-trained to step in when the Assistant Director for Student Organization Involvement is out of the office.
  • Serve as Acting Director when the Director is out of the office.
  • Attend professional development workshops, webinars, training, and conferences on behalf of office; travel as needed.
  • Performs other duties, special projects and serves on other campus committees as assigned.

Requirements:
Minimum Qualifications:

The candidate must possess a minimum of 3-5 years of professional experience in in Greek Affairs, Student Life, or equivalent combination of education, training and experience, a Master’s Degree in Student Personnel, Counseling, Education Administration or related field.

Specialized Knowledge Required:
Demonstrated knowledge in the areas of: student development theory, assessment, program coordination, student leader advisement, event/risk management, judicial board advisement, fiscal management, program evaluation, group dynamics, conflict management, mediation, and leadership development. Exemplary communication skills (both written and oral); must be able to effectively interpret, organize and present information and ideas. Proficient computer skills (basic word processing, database/spreadsheets, design software).

Desired Qualifications:
Demonstrated commitment to the ideals of a liberal arts education. Proven experience working with diverse student populations. Demonstrated commitment to creating a safe, inclusive, and socially just learning environment. A commitment to the work of student affairs professionals as co-educators/partners with faculty, staff, alumni, students, and community partners in the holistic education of students

SKILLS AND ABILITIES:
A strong candidate must articulate the ability to do the following: Work collaboratively as a team member and in a professional manner; Strong interpersonal skills with ability to relate to diverse constituencies and manage conflict. Establish and maintain effective working relationships within and outside the department, as well as serve as a liaison between faculty/staff/departments and the student body. Take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved. Research and develop policies, procedures, and programs; collect, evaluate and interpret data to develop sound conclusions and make appropriate recommendations  Organize workflow, coordinate activities and manage multiple priorities simultaneously; adhere to deadlines. Anticipate problems and address them proactively, Make sound ethical decisions and Train others on new skills and procedures; provide direction

Application Process and Timeline:
To be considered for this position, please submit a cover letter, resume, salary history, and a list of three-five references with full contact information to Dr. Shauna T. Sobers, Leadership Experience & Programs Director at ssobers@whittier.edu. AA/EOE.


ASSOCIATE DIRECTOR FOUNDATION & GOVERNMENT RELATIONS

Whittier College and the Office of Development invites qualified applicants for the position of Associate Director Foundation & Government Relations. The Associate Director will work with the Director of Foundation Relations to support and implement all aspects of Whittier College’s development program designed to secure funding from independent, private foundations.  This person will write grant proposals, certain stewardship reports and letters; collaborate with faculty and administrative leadership to develop proposals; conduct research on prospects; prepare briefings and background materials; and assist in cultivating and maintaining relationships with donors, as well as in creating and overseeing systems and procedures for advancing Whittier’s development goals.

Position Status: Full-time
Exempt/Non-Exempt Status: Exempt
Salary Range: $65,000.00 - $75,000.00. Salary will commensurate with experience, skills and knowledge.

Essential Functions:
Major emphasis on writing and communicating complex set of eclectic projects across all disciplines found in a liberal arts college.  Requires an understanding of the nature of foundation programs and the legal and financial obligations of grant stewardship.  

Major responsibilities include:

  • Write proposals, letters, memoranda, and reports.
  • Gather and disseminate information on funding opportunities to faculty and administrators
  • Collaborate with faculty and administrators in proposal development
  • Prepare briefing and background materials for the college’s leadership and to facilitate contacts with prospects and donors.
  • Work with faculty to conceptualize and prepare proposals matching college funding priorities with donor guidelines.
  • Track grant reporting dates; work with faculty and administrators to prepare stewardship reports.
  • Collaborate and cooperate with other members of Whittier’s development team to advance fundraising priorities and achieve goals of a comprehensive campaign.
  • Coordinate and lead campus site visits from foundations and government agencies
  • Assist with the maintenance of constituent database, including gift/grant stewardship records;
  • Oversee the maintenance of foundation files in orderly and timely fashion.
  • Create and monitor confidential records, including budget and expenditure records.
  • Proofread correspondence and publications.
  • Assist as needed in selection and supervision of student employees to provide research, clerical, and general support for Whittier’s Office of Development.
  • Respond to telephone, email, written, and personal inquiries about philanthropic support for Whittier College and opportunities to become involved with the college.
  • Perform related duties as assigned.

Qualifications:
A BA or BS degree required, advanced degree helpful; three to five years of relevant experience required. Exceptional writing, communication, and organizational skills are essential- requires strong professional writing and editing skills. Experience in grant proposal development is also essential. Requires understanding of the development process and nature of foundation philanthropy. Experience in academic development, NGOs, nonprofit organizations, science, federal government, external relations is helpful. Requires proficiency with the Internet and computer software, specifically Microsoft Office, and a willingness to acquire knowledge of Whittier’s donor database system. Must have results-oriented managerial skills in combination with rigorous planning skills.Must be able to collaborate effectively with administration, colleagues, members of the academic community, and the development constituents. Must be a self-starter able to meet deadlines, work collaboratively and manage several projects at once. Requires good humor, flexibility, self-motivation, and hands-on approach to work. Individual must possess knowledge, skills and ability to successfully perform the essential functions of the position, including ability to handle confidential information with complete discretion.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume, three references and salary history to Human Resources: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources, 13406 E Philadelphia Street, Whittier, CA 90608. AA/EOE


ASSOCIATE DIRECTOR OF WEB STRATEGY

Whittier College and the Office of Communications invite applicants for the position of Associate Director of Web Strategy. Reporting to the Director of Communications, the Associate Director for Web Strategy (ADWS) will be primarily responsible for devising and leading the strategic direction of the College’s website, including exploration of, recommendations for, and implementation/integration of statistical and analytical tools and platforms as well as new media opportunities (including live-streaming, multimedia, social media, and other tools). She/he will be a key player in the development/establishment of related web policies and standards, to ensure clear and consistent delivery of key messaging and brand awareness among all constituency groups. The ADWS will also provide expert consultation, leadership, training, and project management for the continuing development and maintenance of Whittier College’s web presence, recommend new web tools and approaches to support the institution’s strategic objectives, as well as work to support and enhance the programs and mission of Whittier College in general, and the Office of Advancement in particular.

The ADWS will assist in the development of high-quality and innovative videos, graphics, photography, slideshows, audio, etc. to help reinforce Whittier’s brand and strategic direction. The ADWS will oversee all video production and post-production working with students and staff from other departments on campus. The ADWS will also coordinate and provide direction to the Sports Information Director regarding web, social media, and multimedia initiatives.

Position Duties and Responsibilities:  
The primary duties for the Associate Director for Web Strategy will include the following:

  • Serve as the primary architect, manager, and advocate of College-wide web strategy. Collaborate, plan and execute the Whittier College website design, navigation, layout, and user experience including graphics, video, audio, hierarchy and architecture.
  • Develop and lead the integration of web strategies across the campus, working with and building support from IT, academic and administrative departments, and other external agencies associated with the maintenance of the institutional site.
  • Work directly with internal departments/constituents to develop user-oriented webpages or microsites that align with the Whittier College brand. Build and produce high quality website components, including preparation of web-ready graphics. Perform web page maintenance, production functions, and constituent training, as needed.
  • Work with IT department to ensure functionality, and to ensure compliance with WWW Consortium (W3C) guidelines and for ADA compliance concerning the WC Web presence.
  • Regularly monitor/track web statistics related to visitor activity, analyze and interpret a variety of data pertaining to site usage, both internal and external.
  • Research and assess technology trends; when possible, integrate new resources into existing web environment.
  • Storyboard, film, and edit high-quality video clips for the Whittier website.
  • Develop multimedia content for use on College website, print publications, electronic channels and social media program.
  • In conjunction with Associate Director of Communications and Associate Director of Digital Communications, will video tape or arrange to have video taken of events and programs for use in promoting a positive image of the College via social media such as YouTube. Either shoots photographs or arranges to have photos taken for use in communications.
  • Lead or assist in the development of web-based electronic communications, forms, vehicles, and other tools as needed to support key institutional initiatives, including those pertaining to fundraising, recruitment, student services, alumni relations, and others.

Requirements:
Previous Experience: Minimum five years experience in web strategy and management, web research, and basic web technologies and platforms; higher education web environment experience preferred.

Knowledge and Education: Must have advanced or strong working knowledge and hands-on experience in web management, graphic layout/design, information architecture, multimedia platforms for the web, and usability concepts, as well as mainstream content management systems, web platforms, applications, and frameworks, and web design programs, etc. Understanding of ADA requirements at state and federal levels. Understanding of web standards and best practices, usability, and cross-browser platform compatibility. Ability to handle multiple projects efficiently, to work under pressure and solve problems quickly and efficiently. Ability to work with multiple levels of clients and consistently deliver outstanding customer service. Must be comfortable learning and working with new technologies and software, often in a fast-paced or deadline-driven environment. Bachelor’s degree required; master’s degree in field related to position preferred.

To be considered for this position, please submit your cover letter, resume, three references and salary history to Ana Lilia Barraza, Director of Communications: abarraza@whittier.edu or mail to Whittier College, Attn: Director of Communications, 13406 E Philadelphia Street, Whittier, CA 90608. AA/EOE


ASSISTANT REGISTRAR

Whittier College invites interested and qualified candidates for an Assistant Registrar.  This is a full-time, exempt, and year-round position in the Office of the Registrar.  The successful candidate will carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws. Supervisory responsibilities include interviewing, hiring, and training student employees and support staff.  Other responsibilities include planning, assigning, and directing job assignments to support staff and student employees, performance management, and addressing office concerns.

Position Status: Full-Time
Exempt/Non-Exempt Status: Exempt
Salary Range: $48,000 - $56,087. Salary will commensurate with experience, skills and knowledge.

Position Duties and Responsibilities:

  • Supervise student and support staff and coordinate work schedules.
  • Prepare and update Registrar Office policies and procedures.
  • Perform degree audits for graduating applicants.
  • Post final degrees for graduated students.
  • Work with the Office of Enrollment Management in articulating and awarding transfer credit, including AP, IB, and CLEP; for new transfer students.
  • Evaluate and award transfer credit for matriculated students.
  • Serve as Articulation Officer for the institution, working with neighboring institutions and Academic Departments in developing and updating articulation agreements.
  • Assist the Registrar in all activities regarding commencement: ordering diplomas and diploma covers, commencement brochure, invitations, etc.
  • Perform add/drops and updating student schedules in the student database
  • Assist with registration and the preparation of the Class Schedule and Registration Guide.
  • Assist the Registrar in overseeing academic policies.
  • Assist the Registrar in processing petitions to academic policies.  Supply necessary information to the Petitions Committee to assist them in the decision making process.
  • Assist the Registrar in running of data reports.
  • Assist the Registrar in other areas of the department as needed.

Requirements:
Qualified candidates must possess a Bachelor’s degree, one year of related experience in a Registrar or Admissions Office, and at least one year of supervisory experience.  The successful candidate will have office administration skills such as typing and PC Computer skills, working with an integrated information system database, report generation; MS Access preferably, and the ability to work with accuracy and diligence.

The ideal candidate will demonstrate patience and sensitivity to students and parents with their concerns or issues.  Must communicate effectively with students, faculty, and staff. Whittier looks forward to finding the next Assistant Registrar, a person with an open outlook, future oriented and innovative.

To be considered for this position, please submit your cover letter, resume, three references and salary history to Human Resources: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources, 13406 E Philadelphia Street, Whittier, CA 90608. AA/EOE


CAMPUS SAFETY OFFICER- FULL TIME

Whittier College is seeking a qualified Campus Safety Officer. The successful candidate must be able to interact effectively with students, faculty and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Position Responsibilities:

  • Patrols campus property, in a vehicle or on foot, to provide security and traffic control
  • Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
  • Responds to emergency and non-emergency radio calls
  • Must be available and ready at any point during shift to respond to community needs
  • Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
  • Enforces campus policies, regulations, and municipal, state and federal laws.
  • Assist local law enforcement as necessary
  • Conducts thorough investigations as assigned and completes detailed reports as to those investigations
  • Participates in crime prevention programs
  • Assist Student Life and Residential Life personnel as required
  • Provides on-campus escorts to College students and personnel as requested
  • Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements:

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: jaddcox@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.


CAMPUS SAFETY OFFICER- FULL TIME- 18 MONTH ASSIGNMENT

Whittier College is seeking a qualified Campus Safety Officer. The successful candidate must be able to interact effectively with students, faculty and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities. 

Position Status: Temporary Full-time, 18-month Assignment
Exempt/Non-Exempt Status: Non-Exempt
Salary Range: $14.25 per hour

Position Responsibilities:

  • Patrols campus property, in a vehicle or on foot, to provide security and traffic control
  • Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
  • Responds to emergency and non-emergency radio calls
  • Must be available and ready at any point during shift to respond to community needs
  • Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
  • Enforces campus policies, regulations, and municipal, state and federal laws.
  • Assist local law enforcement as necessary
  • Conducts thorough investigations as assigned and completes detailed reports as to those investigations
  • Participates in crime prevention programs
  • Assist Student Life and Residential Life personnel as required
  • Provides on-campus escorts to College students and personnel as requested
  • Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements:

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: jaddcox@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.


CAREER DEVELOPMENT ANALYST- PART TIME
(Whittier Law School Campus- Costa Mesa, CA)

Whittier Law School seeks a motivated a Career Development Analyst to assist the Career Development Office on a part time basis with employment data collection, recording, and reporting at various intervals.  Provide support to students with resume and cover letter reviews as assigned.  Conduct employer outreach as assigned.   Research issues related to employer hiring decisions.  Schedule and hours are intended to be flexible to accommodate bar examination study schedule of Whittier Law School Class of 2014 graduates.     

Responsibilities and Duties:

  • Gather employment data from recent graduates for National Association for Law Placement, American Bar Association, and US News and World Report publications.  
  • Develop and maintain documents to record recent graduate employment data.
  • Create process for collecting, recording, maintaining records, and reporting employment data at 15-month interval.
  • Write report on 15-month employment statistics.
  • Research and analyze employment market trends (around hiring decisions).
  • Assist with resume and cover letter review, and employer outreach as needed.
  • Perform other duties as assigned or requested.

Position Specifications and Requirements: 
Previous Experience:

  • Proficient in basic office software platforms such as Word and Excel. 
  • Prior experience with Symplicity.
  • Knowledge of and familiarity with Whittier Law School Class of 2014 graduates.

Knowledge and Education:

  • Graduate of Whittier Law School within the last 12 months.
  • Detail-oriented with excellent organization and time management skills.
  • Strong writing abilities.
  • Ability to work collaboratively in a professional manner.
  • High degree of integrity, ethics, and dedication to the mission of Whittier Law School and Whittier College.

Salary:
Commensurate with experience. 

Application:
Please send resume and cover letter to Randolph C. Reliford, Assistant Dean for Career Development and Employer Outreach, at rreliford@law.whittier.edu

Whittier Law School is an Equal Opportunity Employer and does not discriminate against employees or applicants on the basis of race, color, religion, ancestry, national origin, age, gender, marital status, pregnancy, sexual orientation, mental or physical disability, medical condition, citizenship, or any other characteristic protected by State or Federal Law.


DIRECTOR OF ADVANCEMENT SERVICES

Under the general supervision of the Vice President, the Director of Advancement Services plans and manages programs related to the use of technology in support of fund-raising, gift processing, donor relations, alumni relations, communications, prospect research, special events, grants office, the college's special programs and database management. The work involves oversight of data collection, maintenance on several different database systems, and reporting of information used to promote participation by alumni, businesses, and other groups in support of donor relations at the College. The Director coordinates and implements information technology strategies to support department initiatives and college goals, and works closely with the other areas in the department to identify information requirements, develops plans for implementation, and in most cases designs and programs the reports, using various technologies. 

In addition, the incumbent manages vendors who support department reporting and other services listed above, that are beyond the scope of Advancement services staff.  The incumbent serves as primary liaison to the Business Office and to the Office of Information Technology, coordinating gift and grant-related processes and reconciliations.

Position Status: Full-Time
Exempt/Non-Exempt Status: Exempt
Salary Range: $65,000.00 - $80,000.00. Salary will commensurate with experience, skills and knowledge.

Position Duties and Responsibilities:

  • Supervise the processing of gifts, pledges, pledge payments, and maintenance of constituent demographic data
  • Supervise the integrity of the Advancement databases
  • Supervise the development and maintenance of Advancement reporting systems and business analytics used for regular benchmark reports, ad hoc list pulling, prospect management, business analysis and planning, data control
  • Supervise development and maintenance of web forms for online giving, events, and email solicitations
  • Plan, manage, and implement other projects in support of strategic, tactical, and operational initiatives within Advancement
  • Act as liaison between Advancement and the Business Office for gift ledger reconciliation
  • Develop and maintain web forms for online giving, events, email solicitations. 

Requirements:

Previous Experience:  The candidate will have a minimum 5+ years of experience, preferably in higher education, managing Advancement databases and interfaces, and database operators.  Must have extensive knowledge of business practices, data and reporting requirements, of Advancement Offices from working in or with Advancement Services.  Bachelor's Degree or equivalent work experience.

Knowledge and Education: 

  • Understanding of college policies and procedures, goals and missions, CASE standards, and familiarity with the operations of the Advancement Department and its impact on the College.
  • Advanced knowledge of enterprise resource planning (ERP) systems/information systems; working knowledge of Banner Advancement.
  • Proficiency in using information technology to gather, manage and deliver data sets for business or other use.
  • Skill in managing and supervising staff.
  • Skill in managing technical developers, especially for for Advancement applications.
  • Strong leadership skills and skill in coordinating project activities and schedules.
  • Skill in communicating both orally and in writing

To be considered for this position, please submit your cover letter, resume, three references and salary history to Human Resources: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources, 13406 E Philadelphia Street, Whittier, CA 90608. AA/EOE


DIRECTOR OF CAREER & PROFESSIONAL DEVELOPMENT

Whittier College invites applications and nominations for an innovative, goal-oriented Director of Career and Professional Development. Whittier is a vibrant and diverse residential private liberal arts college with a strong emphasis on interdisciplinary and experiential learning, service, and leadership. The new Director will thrive in an environment of high expectations, where “students and professors alike reach across academic dividing lines to discover the interconnectedness of ideas.”

This position offers an exciting opportunity to lead in designing innovative career planning and internship services as the College adapts its programs, approaches, and priorities to help students navigate the dynamically changing world of work. The Director must be a creative and visionary leader who enjoys working with an unusually diverse student population and relishes the opportunity to inspire faculty and staff from across the campus to join in preparing graduates for successful entry into professional life.

Reporting to the Vice President and Dean of Students, the Director of Career and Professional Development will provide leadership by implementing emerging trends within the career services field, engaging students from diverse backgrounds in career planning early in their tenure at the College, providing opportunities for students to gain relevant professional experiences and advice, facilitating meaningful connections with academic departments and alumni, and cultivating strong employer partnerships. The Office’s main role is to broker career-related connections among students, faculty, alumni, employers and graduate schools.

Requirements:

  • Master's degree in college counseling and career development, Student Affairs (college student personnel, higher education administration, student development, or student services) or an appropriate and related field.
  • At least six years of related student affairs professional experience that involved job search and career development issues.
  • Experience implementing comprehensive career programming, including career and graduate school fairs, mock interviewing, graduate school advising, alumni networking events, and library resources.
  • Strong understanding of and commitment to career services in a liberal arts setting.
  • Proven ability to assess the career development needs of a diverse student population and to provide effective services with limited resources.
  • Knowledge of and ability to use commonly used computer databases and web sources to assist students with job seeking or graduate school exploration.
  • Proven leadership and organization skills.
  • Ability to collaborate with others in an intimate setting and work effectively as a team member.
  • Experience in using marketing skills to promote events.
  • Knowledge of occupational and labor market trends.
  • Commitment to continued professional development.

Application Procedure and Timeline:
Whittier has partnered with Keeling & Associates, LLC, in this search process. For a confidential discussion about this opportunity prior to applying or nominating, contact Dr. Almeda Jacks at ajacks@keelingassociates.com or (212) 229-4750. Applications should consist of a cover letter, curriculum vitae, and a list of 3-5 references with full contact information, none of whom will be contacted without the explicit permission of the candidate. All application materials must be submitted electronically to recruiting@KeelingAssociates.com. Confidential review of materials will begin immediately and continue until the appointment is made.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion, creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, age, or any other characteristic protected by State or Federal Law.


DIRECTOR OF INSTITUTIONAL RESEARCH AND ASSESSMENT

The office is responsible for collecting, analyzing, and reporting key data for the work of the college and for communicating results of these efforts to both external and internal constituencies. Working collaboratively with the college’s senior staff and Associate Dean of the Faculty, the Office/Director will provide analyses to inform decision-making by academic leaders, senior administrators, and trustees. The Office/ Director, together with the Dean of the Faculty, will also help develop appropriate assessment mechanisms in academics and assist faculty in efforts improve student learning and maximize educational effectiveness to include work with the curriculum and the co-curriculum.

The Director will lead an office that focuses on the integration of Institutional research and Assessment.  He/she will work closely and coordinate the Institutional Research functions of the Associate Dean of the Faculty, Admissions and Financial Aid, the Associate Dean of the Law School, and the Director of Advancement Services. He/she will also be expected to work closely with the Assessment Committee, a standing committee of the faculty.  There will be a part-time Associate Director of Assessment.

Responsibilities and Skills:

  • The Director should become the IPEDS key holder and coordinate these efforts
  • The Director will be the institutional representative to HEDS and would coordinate other national surveys, including NSSE.  Would also have the primary responsibility for the CDS and submitting data to US News and others.
  • Ability to do Enrollment modeling and retention work, with a model that includes all of enrollment, retention, residential occupancy, study away.   
  • This office should be responsible for the Factbook/Dashboard, working with Academic Affairs on data collection and the President’s office on presentation
  • The Director will establish an IR data bank, coordinating this important task with the Associate Dean of the Faculty.
  • The Director will need to work with Admissions/Financial Aid, the Associate Dean of the Law School, and others on data collection for many surveys.
  • The Director will be responsible, with the Dean of the Faculty, for continuing institutional efforts on assessment aimed at the next WASC visit.
  • Skills/background in social science quantitative research techniques fluency in SPSS, Excel, and Access, ability to quickly pick up the basics of data organization in Banner and to use Argos.
  • In coordination with the Associate Dean of Faculty, the Director will provide data to the President and Senior Staff on academic facilities and curricular issues.

To be considered for this position, please submit your cover letter, resume, three references and salary history to Human Resources: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources, 13406 E Philadelphia Street, Whittier, CA 90608. AA/EOE


MUSIC DEPARTMENT SECRETARY

Whittier College and the Music Department invite qualified applicants for the position of Music Department Secretary.This position is a window to the community, and effective inter-personal skills are required. This includes, but is not limited to, encouragement of facility use by appropriate off-campus parties, willingness to be present (or arrange for student support) of occasional weekend and evening activities, timely coordination and setup of needed equipment, and professional interaction with students and public.

Position Status: Full-Time
Exempt/Non-Exempt Status: Non-exempt
Salary Range: $14.12 - $22.60 per hour. Salary will commensurate with experience, skills and knowledge.

Position Duties and Responsibilities:

  • Provide efficient and timely office support to the Music Department faculty and all departmental activities.
  • Responsible for facilities calendar and maintenance (EMS), including on-campus maintenance and contracting tuning of pianos and organs, and managing the distribution and repair of College-owned instruments and equipment.  Efficient and timely coordination of equipment and instruments for departmental rehearsals and performances.
  • Responsible for stewardship of facilities when used by campus or community organizations, including scheduling the chapel through the EMS system, collection of use fees, coordinating maintenance and set-up, communicating responsibilities to outside users, administration of contracts and follow-up as necessary.  In consultation with the Music Faculty, determine guidelines for supervision of extra-departmental events in Arnold Hall and Memorial Chapel.
  • Responsible for coordinating and enforcing the departmental budgets, including accounting for all concert proceeds, gifts and other income; administering all accounts/payable, including payment of accompanists, Artists-in-Residence, work-study students, and payments to vendors and campus agencies; maintaining current books for all departmental accounts.  Manages reservations and bookkeeping for the Whittier College Holiday Dinner.
  • Responsibility for recruiting, hiring, scheduling and supervising a corps of work-study students (normally 8-12) for routine work in the office, ushers, ticket sellers, stage hands, sound recorders for concerts, servers and kitchen help for receptions, monitoring and assisting weekend events.
  • Responsible for development and production of all departmental publications, including the Music Department Web Site, Master Schedule, Artist-in-Residence Handbook, Student Handbook, all publicity materials (posters, press releases, mailings), all printed materials related to student recruitment and the Talent Award program, and the Office Policies and Procedures Manual.
  • Responsible, with the Department Chair, for agenda and summary of weekly music faculty meetings.
  • Responsible for maintenance and use of databases of students, mailing lists, and coordination of bulk-mailings.
  • Responsible for upkeep and maintenance of the music library, including maintaining the catalogs and data bases, upkeep of the playback equipment, organizing reference and reserve materials, etc.

Requirements:
Musical background preferred; Bachelor’s degree and administrative assistant/secretarial experience required; experience with social media (Facebook/Twitter) preferred; knowledge of Word and Excel required.

To be considered for this position, please submit your cover letter, resume, three references and salary history to Human Resources: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources, 13406 E Philadelphia Street, Whittier, CA 90608. AA/EOE


RECRUITMENT MANAGER
(Whittier Law School Campus- Costa Mesa, CA)

The Office of Career Development at Whittier Law School seeks a bright, detail-oriented, and customer service driven candidate with excellent organization, communication and problem-solving skills for Recruitment Manager.  The Recruitment Manager will oversee and manage the Fall and Spring Recruiting Programs, serve as the key point of contact for employer communications, and direct internal office administration.  

Duties will include:

  • Problem Solving - Create systems to effectively and efficiently manage internal and external processes involving employer communications, law school recruiting, employment statics, invoicing, and office management.
  •  Research – Conduct secondary and primary research to understand the market and answer student, employer, and staff questions.
  • Event Planning – Schedule, plan, and promote the Career Development Office and employer events. 
  • Technology – Become adept with Symplicity and other office software to train students and enter data into Symplicity for reporting, record keeping and other reasons.Communication – Interface between students, alumni, and employers and ensure timely communication of employment opportunities and programs to all constituents.  Courteously and effectively resolve problems and complaints.  Author error-free correspondence and marketing materials.  Answer student and employer questions about the Career Development Office and its services, Whittier Law School, and Symplicity, our online recruiting software.
  • Data Collection & Reporting – Assist with collecting and reporting employment data to various entities.
  • Supervising – Coordinate and supervise work-study students in implementing programs and projects.
  • Administrative - Schedule interviews, information sessions, events and counseling sessions.  Complete purchase and reimbursement orders for internal approval.  Answer phone calls.  Update and maintain databases, spreadsheets and forms and ensure accurate job board entries.  Distribute correspondence and marketing materials. Manage program calendar for office. Prepare reports as needed. Assist office with other support at the direction of the Assistant Dean of Career Development. 

Requirements:  Bachelor's degree required, Juris Doctor, preferred; highly detail-oriented with excellent organization and follow-up skills; strong interpersonal, oral, and written communication acumen with customer-service orientation; analytical and problem-solving aptitude with ability to synthesize information independently and learn quickly;  skilled in multi-tasking, setting priorities, and meeting deadlines in a fast-paced environment; self-directed with ability to work flexible hours during peak times with minimal supervision; and impeccable judgment in dealing with sensitive and confidential information.  Knowledge of the legal job market and law firms is strongly preferred. 

How to Apply: To apply, please send a cover letter, resume and your salary requirement to Assistant Dean of Career Development Office and Employer Outreach at rreliford@law.whittier.edu


REGISTRAR

Whittier College seeks an experienced administrator who has expertise in student information and database systems and a cooperative work style to become the College Registrar. Under the direction of the Vice President for Academic Affairs and Dean of Faculty, the College Registrar provides leadership and administrative oversight for the institution’s database management and strategic operational supervision of student records and registration, documents, and systems support. The Registrar also is responsible for commencement and degree audit protocol. Additionally, this administrative leader implements and maintains new applications of technology and upgrading/enhancement of existing systems while providing quality assurance and integrity of data. The Registrar works closely and collaboratively with other administrators and departments to ensure compliance to existing policies and procedures.

Position Status: Full-Time
Exempt/Non-Exempt Status: Exempt
Salary Range: $100,000 - $120,000. Salary will commensurate with experience, skills and knowledge.

Position Duties and Responsibilities:

  • Demonstrates leadership while successfully managing the operation of the Office of the Registrar
  • Supports administrative software packages; creates, supervises, and performs end-user training in the use of these administrative software packages
  • Work closely with the Director of Information Technology to ensure the technological infrastructure will support the effective and efficient delivery of student information
  • In conjunction with IT, safeguards academic information, focusing on data integrity, security, information flow, maintenance, developments, and enhancements
  • Reviews business processes and provides end-user assistance and programming to create a more efficient system
  • Administers systems associated with Banner, including Luminus and Web For products (my whittier.edu)
  • Administers the integration of data between Banner and non-Banner products, such as DegreeWorks
  • Responsible for post-implementation and regular maintenance of DegreeWorks; oversees script updates (using Scribe for new degree requirements, and changes to existing degree requirements)
  • Develops user-oriented documentation manuals and other types of materials used for information distribution, training, operational, or procedural purposes
  • Maintains currency in new developments and technology, and recommends and implements as appropriate
  • Manages the design concept of the Registrar Web Site, making updates, as necessary
  • Represents the College as appropriate in its relationships within the community, government agencies, professional societies, and similar groups
  • Resolves Student Information Systems and student affairs issues
  • Recruits, trains, supervises, and evaluates personnel in the Office of the Registrar and serves as the budget control officer for the department
  • Provides professional guidance and leadership related to “student rights to privacy” (FERPA), retention of records, security and management of student records, and information management
  • Supervises the storage and purging of paper files
  • Counsels students regarding academic records, registration, grades, enrollment eligibility, academic probation, and graduation
  • Oversees the processing of class rosters and grades
  • Oversees the publication of the bi-annual electronic College Catalog
  • Prepares and recommends the annual academic calendar (two years in advance) for approval by the Dean of Faculty
  • Works with office staff, Deans, Department Chairs, Advisors, and Mentors, in the preparation of the Class Schedule and Registration Guide for distribution to faculty, staff, and students
  • Generates reports that provides enrollment, retention, and other information to administration, faculty, advising, and governmental agencies
  • Works closely with the Director of Institutional Research, the Associate Dean of the Faculty, Enrollment Management, and others on campus to provide data for Institutional Research
  • Provides state, federal, and accreditation reports (Census, HEDS, IPEDS, WASC, US News, Princeton Review, etc.)
  • Identifies candidates for honors, including dean’s list, graduation, Distinction in the Major, and other academic honors
  • Identifies students who have not met academic progress standards
  • Monitors student Honors/Probation and submits to the Academic Standards Committee, Deans, and Faculty Advisors/Mentors
  • Ensures production of the commencement program
  • Supervises the updating of records/files, including the final posting of degrees, majors, certificates, honors, etc.
  • Directs the Academic Resource room allocation (classroom scheduling)
  • Conducts all aspects of Academic Registration, including, but not limited to, registration appointment times, holds, and waitlists
  • Represents the College at professional meetings involving Registrar/Student Information System administration and on appropriate committees, such as Educational Planning, Academic Review, Academic Standards, Enrollment and Student Affairs, Graduation, etc.
  • Represents the Office of the Registrar with various organizations, including AACRAO and PACRAO
  • Maintains Banner validation tables related to Student, CAPP, Web for Student, etc.
  • Submits NSLC (National Student Loan Clearinghouse) report
  • Reviews and approves/disallows petitions pertaining to registration issues
  • Submits technical issue work orders for Elucian/Banner-related issues
  • Coordinates and presents Registration Orientations for new Students, Spring Transfer Students, and Fall Freshmen/Transfer students
  • Assist in IPED reporting and entering data

Requirements:
Applicant must have at least a master’s degree in Business Administration, Management Systems or Information Technology, or a related field, and a minimum of five years of relevant experience. Must be an effective leader and manager with the ability to enlist the cooperation of individuals at all levels within the College. Technological sophistication is essential. Proficiency in Microsoft Access is required. Candidates also must have expertise in student information systems and databases, including: Banner DegreeWorks Audit System Microsoft Office

Nomination and Application Process:
Letters of nomination should include full contact information of the person being nominated, specifically the person’s name, institution, email, and phone number. Applications should include a cover letter, current resume, and five references. Reference will not be contacted without prior notification. Nominations and applications must be submitted to: Whittier@myersmcrae.com

Review of application is underway. For best consideration, submit application materials by April 13, 2015.

Myers McRae Executive Search and Consulting is assisting Whittier College with this search. For questions or confidential inquiries, contact the Myers McRae Consultant: 
Kenny Daugherty
Executive Vice President and COO
Myers McRae Executive Search and Consulting
515 Mulberry Street, Suite 200 | Macon, Georgia 31201
(478) 330-6222 | http://www.myersmcrae.com


SHUTTLE DRIVER

Whittier College is seeking a qualified Campus Safety Non-Officer, Shuttle Driver. The successful candidate must be able to interact effectively with students, faculty and staff. Under the direction of the Lieutenant of Transportation and Parking Enforcement, the shuttle driver performs transportation throughout the campus property as well as offsite locations.

Position Responsibilities:
Under the direction of the Lieutenant of Transportation and Parking Enforcement:

  • The Shuttle Driver performs driving either by motor vehicle or Electric Vehicle
  • Provides support to traffic details
  • Maintains and inspects vehicles utilized the transportation services

Operational Responsibilities:

  • Report suspicious activities as they relate to the job description
  • Will participate in monthly safety meetings
  • May assist Campus Safety Staff in traffic details

Requirements:

  • Valid driver’s license and clean driving record
  • Guard card and 832 p.c.

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: jaddcox@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.


TEMPORARY OFFICE ASSISTANT

The Office of the Registrar seeks a temporary department assistant to provide general clerical and front office support during peak office hours, Monday through Friday, in the areas of student and faculty service, transcript and verification processing, Banner SIS data entry, management of academic records and paper files, and registration, academic advising, and graduation.

Hours: Monday – Friday, 10am-2pm
Reports To: College Registrar
Location/Department: Whittier College (Main Campus)/Office of the Registrar

Responsibilities:

  • Serve as primary point of contact for the Office of the Registrar, assisting students, faculty, and staff with inquiries regarding program information, college policy and procedures, academic processes, and general campus information
  • Answer phones, respond to voicemail messages, and reply to general email inquiries
  • Process various student forms including, but not limited to: major and minor changes, graduation applications, advisor changes, and name/address changes
  • Process official transcript and degree and enrollment verification requests through the National Student Clearinghouse. Prepare bi-weekly deposits of checks received
  • Distribute and manage department mail
  • Maintain an adequate stock of office supplies, including transcript and diploma paper
  • Maintain stock of department forms and make updates as directed
  • Support department staff in correspondence related to petitions, degree audit and concurrent enrollment requests
  • Support the maintenance of course catalog and schedule in Banner SIS
  • Support Pre-Registration, Academic Advising, Commencement, and other campus events as needed
  • Assist departments in confirming student status and academic standing
  • Assist department staff with additional administrative tasks and projects as needed

Requirements:

  • Two years of college and one to two years of experience in general office, clerical or administrative support work.
  • Experience working at a regionally accredited college or university is preferred.
  • Understanding of FERPA regulations and compliance is preferred.
  • Employee must be in good standing
  • Employee must have at least 6 months service in their current position before they are eligible to apply

Knowledge and Skills:

  • Proficiency with standard office technology, including Excel, Word, and Outlook in Microsoft Office Suite; copy and fax equipment. Strong written and verbal communication skills, attention to detail, and ability to work independently are required.
  • Contact with Students: High. Serves as primary point of contact for student visitors and inquiries. Regularly interacts with on-campus student assistant staff.
  • Contact with Faculty and/or Staff: High. Serves as primary point of contact for faculty and staff inquiries.
  • Contact with Community and Vendors: Moderate.
  • Communication with outside vendors required for office supply ordering.
  • Frequently assists community visitors by providing directory campus information and fielding general inquiries.
  • Confidentiality: High. Handles and supports the management of student records, and frequently addresses academic concerns while keeping FERPA compliance as a priority. Incumbent will be required to sign a confidentiality agreement upon hire.

Additional Qualifications:
Ability to work during peak hours of 10:00 a.m. to 2:00 p.m., Monday through Friday,12 months of the full calendar year

Application Deadline:     Until Filled

Interested applicants should forward resume to: Whittier College, Attn: Human Resources Manager; 13406 E Philadelphia St, Whittier, CA 90608 or email to: whittierjobs@whittier.edu


POOL OF ELIGIBLE TEMPORARY STAFF (P.O.E.T.S.)

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.

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