Administrative & Support Staff Opportunities

Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program. Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer.


ASSISTANT ATHLETICS TRAINER

Whittier College (CA), a NCAA Division III member of Southern California Intercollegiate Athletic Conference is accepting applications for a full time Assistant Athletic Trainer.

Whittier sponsors twenty-one intercollegiate programs. Responsibilities include but are not limited to; assisting with overall management of the sport medicine program and athletic training room operations; the care, prevention, treatment and rehabilitation of athletic injuries to student-athletes; serve as primary athletic trainer for specific sports, assist with the training room operations, arrangements for injury and illness treatment by team physicians or other physicians as necessary, maintenance of complete and detailed medical records for all student-athletes and performing other duties as assigned.

Education/skills required: Bachelor's degree with successful passing of the Board of Certification Exam. Maintain good standing with BOC and NATA. Master's Degree preferred with at least two years' experience within a university/college environment. NATABOC, Professional CPR, AED, and First Aid certification required.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: rcoleman@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.


ASSISTANT CONTROLLER

Whittier College and the Business Office invite qualified applicants for the position of Assistant Controller.

The Assistant Controller assists the Controller and Director of Business Services in managing the audit, accounting, payroll, cashiering mailroom, xerox center and other related functions.

Duties and Responsibilities:

  1. Attends meetings, represents the department and is authorized to make commitments as appropriate primarily in the areas of Accounts Payable. 
  2. Participates in the development and interpretation of departmental policies, primarily in Accounts Receivable.
  3. Recommends changes in departmental methods and procedures.
  4. Supervises staff and student workers on a daily basis. Interviews and recommends hire. Schedules and assigns work. Counsels and disciplines as required. Evaluates performance and provides direct feedback.
  5. Monitors A/R work flow for efficiency and timeliness and makes adjustments as needed to meet deadlines. Structures staff and organizes work in a logical fashion to ensure efficient operations.
  6. Provides direction and leadership in the management of the College's accounting practices.
  7. Assists in developing and maintaining automated systems and procedures. Provides input for the development accounting applications, reports, forms, records and documented procedures.
  8. Meets with managers on a regular basis for status reports and to assist with policy, procedural or regulatory interpretation and problem resolution.
  9. Represents the College as appropriate in its relationship with the community, government agencies, professional societies and similar groups.
  10. Identifies policies and procedures to support strategic goals and objectives.
  11. Performs other duties as assigned or requested.

POSITION SPECIFICATIONS AND REQUIREMENTS:

Previous Experience:
4 years with professional level experience in accounting, management and supervisory skills.

Knowledge and Education:
Accounting or business related fields. Good communications and problem solving skills; develops and enforces policies and procedures; meets deadlines.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.


ASSISTANT DIRECTOR OF CAREER & PROFESSIONAL CONNECTIONS/CAREER COUNSELOR

Whittier College invites applications for an Assistant Director, Career and Professional Connections/Career Counselor in the center for Career and Professional Development.

The Assistant Director of Career & Professional Connections develops, executes, and evaluates the Career Center’s employer engagement strategy and annual outreach plan to best connect students, alumni, and employers for networking, career advancement, and employment purposes. The Assistant Director oversees all career connections functions in relation to job development and assists the Associate Director of Internships with internship site development. The Assistant Director works as an integral part of a team to continually optimize the Center’s career services management system powered by CSO.

Position Status: Full-Time
Exempt/Non-Exempt Status: Exempt
Salary Range: $30,000 - $43,027 Annually. Salary will commensurate with experience, skills and knowledge.

Duties & Responsibilities:
The position encompasses six distinct areas of responsibility which include:

1. Engage with Employers

  • Proactively develop and implement strategies designed to increase career and professional job and internship opportunities for students and graduates through creatively sourcing leads from social media, other schools, students, alumni, as well as cold-calling company representatives to establish and cultivate relationships on behalf of Whittier College, in both immediate vicinity and regionally.
  • Collaborate with faculty/staff/alumni to increase career and professional job opportunities for students and alumni.
  • Collaborate with the Associate Director of Internships in the recruitment of companies and organizations for participation in the fall Internship Fair and the spring Career and Internship Fair.
  • Establish and maintain positive relationships with internal contacts such as Admissions, Alumni Relations and Athletics Dept., while promoting employer development initiatives.
  • Partner with industry, regional and/or functional student and alumni groups to assist in employer outreach targets.
  • Provide active support to develop new employer sites for Shadowing programs including the Medical Job Shadowing Program.
  • Facilitate relationships and strengthen communication with and between employers, students, alumni and faculty in order to fill positions.
  • Keep abreast of current recruiting trends through attendance at annual conference for employers and colleges (MPACE) and other professional development opportunities.

2. Manage and Promote On Campus Recruitment

  • Design and implement innovative recruitment initiatives and programs for a diverse group of companies and organizations and collaborate with the Career Center team to administer them.
  • Organize employer and graduate school information sessions throughout the academic year.
  • Develop and update all employer contacts on job database utilizing the current career management system.
  • Oversee all aspects of preparation and planning of events promoting jobs such as corporate, government, public service and education fairs or employer special events.
  • Share new open positions via LinkedIn, Facebook, and other social media in collaboration with Marketing and Social Media Coordinator.
  • Responsible for recruitment of schools and implementation of annual graduate school fair ensuring a selection of diversified programs.
  • In collaboration with the Marketing and Social Media Coordinator and Human Resources Dept., coordinate annual Work Study Student Employment Fair and contact public service organizations to participate in the work-study program.
  • Demonstrate compliance with legal and ethical standards for the profession.

3. On-Campus Career Engagement

  • Outreach to specific student clubs and organizations about career events and employment.
  • Act as a direct liaison for employment opportunities to the Graduate Division of the Education Department.
  • Develop communication pieces; including social media updates and presentations intended for small and large audiences in order to give student and alumni populations a view into the relationship development work happening on their behalf.

4. Technical Responsibilities/Records Management

  • Serve as the lead for Poet Paths, CSO career management system.
  • Provide training for students, staff/faculty and employers on the use of career management system.
  • Maintain detailed records of employer contacts, services utilized, and potential opportunities.
  • Establish and maintain detailed database of corporate contacts, visits and interview dates.
  • Generate yearly report of employer outreach activity.
  • Contribute employer activity data to the annual report.
  • Maintain accuracy of information on webpage for Employers.

5. Staff Support

  • Assist Assistant Dean with the development of potential corporate partners to ensure financial support.
  • Keep staff abreast of recent recruiting trends.
  • Act as resource for student supervision.

6. Student Counseling/Advisement and Engagement

  • Meet with alumni and students to explore career interests and to research relevant job, internship, or graduate school opportunities.
  • Help alumni and students formulate a career and job search plan of action.
  • Strategize with alumni and students in the development of an effective personal/career brand development, resume, cover letter, and prepare for interviews, salary negotiation, and success on the job.

Specifications & Requirements:
Previous Experience: Understanding of and commitment to the application of employer relations, college recruiting, and the professional development of today’s college students in a liberal arts environment. Facilitate relationship building, the development of others, and the ability to function competently and collaboratively within a team environment. Experience advising traditional age college students and alumni. Strong organizational and verbal and written communication skills are essential. Ability to work in a fast-paced environment, with the flexibility to respond to changing priorities. Proven record of multicultural understanding required. Knowledge of ethical and legal standards for college employer relations. Experience in developing and maintaining working relationships with a wide variety of employers. Familiarity with career management systems, and maintenance of career data preferred. Ability to be flexible and effectively work with students, faculty, staff, and employers. Commitment to continued professional development. Prefer experience in college or university career services. Be able to work non-traditional hours, including early morning, evening and weekends during peak times. Strong computer skills to include Microsoft Word, Excel, PowerPoint and Google docs.

Knowledge and Education: Master’s degree in counseling, education or related field required. Combined professional experience/education may substitute for minimum education.

How to Apply: To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.


ASSISTANT DIRECTOR OF EXTERNSHIPS
​(Whittier Law School Campus- Costa Mesa, CA)

Whittier Law School seeks a motivated Assistant Director of Externships. The Assistant Director of Externships supervises and advises students in externship placements, reviews student work, conducts placement site inspections, attends local bar association events, develops new externship placement opportunities, and possibly teaches a companion course focusing on Learning from Practice. Seeks an applicant who wants to help the externship program grow and enjoys working with students, faculty and legal professionals.

Position Status: Part-Time
Exempt/Non-Exempt Status: Exempt
Salary Range: $35,000 - $45,000. Salary will commensurate with experience, skills and knowledge.

Responsibilities and Duties:
Assist the Director of Externships with all aspects of externship placements for Law School students, including private, judicial and public placement opportunities.

  • “Externships: Learning From Practice” class, which is taken in conjunction with a field placement in a non-profit, court office, government organization, or a private law firm doing pro bono work for academic credit.
  • Develop new externship placement opportunities.
  • Perform other duties as assigned or requested.

Position Specifications and Requirements:
Previous Experience:

  • Admission to the California Bar
  • 5 years’ experience as a practicing lawyer or the equivalent experience in the legal field

Knowledge and Education:

  • Bachelor’s degree or equivalent. Juris doctor from ABA accredited law school
  • Strong interpersonal skills with ability to relate to diverse constituencies
  • Strong written and oral communication skills
  • Strong leadership skills
  • Detail-oriented with excellent organization and time management skills
  • Ability to organize workflow, coordinate activities and manage multiple priorities
  • Ability to work collaboratively as member of a team and in a professional manner
  • High motivation and solution-oriented
  • High degree of integrity, ethics, and dedication to the mission of Whittier Law School and Whittier College

Application:
Please send resume and cover letter to Deirdre M.Kelly, Director of Externships, at dkelly@law.whittier.edu.


ASSISTANT DIRECTOR FOR SOCIETY RELATIONS

Whittier College is seeking a qualified Assistant Director for local social chapters comparable to Greek Life called Societies within the Student Activities Office called Leadership Experience & Programs at the main campus in Whittier, California. The Leadership Experience and Programs (LEAP) Assistant Director for Society Relations, under the direction of the LEAP Director, (1) oversees the execution of events/activities, and risk management education of the members of the 11 local Society chapters (comparable to Greek Life), (2) coordinates the annual community service day called Helping Hands Day, (3) serves as an instructor in the Poet Leadership Education and Development (L.E.A.D.) Certificate Program and (4) assists in the execution of all LEAP Programs and Leadership Development Opportunities.

Position Status: Full-time, 11 month, some evenings and weekends required
Exempt/Non-Exempt Status: Exempt
Salary Range: $38,000.00 - $40,000.00. Salary will commensurate with experience, skills and knowledge.

Position Duties & Responsibilities:
1. Society Relations (~Greek Life)

  • Provide advisement, leadership and support to the 11 local Society Chapters recognized by the College as well as the InterSociety Council (comparable to InterFraternity Council)
  • Responsible for coordinating, marketing, budgeting, and evaluating the 11 Societies and their activities (such activities include but are not limited to: scholastic achievement, philanthropy efforts, new member education, achievement of community standards, recruitment, convocation, and occasional Friday or Saturday night dances).
  • Oversee the risk management of Society activities; Adjudicate groups if alleged to have violated policy/law.
  • Assist in the development of policy and community standards
  • Serve as a liaison and promote positive relationships with all community partners, including but not limited to, campus departments, Society advisors, and local alumni(ae)

2. Community Development

  • Oversees the execution of the Annual Helping Hands Community Service Day in collaboration with the Center for Engagement with the Community
  • Collect and report out on community service and philanthropy done by all student organizations annually
  • Assist with the instruction and recognition of the Poet Leadership Education and Development (L.E.A.D.) Certificate Program and other workshops deemed necessary
  • Work collaboratively with other staff and departments to design, coordinate and/or implement programs, services, policies, procedures, special projects, and/or initiatives that support the values of pluralism, inclusiveness, and diversity (such programs include but are not limited to: Orientation, Homecoming/Family Weekend, Excursion Trips, Luminarias Semi-Formal Dance, SpringFest Carnival, Dub Sync Lip Sync Competition, and Commencement)

3. Administrative Functions

  • Participate in policy development and review, goal setting and evaluation efforts for all LEAP initiatives
  • Assist with the marketing, training, and implementation of the online student involvement management system(s) (i.e. OrgSync)
  • Train, oversee and mentor other staff and work-study students when appropriate
  • Assist with the scheduling of the college-wide events calendar using EMS (Event Management System).
  • Be cross-trained to step in when the Assistant Director for Student Organizations is out of the office.
  • Serve as Acting Director when the Director is out of the office
  • Attend professional development workshops, webinars, training, and conferences on behalf of office.
  • Performs other duties, special projects and serves on other campus committees as assigned

Skills & Abilities:
A strong candidate must articulate the ability to do the following:

  • Work collaboratively as a team member and in a professional manner
  • Strong interpersonal skills with ability to relate to diverse constituencies and manage conflict.
  • Establish and maintain effective working relationships within and outside the department, as well as serve as a liaison between faculty/staff/departments and the student body
  • Take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved
  • Research and develop policies, procedures, and programs; collect, evaluate and interpret data to develop sound conclusions and make appropriate recommendations
  • Organize workflow, coordinate activities and manage multiple priorities simultaneously; adhere to deadlines
  • Anticipate problems and address them proactively
  • Make sound ethical decisions
  • Train others on new skills and procedures; provide direction

Qualifications:
1. Experience/Education:

  • Master’s Degree in Student Personnel, Counseling, Education Administration or related field
  • Two – Four (2-4) years of professional experience in Student Life, Greek Affairs, or equivalent combination of education, training and experience (1 year of a graduate position can count as ½ year of experience)

2. Specialized Knowledge:

  • Demonstrated knowledge in the areas of: student development theory, assessment, program coordination, student leader advisement, event/risk management, judicial board advisement, fiscal management, program evaluation, group dynamics, conflict management, mediation, and leadership development
  • Exemplary communication skills (both written and oral); must be able to effectively interpret, organize, and present information and ideas
  • Proficient computer skills (basic word processing, database/spreadsheets, design software)

3. Desired Qualifications:

  • Demonstrated commitment to the ideals of a liberal arts education
  • Proven experience working with diverse student populations
  • Demonstrated commitment to creating a safe, inclusive, and socially just learning environment.
  • A commitment to the work of student affairs professionals as co-educators/partners with faculty, staff, alumni, students, and community partners in the holistic education of students

Application:
To be considered for this position, please submit a cover letter, curriculum vitae, salary history, and a list of 3 references with full contact information (one of which should be a student with whom the candidate has worked closely and recently) to Dr. Shauna T. Sobers, Leadership Experience & Programs Director at whittierjobs@whittier.edu.
Submit Applications by Monday, June 15th.
Anticipated start date is Monday, August 3, 2015


ASSISTANT DIRECTOR OF DEVELOPMENT

The Whittier College Advancement Department welcomes applications for a qualified Assistant Director of Development.

The Assistant Director of Development at Whittier College works closely with a key group of alumni, parents, and other friends who have the potential to become future major donors and volunteer leaders. With a focus on securing gifts in the $1,000 - $3,000 range, this role is critical to the ongoing development of the College’s donor/sales pipeline. As an outward-facing representative for Whittier College, the Assistant Director will plan and execute effective fundraising strategies to secure charitable gifts, with a strong focus on annual fund solicitations. Most of this work will involve building relationships via face-to-face meetings with potential donors.

Position Status: Full-Time
Exempt/Non-Exempt Status: Exempt
Salary Range: $45,000.00 - $50,000.00. Salary will commensurate with experience, skills and knowledge

Position Duties & Responsibilities:
The specific responsibilities for this role fall into three primary areas:

1. Driver of fundraising pipeline an results – truly owning goals from start to finish, from strategy development to successful execution.

  • Formulate effective goals, strategies, and activities for securing $1,000 - $3,000 gifts to the College, with a focus on the annual fund.
  • Adopt a metrics-driven approach to interpersonal fundraising and meet regularly with supervisor to review plans (revising as needed) and outcomes.
  • Participate in regular “sales team” meetings to share best practices and ensure accountability and progress toward fundraising goals.
  • Must be able to travel around the region and to other areas of the country, as well as work selected nights and weekends for College events as necessary.
  • Recommend and assist with Advancement programming and travel involving the president, vice president for advancement, other senior administrators, and leadership volunteers.

2. Owner of a fundraising portfolio – responsible for personally engaging 150 relationships, at all stages of the fundraising cycle, for the purpose of meeting goals.

  • Plan and strategize around prospect predisposition and meetings, including engaging other members of the College’s leadership as needed.
  •  
  • Effectively articulate the case for support so that individuals "buy in" to the vision, mission, and goals of the College.
  • Manage follow-up and stewardship activities for assigned prospects, coordinating with other team members as needed.

3. Collaborator across the organization – engaging in fundraising as a “team sport” and working effectively with faculty, staff colleagues, senior administrators, and volunteers.

  • Collaborate extensively with the Director of Annual Giving, annual giving staff, and alumni programs and giving staff to develop collaborative strategies aimed at growing the annual fund.
  • Effectively engage members of the Whittier College faculty and administration, as well as volunteer leaders in the fundraising process.
  • Work effectively with other coworkers to promote and maintain a positive work environment.

Position Specifications & Requirements:
Previous Experience:

  • The candidate will have two years of sales, marketing, business development, and/or nonprofit development experience. Experience in higher education will be considered a plus factor.
  • Must be a highly energetic professional with a track record of quantifiable success in a goal-oriented setting.

Education:

  • A Bachelor’s degree is required

Qualities and Abilities:
An Ideal candidate for this position…

  • Genuinely loves sales/fundraising – a natural connector who loves telling an organization’s story and boldly asking for support of its plans.
  • Has a high marketing and communications IQ – is fascinated by messaging and motivation. S/he communicates well in writing, over the phone, and in person. S/he likes learning what makes people tick and enjoys connecting their passion with opportunities to make an impact.
  • Is competitive about results – not with others, but against his/her goals. S/he might even have a little bit of a chip on his/her shoulder and can’t wait to show people what’s possible.
  • Is a coachable, life-long learner – s/he has big career plans and is ready to dive right in and take on a new challenge. S/he loves to uncover best practices, learn from his/her peers, seek honest feedback, and take advantage of growth opportunities, both personal and professional.

How to Apply:
To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.


ASSISTANT DIRECTOR OF INTERNATIONAL PROGRAMS/ STUDY ABROAD

Whittier College invites interested and qualified candidates for the Assistant Director of International Programs/Study Abroad. The Assistant Director is responsible for overseeing semester international education programming at Whittier College. The Assistant Director manages the program caseload by advising students on study abroad options, policies and procedures, arranging information sessions, conducting pre-departure and re-entry orientations/programs, tracking student interest, managing the Whittier College semester study abroad application process, and answering inquiries. The Assistant Director also manages registration of students abroad, formulates office policies in conjunction with Director and senior administration, suggests/develops new program relationships, and maintains existing relationships with third-party program providers and exchange institutions. The Assistant Director oversees the supervision of any graduate assistants, student interns, POET interns, student workers and Poet Global Ambassadors either employed by or volunteering with the Office of International Programs. 

Position Status: Full-Time, 10 or 11 month schedule
Exempt/Non-Exempt Status: Exempt
Salary Range: $38,000 - $45,000. Salary will commensurate with experience, skills and knowledge

Position Duties & Responsibilities:

1. Recruitment:The Assistant Director is responsible for leading the recruitment effort for semester study abroad programs. Visits classes and hosts information tables, study abroad fairs, etc. to educate students on various study abroad options. 

2. Study Abroad students: Works with pre-study abroad students through the Whittier College and third party provider program and outbound exchange application process. Provides detailed advice to students on programs, reviewing application materials and answering any questions the student may have. Serves as primary advisor on curricular and program options for academic year or semester programs. Oversees the enrollment forms of current study abroad students are received by the Registrar to ensure the student receives credit for courses taken while abroad. Works in conjunction with the Registrar, Business Office and Financial Aid to ensure the student does not have any holds on their account and can register for classes upon their return. Maintains day-to-day access to Study Abroad database (Poet World Portal). 

3. Program Development and Maintenance: Suggests/develops new program relationships, maintains existing relationships with third-party program providers in consultation with the Director. Conducts site visits and reviews and updates agreements for semester programs and outbound exchange in consultation with the Director. 

4. Liaison to Faculty Regarding International Programs: Works with faculty to promote international education. Works with faculty members who serve on the Study Abroad Committee to determine which students are accepted, waitlisted or denied for semester programs.

5. Global Poet Ambassador Program: Manage the Poet Global Ambassador Program for returned study abroad students and F-1 visa holders as a means to engage students in global citizen leadership development, volunteer service to the Office of International Programs and analysis of intercultural sensitivity development. 

6. Management of Risk and Crises: In consultation with the Director of International Programs and/or the Senior International officer, is responsible for risk management oversight for semester programs, oversight of operations of crises management procedures for semester study abroad activities, answers questions regarding health and safety and financial arrangements of semester programs, and is available 24/7 by cell phone and email in case of emergencies or issues when students are abroad. 

7. Budget Responsibilities: Manages annual semester study abroad budget approval and tracking of expenditures, monthly reconciliation

8. Outbound Exchange Students: Works with the College's current exchange programs to maintain beneficial relationships between the schools. Works with senior administration and faculty to develop new and relevant relationships with other universities. 

9. Liaison to other WC offices: Works throughout the year with various administrative offices to ensure clear communication and smooth process for all involved with semester study abroad and outbound exchanges. 

10. Representation to various committees and off-campus groups: Actively participate in various international education associations, serves on advisory boards and is an active contributor to the professional field of international education.

Position Specifications & Requirements:

Previous Experience: 

  • 3-5 years of experience  working in international programs is preferred
  • Experience living abroad is preferred
  • Experience working productively with faculty, administration, students, parents and international programs staff at universities in US and abroad
  • Experience with Terra Dotta/StudioAbroad is preferred
  • Requires ability to manage multiple priorities at once and demonstrated problem-solving skills
  • DSO/SEVP knowledge and experience is preferred

Knowledge and Education:

  • Master's Degree preferred
  • Strong written and verbal communication skills
  • Knowledge of Microsoft Office
  • Website creation and maintenance (preferred)
  • Internet research skills
  • Experience with Banner preferred
  • Aptitude for learning new applications and software

Physical Activity/Effort: Requires occasional travel to visit program sites and attend conference. 

How to Apply: 
For full consideration, application materials must be received by August 16, 2015. To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.


Assistant Registrar

Whittier College invites interested and qualified candidates for an Assistant Registrar. This is a full-time, exempt, and year-round position in the Office of the Registrar. The successful candidate will carry out supervisory responsibilities in accordance with the organization's policies and applicable laws. Supervisory responsibilities include interviewing, hiring, and training student employees and support staff. Other responsibilities include planning, assigning, and directing job assignments to support staff and student employees, performance management, and addressing office concerns.
Other areas of responsibility include:

  • Supervise student and support staff and coordinate work schedules.
  • Prepare and update Registrar Office policies and procedures.
  • Perform degree audits for graduating applicants.
  • Post final degrees for graduated students.
  • Work with the Office of Enrollment Management in articulating and awarding transfer credit, including AP, IB, and CLEP; for new transfer students.
  • Evaluate and award transfer credit for matriculated students.
  • Serve as Articulation Officer for the institution, working with neighboring institutions and Academic Departments in developing and updating articulation agreements.
  • Assist the Registrar in all activities regarding commencement: ordering diplomas and diploma covers, commencement brochure, invitations, etc.
  • Perform add/drops and updating student schedules in the student database
  • Assist with registration and the preparation of the Class Schedule and Registration Guide.
  • Assist the Registrar in overseeing academic policies.
  • Assist the Registrar in processing petitions to academic policies. Supply necessary information to the Petitions Committee to assist them in the decision making process.
  • Assist the Registrar in running of data reports.
  • Assist the Registrar in other areas of the department as needed.

Qualified candidates must possess a Bachelor's degree, one year of related experience in a Registrar or Admissions Office, and at least one year of supervisory experience. The successful candidate will have office administration skills such as typing and PC Computer skills, working with an integrated information system database, report generation; MS Access preferably, and the ability to work with accuracy and diligence.

The ideal candidate will demonstrate patience and sensitivity to students and parents with their concerns or issues. Must communicate effectively with students, faculty, and staff.

Whittier looks forward to finding the next Assistant Registrar, a person with an open outlook, future oriented and innovative.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.


ASSOCIATE DIRECTOR OF DEVELOPMENT

The Associate Director of Development at Whittier College works closely with a key group of alumni, parents, and other friends who have the potential to make either outright gifts/pledges of $25,000 or higher, or significant deferred gifts, such as bequests or gift annuities. This is a high-impact position. The incumbent will have an opportunity to create transformational change, benefiting Whittier’s students, faculty, and the broader College community, for generations to come.

As an outward-facing representative for Whittier College, the Associate Director will plan and execute effective fundraising strategies to secure five- and six-figure charitable gifts. Most of this work will involve building relationships via face-to-face meetings with potential donors. As such, the Associate Director must be a natural connector, storyteller, and closer. S/he also needs to be results-oriented, with an ability to set goals and evaluate progress. Finally, the Associate Director must be a team player who is willing to learn and engage in a “team sales” process, as well as work collaboratively with other stakeholders across campus.

Position Duties and Responsibilities

The specific responsibilities for this role fall into three primary areas:

1. Driver of fundraising pipeline and results – truly owning goals from start to finish, from strategy development to successful execution.

  • Formulate effective goals, strategies, and activities for securing outright gifts/pledges of $25,000 or higher, as well as deferred gifts.
  • Maintain a knowledge of planned giving options, opportunities, and applicable laws.
  • Adopt a metrics-driven approach to interpersonal fundraising and meet regularly with supervisor to review plans (revising as needed) and outcomes.
  • Participate in regular “sales team” meetings to share best practices and ensure accountability and progress toward fundraising goals.
  • Must be able to travel around the region and to other areas of the country and work selected nights and weekends for College events as necessary.
  • Recommend and assist with Advancement programming and travel involving the president, vice president for advancement, other senior administrators, and leadership volunteers.

2. Owner of a fundraising portfolio – responsible for personally engaging 150 high-value relationships, at all stages of the fundraising/sales cycle, for the purpose of meeting goals.

  • Plan and strategize around prospect predisposition and meetings, including engaging other members of the College’s leadership as needed.
  •  
  • Effectively articulate the case for support so that individuals "buy in" to the vision, mission, and goals of the College.
  • Manage follow-up and stewardship activities for assigned prospects, coordinating with other team members as needed.
  • Own two or more fundraising/sales territories, becoming resident expert on all prospect activity, volunteer activity, staff travel, and other opportunities in those areas.

3. Collaborator across the organization – engaging in fundraising as a “team sport” and working effectively with faculty, staff colleagues, senior administrators, and volunteers.

  • Effectively engage members of the Whittier College faculty and administration, as well as volunteer leaders in the fundraising process.
  • Work effectively with other coworkers to promote and maintain a positive work environment.

Position Specifications and Requirements

Previous Experience:

  • The candidate will have five years of sales, marketing, business development, or nonprofit development experience. Experience in higher education will be considered a plus factor.
  • Must be a highly energetic professional with a track record of quantifiable success in a goal-oriented setting.

Education:

  • A Bachelor’s degree is required

Qualities and Abilities:
An Ideal candidate for this position…

  • Genuinely loves sales/fundraising – a natural connector who loves telling an organization’s story and boldly asking for support of its plans.
  • Has a high marketing and communications IQ – is fascinated by messaging and motivation. S/he communicates well in writing, over the phone, and in person. S/he likes learning what makes people tick and enjoys connecting their passion with opportunities to make an impact.
  • Is competitive about results – not with others, but against his/her goals. S/he might even have a little bit of a chip on his/her shoulder and can’t wait to show people what’s possible.
  • Is a coachable, life-long learner – s/he has grown in past roles, been entrusted with more and more responsibility, and is now ready to take on a new challenge. S/he loves to uncover best practices, learn from his/her peers, seek honest feedback, and take advantage of growth opportunities, both personal and professional.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: kjohnson@whittier.edu or mail to Whittier College, Attn: Kurt Johnson, Sr. Director of Development and Alumni Programs, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.


CAMPUS SAFETY OFFICER, FULL-TIME, 18-MONTH ASSIGNMENT

Whittier College is seeking a qualified Campus Safety Officer. The successful candidate must be able to interact effectively with students, faculty and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Position Status: Full-Time, 18-month assignment
Exempt/Non-Exempt Status: Non-Exempt
Salary Range: 14.50 per hour

Position Responsibilities:

  • Patrols campus property, in a vehicle or on foot, to provide security and traffic control
  • Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
  • Responds to emergency and non-emergency radio calls
  • Must be available and ready at any point during shift to respond to community needs
  • Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
  • Enforces campus policies, regulations, and municipal, state and federal laws.
  • Assist local law enforcement as necessary
  • Conducts thorough investigations as assigned and completes detailed reports as to those investigations
  • Participates in crime prevention programs
  • Assist Student Life and Residential Life personnel as required
  • Provides on-campus escorts to College students and personnel as requested
  • Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements:

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

How To Apply:
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.


CAMPUS SAFETY ON-CALL OFFICER

Whittier College is seeking a qualified Campus Safety On-call Officer. The successful candidate monitors and provides protection and security for the buildings and premises for students, faculty, staff and visitors during assigned shift.  On-call employees utilized mostly to cover other staff members when needed and have shifting hours.  May be required to work overtime, weekends and holidays.

Position Status: On-Call, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Salary Range: $14.00 - $15.00 per hour

Position Responsibilities:

  • Respond to emergency situations such as accidents, injuries, crimes in progress and safety hazards.  Provides assistance, summons proper authorities and polices to maintain order, safety and to protect life and property.  Ensure proper and appropriate safety methods and procedures are followed.  Prepare report(s) as required.
  • Inspect buildings and grounds to watch for and guard against fire, theft, illegal entry, infraction of safety regulations and other irregularities.
  • Admit authorized persons, check to see that company articles are not removed from property without proper approval.
  • Make periodic tours through buildings and grounds, examine doors, windows and gates to ensure they are properly secured.
  • Cooperate with local law enforcement agencies on investigations or irregularities connected with campus security.
  • Provide information and directions to campus visitors.
  • Represent the College as appropriate in community relationships, and with government agencies, professional associations and similar groups.
  • Other related duties as assigned.

Non-Essential Functions of the Job:

  • Act as dispatcher; answer phones, field calls and dispatch fellow officers.

Requirements:

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

How to Apply:
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.


DEVELOPMENT COORDINATOR

Whittier College and the Office of Advancement invite qualified applicants for the position of Development Coordinator.

Position Status: Full-Time
Exempt/Non-Exempt Status: Non-Exempt
Salary Range: $16.82 - $18.63 per hour. Salary will commensurate with experience, skills and knowledge.

The Development Coordinator's primary responsibilities are twofold.

1. Work with frontline fundraisers in support of critical programs and activities that will enable the department to meet and/or exceed fundraising goals. Support responsibilities include handling various types of donor/prospect communication with a keen sense of judgment, conducting donor outreach and stewardship activity that promotes fundraising objectives, managing fundraising event logistics from concept to execution, assisting with proposal writing, conducting data entry into prospect management database, supporting research team as necessary, supporting all back office functions of the Development office as necessary.

2. Oversee the department’s stewardship reporting and event program. Responsibilities include producing stewardship reports for endowed accounts, scholarships and fellowships; creating stewardship collateral and correspondence; and executing the annual scholarship and fellowship luncheon.

Duties and Responsibilities:

  • Oversee and produce stewardship reports for endowments, scholarships, fellowships, capital projects and other campaigns.
  • Draft letters and other correspondence on behalf of the Director of Development and Associate Directors of Development.
  • Program oversight and execution in support of our premier donor group, the John Greenleaf Whittier Society.
  • Coordinate fundraising events from concept to all necessary logistics to make events successful. Key annual events include Scholarship Luncheon and Holiday Dinner.
  • Maintain and update records on donors as necessary. This includes entering donor contact reports for all frontline fundraisers as necessary.
  • Interact with donors in scheduling visits for the Director of Development as requested.
  • Assist in organizing meetings, calendar appointments, travel and conference calls for the Director of Development and other fundraisers as needed.
  • Telephone support for the Office of Advancement.
  • Budgeting support and reporting as requested.
  • Handle unforeseen, but important tasks for frontline fundraising team as necessary.

Position Specifications & Requirements:
Previous Experience:
Minimum of 2 years' experience in an administrative position, preferably in higher education or a similar environment. Knowledge of fundraising and donor culture preferred. Varied writing background preferred, along with some experience in prospect research. Candidates must possess outstanding communication skills strong analytical skills; ability to discern potential interrelationships among issues and to synthesize information accurately; excellent judgment; ability to evaluate, organize, prioritize and track complex issues. Must possess strong written and oral communication skills, effective interpersonal skills, keen attention to detail, experience working with volunteers, and a creative and positive attitude toward the advancement of Whittier College. The ability to work efficiently with minimum supervision, to deal with the public in a professional manner and to communicate clearly and accurately is required. A professional appearance and demeanor are essential.
Knowledge and Education:
A Bachelor's degree or equivalent education/work experience is preferred.

Application:
To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE. ​


INTERIM MARKETING & SOCIAL MEDIA OFFICE COORDINATOR

Whittier College invites applications for an Interim Marketing and Social Media Office Coordinator in the center for Career and Professional Development. The Interim Marketing and Social Media Office Coordinator is responsible for general administration, student worker supervision and all marketing responsibilities including social media management for the Center for Career & Professional Development. Provides on-going support for the maintenance and outreach of the Internship Program and logistical coordination for all programs and events of the Center for Career & Professional Development.

Position Status: Full-Time
Exempt/Non-Exempt Status: Non-Exempt
Salary Range: $15.25 - $24.42 per hour. Salary will commensurate with experience, skills and knowledge.

Duties & Responsibilities:
1. Office Management

  • Oversee office budget by tracking expenses, handling reimbursements and checks from two budgets.
  • Assist with reconciling the operations budget monthly.
  • Keep copies of all reimbursements and organize the budget book including sub accounts.
  • Maintain the Petty Cash Box.
  • Manage and update the office calendar and event calendar.
  • Manage supplies and ordering for entire office.
  • Keep all updated policies and procedures available to staff.
  • Take minutes at all staff meetings, transcribe electronically and share electronically in a timely fashion.

2. Marketing & Social Media

  • Create and maintain all marketing materials to campus community and employers and follow a consistently paced release schedule.
  • Must have familiarity of Adobe Illustrator, InDesign, Publisher and Photoshop.
  • Regularly utilize “Red Hot Alert” for new jobs and internships to notify students of new opportunities via social media.
  • Provide notifications of highlighted jobs, internships and articles on Facebook fan page, Twitter, and all other social media sites connected with the Center for Career & Professional Development.
  • Track monthly social media analytics on Google Docs to determine reach and engagement and to gather information for the annual report.
  • Prepare a wide variety of promotional materials for all events, information sessions and workshops for Center for Career & Professional Development and update all electronics sites.
  • Communicate with students, faculty, staff, and administrators to update them about events and new employment/internship opportunities for students.
  • Develop new ways to outreach to college community.
  • Keep current on emerging trends in social media as applicable to the college student population.
  • Maintain website updates regarding content and layout.
  • Supervise and monitor student support staff.

3. Program & Event Support

  • Support maintenance of databases within career management systems with reviews, updates and additions to the current system.
  • Provide assistance to the Associate Director of Internships pertaining to various components of the internship cycle.
  • Provide logistical support for all events and programs.
  • Schedule all employer visits and provide logistical support.
  • Calendar events and reserve locations and parking for employers.
  • In collaboration with the Assistant Director of Career Connections and Human Resources, contact public service organizations for work-study opportunities.
  • Track events, workshops, presentations, fairs and information sessions and the number of students attended for annual report.
  • Track student participation at all events and generate bi-yearly report of outreach.
  • In conjunction with the Assistant Director of Career Connections, plan, coordinate and execute yearly fairs.

4. Student Staff Supervision

  • Coordinate hiring, training, scheduling, evaluating, payroll and daily supervision of student staff.
  • Delegate and oversee clerical work to student staff and oversee all exception funding procedures.

5. Video Production & Editing

  • Develop a storyboard, film, produce and edit video content in order to produce engaging videos related to the Center for Career & Professional Development.
  • Utilize Final Cut X and Camtasia for video editing.
  • Must be familiar with audio, lighting, and establish various methods to archive footage or projects.
  • Keep inventory and manage all video equipment.

Specifications & Requirements:
Previous Experience: Highly motivated independent worker with problem solving abilities essential. Excellent verbal and written skills. Ability to maintain professional demeanor with students, faculty, staff and employers. Ability to contribute to and participate in collaborative team-based projects. Ability to multi- task in fast-paced environment. Must possess engaging demeanor and exceptional follow-through capability. Needs to perform organizational tasks with efficiency and enjoyment. Must have proven ability to plan events and carry out associated logistical tasks. High level of competency in computer programs, including, Microsoft Office Suite, Publisher, and Adobe Photoshop. Excellent data management skills, including bookkeeping, required. Competency in managing social media platforms such as Twitter, Facebook and Pinterest, required, as well as basic knowledge of graphic design. Experience supervising student workers and working in a college environment highly preferred. Good sense of humor and creativity are essential.

Knowledge and Education: require a Bachelor's degree in a closely related field and experience working in Higher Education is preferred

How to Apply: To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.


RECRUITMENT MANAGER
(Whittier Law School Campus- Costa Mesa, CA)

The Office of Career Development at Whittier Law School seeks a bright, detail-oriented, and customer service driven candidate with excellent organization, communication and problem-solving skills for Recruitment Manager. The Recruitment Manager will oversee and manage the Fall and Spring Recruiting Programs, serve as the key point of contact for employer communications, and direct internal office administration.

Duties will include:

  • Problem Solving - Create systems to effectively and efficiently manage internal and external processes involving employer communications, law school recruiting, employment statics, invoicing, and office management.
  • Conduct secondary and primary research to understand the market and answer student, employer, and staff questions.
  • Schedule, plan, and promote the Career Development Office and employer events.
  • Become adept with Symplicity and other office software to train students and enter data into Symplicity for reporting, record keeping and other reasons.Communication – Interface between students, alumni, and employers and ensure timely communication of employment opportunities and programs to all constituents. Courteously and effectively resolve problems and complaints. Author error-free correspondence and marketing materials. Answer student and employer questions about the Career Development Office and its services, Whittier Law School, and Symplicity, our online recruiting software.
  • Data Collection & Reporting – Assist with collecting and reporting employment data to various entities.
  • Supervising – Coordinate and supervise work-study students in implementing programs and projects.
  • Administrative - Schedule interviews, information sessions, events and counseling sessions. Complete purchase and reimbursement orders for internal approval. Answer phone calls. Update and maintain databases, spreadsheets and forms and ensure accurate job board entries. Distribute correspondence and marketing materials. Manage program calendar for office. Prepare reports as needed. Assist office with other support at the direction of the Assistant Dean of Career Development.

Requirements: Bachelor's degree required, Juris Doctor, preferred; highly detail-oriented with excellent organization and follow-up skills; strong interpersonal, oral, and written communication acumen with customer-service orientation; analytical and problem-solving aptitude with ability to synthesize information independently and learn quickly; skilled in multi-tasking, setting priorities, and meeting deadlines in a fast-paced environment; self-directed with ability to work flexible hours during peak times with minimal supervision; and impeccable judgment in dealing with sensitive and confidential information. Knowledge of the legal job market and law firms is strongly preferred.

How to Apply: To apply, please send a cover letter, resume and your salary requirement to Assistant Dean of Career Development Office and Employer Outreach at rreliford@law.whittier.edu.


POOL OF ELIGIBLE TEMPORARY STAFF (P.O.E.T.S.)

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.

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