Administrative & Support Staff Opportunities

Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program. Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer. 

Assistant Director of Bar Preparation & Academic Support (Whittier Law School)
Assistant Director Center for International & Comparative Law (Whittier Law School campus)
Assistant Director Leadership Experience & Programs (LEAP)
Associate Director Foundation & Government Relations
Campus Safety Officer- Full Time
Chemical Hygiene Officer & Chemistry Stockroom Technician & Manager
Director of Career & Professional Development  
Recruitment Manager (Whittier Law School campus)
Pool of Eligible Temporary Staff (P.O.E.T.S)  

 


ASSISTANT DIRECTOR OF BAR PREPARATION & ACADEMIC SUPPORT (Whittier Law School campus- Costa Mesa, CA)

Whittier Law School seeks qualified candidates for the position of Assistant Director of Bar Preparation & Academic Support. Whittier Law School is located in Costa Mesa, California. The position provides assistance and support to the Director of Bar Preparation in the development, implementation and administration of bar preparation services to the Law School students and graduates, including coordination with outside bar preparation vendor(s), class preparation, teaching, and grading. Identities students/graduates in need of additional assistance with bar preparation and provides individualized tutoring/mentoring as necessary. The position also provides support to the Academic Support Department when bar preparation permits.

Position Duties and Responsibilities:
The incumbent employee must be able to perform unassisted or with some reasonable accommodation the following:

  • Assist the Director of Bar Preparation with all aspects of bar examination preparation services for law school students and graduates, including classroom teaching, coordination with outside bar preparation vendor(s), individualized tutoring and grading
  • Compile and analyze bar data and monitor student compliance with bar preparation attendance and participation requirements. Identify "at-risk" students and encourage their full participation in th bar preparation program
  • Provide individualized tutoring/mentoring of students/graduates, particularly those most at risk. Provide feedback on written work, monitor the quality of performance, ensure that students/graduates respond to feedback and improve and respond to student inquiries via email
  • Collaborate with Academic Support Department to identify and exploit synergies and avoid redundancies in program, improve program efficacy and facilitate educational and bar pass outcomes
  • regularly interact with faculty to facilitate improvement in student performance in law school and on the bar examination
  • Develop an expertise in all aspects of the California Bar Examination, including the examination format, all tested topics and sub-topics, application procedures and deadlines, and grading. Remain current with changes or modifications to each of the above and help ensure departmental compliance
  • Communicate regularly with students and student groups to increase their awareness of the Bar Preparation and Academic Support Departments and the opportunities these programs provide
  • Regularly assess the quality and effectiveness of the bar preparation program, including but not limited to via student feedback, and strive to improve course content and delivery and student engagement
  • Whenever time permits, provide support to the Academic Support Department, including classroom teaching, workshop presentation, one-on-one advising, and grading and commenting upon student written product
  • Perform other duties as assigned or requested

Specifications and Requirements:

Previous Experience:
Admission to the California Bar. Preferably 1-2 years experience in law teaching, legal administration or law practice, particularly experience tutoring, teaching or mentoring law students or young associates. Proficient in basic office software platforms such as Word, Excel, and Adobe

Knowledge and Education:
Bachelor's degree or equivalent. Juris doctor from ABA accredited law school preferred. Strong interpersonal skills with ability to relate to diverse constituencies. Strong written and oral communication skills. Strong leadership skills. Detail-oriented with excellent organization and time management skills. Ability to organize workflow, coordinate activities and manage multiple priorities. Ability and willingness to work evening and/or weekend hours as required, particularly during bar preparation seasons. Ability to work collaboratively as a member of a team and in a professional manner. High motivation and solution-oriented. High degree of integrity, ethics, and dedication to the mission of Whittier Law School and Whittier College. 

APPLICATION:
Please send resume, cover letter, and salary requirements to Martin Pritikin, Associate Dean Whittier Law School, at mpritikin@law.whittier.edu   AA/AOE.

Whittier Law School is an Equal Opportunity Employer and does not discriminate against employees or applicants on the basis of race, color, religion, ancestry, national origin, age, gender, marital status, pregnancy, sexual orientation, mental or physical disability, medical condition, citizenship, or any other characteristic protected by State or Federal Law.


ASSISTANT DIRECTOR CENTER FOR INTERNATIONAL & COMPARATIVE LAW
(Whittier Law School campus, Costa Mesa, CA)

Whittier Law School and Center for International and Comparative Law (CICL) invite qualified candidates for the position of Assistant Director Center for International & Comparative Law. The position assist the CICL Director in the administration of center, including general research as needed by the Center to develop future curriculum and events, planning events, tracking student attendance at CICL events, promoting and publicizing events, developing database of CICL alumni, and updating CICL website.

Position Status: Part-Time, 6 months

Exempt/Non-Exempt Status: Non-Exempt

Position Duties and Responsibilities:

  • Assist Director with planning and organizing of CICL events
  • Develop and maintain database of CICL alumni
  • Conduct research on externship and internships in international and comparative law
  • Promoting and publicizing events, and tracking attendance at CICL events
  • Perform other duties as assigned or requested

Position Specifications and Requirements:

Previous Experience:
Proficient in basic Office software platforms such as Word and Excel. Preferably prior experience with research in the areas of international and comparative law

Knowledge and Education:
Preferably a graduate of Whittier Law School within the last 12 months. Prior coursework in international law. Advanced degree in law or related interdisciplinary field preferred. Outstanding record of excellence in international and comparative law courses. Detail-oriented with excellent organization and time management skills. Ability to work collaboratively in a professional manner. High degree of integrity, ethics, and dedication to the mission of Whittier Law School and Whittier College.

Application:
Please send resume, cover letter, and salary history to Martin Pritikin, Associate Dean Whittier Law School, at mpritikin@law.whittier.edu   AA/AOE.

Whittier Law School is an Equal Opportunity Employer and does not discriminate against employees or applicants on the basis of race, color, religion, ancestry, national origin, age, gender, marital status, pregnancy, sexual orientation, mental or physical disability, medical condition, citizenship, or any other characteristic protected by State or Federal Law.


ASSISTANT DIRECTOR, LEAP (LEADERSHIP EXPERIENCE & PROGRAMS)

Whittier College and the LEAP Department invite qualified applicants for the Assistant Director position. The Leadership Experience and Programs (LEAP) Office Assistant Director, under the direction of the LEAP Director oversees the execution of events/activities, and risk management education of the members of the 11 local Society chapters (comparable to Greek Life). Coordinates the annual community service day called Helping Hands Day, assists in the execution of all LEAP Programs and Leadership Development Opportunities, and serves as an instructor in the Poet Leadership Education and Development (L.E.A.D.) Certificate Program. The Assistant Director serves as the primary advisor for the Inter-Society Council (the council for all Society chapters), works as part of the LEAP team to provide a diverse offering of programs and services, assists in the oversight and education of students in risk management and critical thinking, establishes and assesses goals and objectives for to his/her specialty areas, and provides budget management for his/her specialty areas. The Assistant Director position requires collaboration with student groups as well as faculty, staff, alumni, and departments/divisions throughout campus.

Position: This is an 11 month position

Responsibilities:
Society Relations (~Greek Life)

  • Provide advisement, leadership and support to the 11 local Society Chapters recognized by the College as well as the InterSociety Council (comparable to InterFraternity Council).
  • Responsible for coordinating, marketing, budgeting, and evaluating the 11 Societies and their activities (such activities include but are not limited to: scholastic achievement, philanthropy efforts, new member education, achievement of community standards, recruitment, convocation, and up to 20 Friday or Saturday night dances).
  • Oversee the risk management components of all Society activities; Adjudicate groups if alleged to have violated policy/law.
  • Assist in the development of policy and community standards in conjunction with students, advisors, and administration.
  • Serve as a liaison and promote positive relationships with all community partners, including but not limited to, campus departments, Society advisors, local alumni(ae), local law enforcement agencies, and community officials.

Community Engagement

  • Oversees the operations and functions for the Annual Helping Hands Community Service Day, including external community outreach, student/staff/faculty volunteer recruitment and coordination, assessment, transportation coordination, fundraising, publicity/media coverage, advertisement, and budget management.
  • Assist with the instruction and recognition of the Poet Leadership Education and Development (L.E.A.D.) Certificate Program, Emerging Leaders Workshop Series, & other workshops deemed necessary.
  • Work collaboratively with other staff and departments to design, coordinate and/or implement programs, services, policies, procedures, special projects, and/or initiatives that support the values of pluralism, inclusiveness, and diversity (such programs include but are not limited to: Orientation, Homecoming/Family Weekend, Excursion Trips, Luminarias Semi-Formal Dance, SpringFest Carnival, DubSync Lip Sync Competition, and Commencement).

Administrative Functions

  •  Participate in policy development and review, goal setting and evaluation efforts for all LEAP initiatives.
  • Assist with the marketing, training, and implementation of the online student involvement management system(s) (i.e. OrgSync).
  • Train, oversee and mentor other staff and work-study students when appropriate.
  • Assist with the scheduling of the college-wide events calendar using EMS (Event Management System).
  • Be cross-trained to step in when the Assistant Director for Student Organization Involvement is out of the office.
  • Serve as Acting Director when the Director is out of the office.
  • Attend professional development workshops, webinars, training, and conferences on behalf of office; travel as needed.
  • Performs other duties, special projects and serves on other campus committees as assigned.

Requirements:
Minimum Qualifications:

The candidate must possess a minimum of 3-5 years of professional experience in in Greek Affairs, Student Life, or equivalent combination of education, training and experience, a Master’s Degree in Student Personnel, Counseling, Education Administration or related field.

Specialized Knowledge Required:
Demonstrated knowledge in the areas of: student development theory, assessment, program coordination, student leader advisement, event/risk management, judicial board advisement, fiscal management, program evaluation, group dynamics, conflict management, mediation, and leadership development. Exemplary communication skills (both written and oral); must be able to effectively interpret, organize and present information and ideas. Proficient computer skills (basic word processing, database/spreadsheets, design software).

Desired Qualifications:
Demonstrated commitment to the ideals of a liberal arts education. Proven experience working with diverse student populations. Demonstrated commitment to creating a safe, inclusive, and socially just learning environment. A commitment to the work of student affairs professionals as co-educators/partners with faculty, staff, alumni, students, and community partners in the holistic education of students

SKILLS AND ABILITIES:
A strong candidate must articulate the ability to do the following: Work collaboratively as a team member and in a professional manner; Strong interpersonal skills with ability to relate to diverse constituencies and manage conflict. Establish and maintain effective working relationships within and outside the department, as well as serve as a liaison between faculty/staff/departments and the student body. Take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved. Research and develop policies, procedures, and programs; collect, evaluate and interpret data to develop sound conclusions and make appropriate recommendations  Organize workflow, coordinate activities and manage multiple priorities simultaneously; adhere to deadlines. Anticipate problems and address them proactively, Make sound ethical decisions and Train others on new skills and procedures; provide direction

Benefits:
Salary Range: $38,000 - $40,000
Medical, Dental, Vision Insurance plans
Professional Development Funds
Meal Plan (1 meal per week)

Application Process and Timeline:
Submit a cover letter, resume, and contact information of three references to: ssobers@whittier.edu

Anticipated start date: Monday, June 1 2015.


ASSOCIATE DIRECTOR FOUNDATION & GOVERNMENT RELATIONS

Whittier College and the Office of Development invites qualified applicants for the position of Associate Director Foundation & Government Relations. The Associate Director will work with the Director of Foundation Relations to support and implement all aspects of Whittier College’s development program designed to secure funding from independent, private foundations.  This person will write grant proposals, certain stewardship reports and letters; collaborate with faculty and administrative leadership to develop proposals; conduct research on prospects; prepare briefings and background materials; and assist in cultivating and maintaining relationships with donors, as well as in creating and overseeing systems and procedures for advancing Whittier’s development goals.

Position Status: Full-time, 12 months
Exempt/Non-Exempt Status: Exempt
Salary Range: $65,000.00 - $75,000.00. Salary will commensurate with experience, skills and knowledge.

Essential Functions:
Major emphasis on writing and communicating complex set of eclectic projects across all disciplines found in a liberal arts college.  Requires an understanding of the nature of foundation programs and the legal and financial obligations of grant stewardship.  

Major responsibilities include:

  • Write proposals, letters, memoranda, and reports.
  • Gather and disseminate information on funding opportunities to faculty and administrators
  • Collaborate with faculty and administrators in proposal development
  • Prepare briefing and background materials for the college’s leadership and to facilitate contacts with prospects and donors.
  • Work with faculty to conceptualize and prepare proposals matching college funding priorities with donor guidelines.
  • Track grant reporting dates; work with faculty and administrators to prepare stewardship reports.
  • Collaborate and cooperate with other members of Whittier’s development team to advance fundraising priorities and achieve goals of a comprehensive campaign.
  • Coordinate and lead campus site visits from foundations and government agencies
  • Assist with the maintenance of constituent database, including gift/grant stewardship records;
  • Oversee the maintenance of foundation files in orderly and timely fashion.
  • Create and monitor confidential records, including budget and expenditure records.
  • Proofread correspondence and publications.
  • Assist as needed in selection and supervision of student employees to provide research, clerical, and general support for Whittier’s Office of Development.
  • Respond to telephone, email, written, and personal inquiries about philanthropic support for Whittier College and opportunities to become involved with the college.
  • Perform related duties as assigned.

Qualifications:
A BA or BS degree required, advanced degree helpful; three to five years of relevant experience required. Exceptional writing, communication, and organizational skills are essential- requires strong professional writing and editing skills. Experience in grant proposal development is also essential. Requires understanding of the development process and nature of foundation philanthropy. Experience in academic development, NGOs, nonprofit organizations, science, federal government, external relations is helpful. Requires proficiency with the Internet and computer software, specifically Microsoft Office, and a willingness to acquire knowledge of Whittier’s donor database system. Must have results-oriented managerial skills in combination with rigorous planning skills.Must be able to collaborate effectively with administration, colleagues, members of the academic community, and the development constituents. Must be a self-starter able to meet deadlines, work collaboratively and manage several projects at once. Requires good humor, flexibility, self-motivation, and hands-on approach to work. Individual must possess knowledge, skills and ability to successfully perform the essential functions of the position, including ability to handle confidential information with complete discretion.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume, three references and salary history to Human Resources: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources, 13406 E Philadelphia Street, Whittier, CA 90608. AA/EOE


CAMPUS SAFETY OFFICER- FULL TIME

Whittier College is seeking a qualified Campus Safety Officer. The successful candidate must be able to interact effectively with students, faculty and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Position Responsibilities:

  • Patrols campus property, in a vehicle or on foot, to provide security and traffic control
  • Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
  • Responds to emergency and non-emergency radio calls
  • Must be available and ready at any point during shift to respond to community needs
  • Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
  • Enforces campus policies, regulations, and municipal, state and federal laws.
  • Assist local law enforcement as necessary
  • Conducts thorough investigations as assigned and completes detailed reports as to those investigations
  • Participates in crime prevention programs
  • Assist Student Life and Residential Life personnel as required
  • Provides on-campus escorts to College students and personnel as requested
  • Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements:

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: jaddcox@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.


CHEMICAL HYGIENE OFFICER & CHEMISTRY STOCKROOM TECHNICIAN & MANAGER

Whittier College invites applications for a Chemical Hygiene Officer and Chemistry Stockroom Technician position in our Chemistry Academic Affairs department

Salary: Dependent upon qualifications
Regular: Full-time, 12-month position
Supervision Received: Vice President of Academic Affairs and Chemistry Department Chair

Duties and Responsibilities:
The position is divided into two duties: Chemical Hygiene Officer (CHO) and Chemistry Stockroom Technician.
 
Chemical Hygiene Officer will be responsible for overseeing the chemical and biological safety for Whittier College and ensuring that the college is in compliance with EPA, Cal OSHA, California Department of Public Health, and other regulatory requirements. The CHO will assist faculty and staff in the science and art departments to safely manage hazardous materials and establish safety procedures to be utilized within studios, laboratories and support areas. Responsibilities will include but are not limited to organizing annual safety training, proper storage, correct labeling, use and handling of hazardous materials and waste; ensuring Material Safety Data Sheets information is available and current in appropriate areas; log accurate inventory of chemicals in research and teaching spaces; monitor and ensure proper labeling and storage of chemicals in research and teaching spaces. Obtain, maintain and retain proper documentation of student-safety contracts; maintain hard-copy MSDS for teaching and research laboratories and art studios; maintain training records, inspections, inventory and accident and spill inspections; annually review, evaluate and modify as necessary the College's Chemical Hygiene Plan and practices.

The Stockroom Technician manages the activities and operations of the Chemistry Stockroom, which includes, but is not limited to, making sure that the teaching labs are ready for the instructor on the day of instruction, supervising student workers, ordering chemicals and supplies, and maintaining a chemical inventory.  

Requirements:
One year of experience as a CHO, in industrial hygiene, Bachelors Degree or equivalent experience. Experience working with OSHA regulations. Must be able to work with, lift, and store 5 or 10 gallon bottles of waste safely. Must be able to work with hazardous materials and waste.
 
Knowledge and Education:  
Knowledge and experience with developing and implementing a chemical hygiene plan to include overall safety, loss control, and environmental performance.  Knowledge of OSHA regulations, laboratory safety, environmental standards, and chemical safety is required.  Knowledge and experience with making chemical solutions and some familiarity with chemical supplies.
 

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to risovitsch@whittier.edu  Attn: Ralph Isovitsch, Search Committee, Whittier College. AA/AOE.


DIRECTOR OF CAREER & PROFESSIONAL DEVELOPMENT

Whittier College invites applications and nominations for an innovative, goal-oriented Director of Career and Professional Development. Whittier is a vibrant and diverse residential private liberal arts college with a strong emphasis on interdisciplinary and experiential learning, service, and leadership. The new Director will thrive in an environment of high expectations, where “students and professors alike reach across academic dividing lines to discover the interconnectedness of ideas.”

This position offers an exciting opportunity to lead in designing innovative career planning and internship services as the College adapts its programs, approaches, and priorities to help students navigate the dynamically changing world of work. The Director must be a creative and visionary leader who enjoys working with an unusually diverse student population and relishes the opportunity to inspire faculty and staff from across the campus to join in preparing graduates for successful entry into professional life.

Reporting to the Vice President and Dean of Students, the Director of Career and Professional Development will provide leadership by implementing emerging trends within the career services field, engaging students from diverse backgrounds in career planning early in their tenure at the College, providing opportunities for students to gain relevant professional experiences and advice, facilitating meaningful connections with academic departments and alumni, and cultivating strong employer partnerships. The Office’s main role is to broker career-related connections among students, faculty, alumni, employers and graduate schools.

Requirements:

  • Master's degree in college counseling and career development, Student Affairs (college student personnel, higher education administration, student development, or student services) or an appropriate and related field.
  • At least six years of related student affairs professional experience that involved job search and career development issues.
  • Experience implementing comprehensive career programming, including career and graduate school fairs, mock interviewing, graduate school advising, alumni networking events, and library resources.
  • Strong understanding of and commitment to career services in a liberal arts setting.
  • Proven ability to assess the career development needs of a diverse student population and to provide effective services with limited resources.
  • Knowledge of and ability to use commonly used computer databases and web sources to assist students with job seeking or graduate school exploration.
  • Proven leadership and organization skills.
  • Ability to collaborate with others in an intimate setting and work effectively as a team member.
  • Experience in using marketing skills to promote events.
  • Knowledge of occupational and labor market trends.
  • Commitment to continued professional development.

Application Procedure and Timeline:
Whittier has partnered with Keeling & Associates, LLC, in this search process. For a confidential discussion about this opportunity prior to applying or nominating, contact Dr. Almeda Jacks at ajacks@keelingassociates.com or (212) 229-4750. Applications should consist of a cover letter, curriculum vitae, and a list of 3-5 references with full contact information, none of whom will be contacted without the explicit permission of the candidate. All application materials must be submitted electronically to recruiting@KeelingAssociates.com. Confidential review of materials will begin immediately and continue until the appointment is made.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion, creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, age, or any other characteristic protected by State or Federal Law.


RECRUITMENT MANAGER
(Whittier Law School Campus- Costa Mesa, CA)

The Office of Career Development at Whittier Law School seeks a bright, detail-oriented, and customer service driven candidate with excellent organization, communication and problem-solving skills for Recruitment Manager.  The Recruitment Manager will oversee and manage the Fall and Spring Recruiting Programs, serve as the key point of contact for employer communications, and direct internal office administration.  

Duties will include:

  • Problem Solving - Create systems to effectively and efficiently manage internal and external processes involving employer communications, law school recruiting, employment statics, invoicing, and office management.
  •  Research – Conduct secondary and primary research to understand the market and answer student, employer, and staff questions.
  • Event Planning – Schedule, plan, and promote the Career Development Office and employer events. 
  • Technology – Become adept with Symplicity and other office software to train students and enter data into Symplicity for reporting, record keeping and other reasons.Communication – Interface between students, alumni, and employers and ensure timely communication of employment opportunities and programs to all constituents.  Courteously and effectively resolve problems and complaints.  Author error-free correspondence and marketing materials.  Answer student and employer questions about the Career Development Office and its services, Whittier Law School, and Symplicity, our online recruiting software.
  • Data Collection & Reporting – Assist with collecting and reporting employment data to various entities.
  • Supervising – Coordinate and supervise work-study students in implementing programs and projects.
  • Administrative - Schedule interviews, information sessions, events and counseling sessions.  Complete purchase and reimbursement orders for internal approval.  Answer phone calls.  Update and maintain databases, spreadsheets and forms and ensure accurate job board entries.  Distribute correspondence and marketing materials. Manage program calendar for office. Prepare reports as needed. Assist office with other support at the direction of the Assistant Dean of Career Development. 

Requirements:  Bachelor's degree required, Juris Doctor, preferred; highly detail-oriented with excellent organization and follow-up skills; strong interpersonal, oral, and written communication acumen with customer-service orientation; analytical and problem-solving aptitude with ability to synthesize information independently and learn quickly;  skilled in multi-tasking, setting priorities, and meeting deadlines in a fast-paced environment; self-directed with ability to work flexible hours during peak times with minimal supervision; and impeccable judgment in dealing with sensitive and confidential information.  Knowledge of the legal job market and law firms is strongly preferred. 

How to Apply: To apply, please send a cover letter, resume and your salary requirement to Assistant Dean of Career Development Office and Employer Outreach at rreliford@law.whittier.edu


POOL OF ELIGIBLE TEMPORARY STAFF (P.O.E.T.S.)

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.

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