Administrative & Support Staff Opportunities

Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program. Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer.

 


ASSISTANT CONTROLLER

Whittier College and the Business Office invite qualified applicants for the position of Assistant Controller.

The Assistant Controller assists the Controller and Director of Business Services in managing the audit, accounting, payroll, cashiering mailroom, xerox center and other related functions.

Duties and Responsibilities:

  1. Attends meetings, represents the department and is authorized to make commitments as appropriate primarily in the areas of Accounts Payable. 
  2. Participates in the development and interpretation of departmental policies, primarily in Accounts Receivable.
  3. Recommends changes in departmental methods and procedures.
  4. Supervises staff and student workers on a daily basis. Interviews and recommends hire. Schedules and assigns work. Counsels and disciplines as required. Evaluates performance and provides direct feedback.
  5. Monitors A/R work flow for efficiency and timeliness and makes adjustments as needed to meet deadlines. Structures staff and organizes work in a logical fashion to ensure efficient operations.
  6. Provides direction and leadership in the management of the College's accounting practices.
  7. Assists in developing and maintaining automated systems and procedures. Provides input for the development accounting applications, reports, forms, records and documented procedures.
  8. Meets with managers on a regular basis for status reports and to assist with policy, procedural or regulatory interpretation and problem resolution.
  9. Represents the College as appropriate in its relationship with the community, government agencies, professional societies and similar groups.
  10. Identifies policies and procedures to support strategic goals and objectives.
  11. Performs other duties as assigned or requested.

POSITION SPECIFICATIONS AND REQUIREMENTS:

Previous Experience:
4 years with professional level experience in accounting, management and supervisory skills.

Knowledge and Education:
Accounting or business related fields. Good communications and problem solving skills; develops and enforces policies and procedures; meets deadlines.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.


ASSISTANT DIRECTOR OF EXTERNSHIPS
​(Whittier Law School Campus- Costa Mesa, CA)

Whittier Law School seeks a motivated Assistant Director of Externships. The Assistant Director of Externships supervises and advises students in externship placements, reviews student work, conducts placement site inspections, attends local bar association events, develops new externship placement opportunities, and possibly teaches a companion course focusing on Learning from Practice. Seeks an applicant who wants to help the externship program grow and enjoys working with students, faculty and legal professionals.

Position Status: Part-Time
Exempt/Non-Exempt Status: Exempt
Salary Range: $35,000 - $45,000. Salary will commensurate with experience, skills and knowledge.

Responsibilities and Duties:
Assist the Director of Externships with all aspects of externship placements for Law School students, including private, judicial and public placement opportunities.

  • “Externships: Learning From Practice” class, which is taken in conjunction with a field placement in a non-profit, court office, government organization, or a private law firm doing pro bono work for academic credit.
  • Develop new externship placement opportunities.
  • Perform other duties as assigned or requested.

Position Specifications and Requirements:
Previous Experience:

  • Admission to the California Bar
  • 5 years’ experience as a practicing lawyer or the equivalent experience in the legal field

Knowledge and Education:

  • Bachelor’s degree or equivalent. Juris doctor from ABA accredited law school
  • Strong interpersonal skills with ability to relate to diverse constituencies
  • Strong written and oral communication skills
  • Strong leadership skills
  • Detail-oriented with excellent organization and time management skills
  • Ability to organize workflow, coordinate activities and manage multiple priorities
  • Ability to work collaboratively as member of a team and in a professional manner
  • High motivation and solution-oriented
  • High degree of integrity, ethics, and dedication to the mission of Whittier Law School and Whittier College

Application:
Please send resume and cover letter to Deirdre M.Kelly, Director of Externships, at dkelly@law.whittier.edu.


ASSISTANT DIRECTOR OF DEVELOPMENT

The Whittier College Advancement Department welcomes applications for a qualified Assistant Director of Development.

The Assistant Director of Development at Whittier College works closely with a key group of alumni, parents, and other friends who have the potential to become future major donors and volunteer leaders. With a focus on securing gifts in the $1,000 - $3,000 range, this role is critical to the ongoing development of the College’s donor/sales pipeline. As an outward-facing representative for Whittier College, the Assistant Director will plan and execute effective fundraising strategies to secure charitable gifts, with a strong focus on annual fund solicitations. Most of this work will involve building relationships via face-to-face meetings with potential donors.

Position Status: Full-Time
Exempt/Non-Exempt Status: Exempt
Salary Range: $45,000.00 - $50,000.00. Salary will commensurate with experience, skills and knowledge

Position Duties & Responsibilities:
The specific responsibilities for this role fall into three primary areas:

1. Driver of fundraising pipeline an results – truly owning goals from start to finish, from strategy development to successful execution.

  • Formulate effective goals, strategies, and activities for securing $1,000 - $3,000 gifts to the College, with a focus on the annual fund.
  • Adopt a metrics-driven approach to interpersonal fundraising and meet regularly with supervisor to review plans (revising as needed) and outcomes.
  • Participate in regular “sales team” meetings to share best practices and ensure accountability and progress toward fundraising goals.
  • Must be able to travel around the region and to other areas of the country, as well as work selected nights and weekends for College events as necessary.
  • Recommend and assist with Advancement programming and travel involving the president, vice president for advancement, other senior administrators, and leadership volunteers.

2. Owner of a fundraising portfolio – responsible for personally engaging 150 relationships, at all stages of the fundraising cycle, for the purpose of meeting goals.

  • Plan and strategize around prospect predisposition and meetings, including engaging other members of the College’s leadership as needed.
  •  
  • Effectively articulate the case for support so that individuals "buy in" to the vision, mission, and goals of the College.
  • Manage follow-up and stewardship activities for assigned prospects, coordinating with other team members as needed.

3. Collaborator across the organization – engaging in fundraising as a “team sport” and working effectively with faculty, staff colleagues, senior administrators, and volunteers.

  • Collaborate extensively with the Director of Annual Giving, annual giving staff, and alumni programs and giving staff to develop collaborative strategies aimed at growing the annual fund.
  • Effectively engage members of the Whittier College faculty and administration, as well as volunteer leaders in the fundraising process.
  • Work effectively with other coworkers to promote and maintain a positive work environment.

Position Specifications & Requirements:
Previous Experience:

  • The candidate will have two years of sales, marketing, business development, and/or nonprofit development experience. Experience in higher education will be considered a plus factor.
  • Must be a highly energetic professional with a track record of quantifiable success in a goal-oriented setting.

Education:

  • A Bachelor’s degree is required

Qualities and Abilities:
An Ideal candidate for this position…

  • Genuinely loves sales/fundraising – a natural connector who loves telling an organization’s story and boldly asking for support of its plans.
  • Has a high marketing and communications IQ – is fascinated by messaging and motivation. S/he communicates well in writing, over the phone, and in person. S/he likes learning what makes people tick and enjoys connecting their passion with opportunities to make an impact.
  • Is competitive about results – not with others, but against his/her goals. S/he might even have a little bit of a chip on his/her shoulder and can’t wait to show people what’s possible.
  • Is a coachable, life-long learner – s/he has big career plans and is ready to dive right in and take on a new challenge. S/he loves to uncover best practices, learn from his/her peers, seek honest feedback, and take advantage of growth opportunities, both personal and professional.

How to Apply:
To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.


ASSISTANT DIRECTOR OF INTERNATIONAL PROGRAMS/ STUDY ABROAD

Whittier College invites interested and qualified candidates for the Assistant Director of International Programs/Study Abroad. The Assistant Director is responsible for overseeing semester international education programming at Whittier College. The Assistant Director manages the program caseload by advising students on study abroad options, policies and procedures, arranging information sessions, conducting pre-departure and re-entry orientations/programs, tracking student interest, managing the Whittier College semester study abroad application process, and answering inquiries. The Assistant Director also manages registration of students abroad, formulates office policies in conjunction with Director and senior administration, suggests/develops new program relationships, and maintains existing relationships with third-party program providers and exchange institutions. The Assistant Director oversees the supervision of any graduate assistants, student interns, POET interns, student workers and Poet Global Ambassadors either employed by or volunteering with the Office of International Programs. 

Position Status: Full-Time, 10 or 11 month schedule
Exempt/Non-Exempt Status: Exempt
Salary Range: $38,000 - $45,000. Salary will commensurate with experience, skills and knowledge

Position Duties & Responsibilities:

1. Recruitment:The Assistant Director is responsible for leading the recruitment effort for semester study abroad programs. Visits classes and hosts information tables, study abroad fairs, etc. to educate students on various study abroad options. 

2. Study Abroad students: Works with pre-study abroad students through the Whittier College and third party provider program and outbound exchange application process. Provides detailed advice to students on programs, reviewing application materials and answering any questions the student may have. Serves as primary advisor on curricular and program options for academic year or semester programs. Oversees the enrollment forms of current study abroad students are received by the Registrar to ensure the student receives credit for courses taken while abroad. Works in conjunction with the Registrar, Business Office and Financial Aid to ensure the student does not have any holds on their account and can register for classes upon their return. Maintains day-to-day access to Study Abroad database (Poet World Portal). 

3. Program Development and Maintenance: Suggests/develops new program relationships, maintains existing relationships with third-party program providers in consultation with the Director. Conducts site visits and reviews and updates agreements for semester programs and outbound exchange in consultation with the Director. 

4. Liaison to Faculty Regarding International Programs: Works with faculty to promote international education. Works with faculty members who serve on the Study Abroad Committee to determine which students are accepted, waitlisted or denied for semester programs.

5. Global Poet Ambassador Program: Manage the Poet Global Ambassador Program for returned study abroad students and F-1 visa holders as a means to engage students in global citizen leadership development, volunteer service to the Office of International Programs and analysis of intercultural sensitivity development. 

6. Management of Risk and Crises: In consultation with the Director of International Programs and/or the Senior International officer, is responsible for risk management oversight for semester programs, oversight of operations of crises management procedures for semester study abroad activities, answers questions regarding health and safety and financial arrangements of semester programs, and is available 24/7 by cell phone and email in case of emergencies or issues when students are abroad. 

7. Budget Responsibilities: Manages annual semester study abroad budget approval and tracking of expenditures, monthly reconciliation

8. Outbound Exchange Students: Works with the College's current exchange programs to maintain beneficial relationships between the schools. Works with senior administration and faculty to develop new and relevant relationships with other universities. 

9. Liaison to other WC offices: Works throughout the year with various administrative offices to ensure clear communication and smooth process for all involved with semester study abroad and outbound exchanges. 

10. Representation to various committees and off-campus groups: Actively participate in various international education associations, serves on advisory boards and is an active contributor to the professional field of international education.

Position Specifications & Requirements:

Previous Experience: 

  • 3-5 years of experience  working in international programs is preferred
  • Experience living abroad is preferred
  • Experience working productively with faculty, administration, students, parents and international programs staff at universities in US and abroad
  • Experience with Terra Dotta/StudioAbroad is preferred
  • Requires ability to manage multiple priorities at once and demonstrated problem-solving skills
  • DSO/SEVP knowledge and experience is preferred

Knowledge and Education:

  • Master's Degree preferred
  • Strong written and verbal communication skills
  • Knowledge of Microsoft Office
  • Website creation and maintenance (preferred)
  • Internet research skills
  • Experience with Banner preferred
  • Aptitude for learning new applications and software

Physical Activity/Effort: Requires occasional travel to visit program sites and attend conference. 

How to Apply: 
For full consideration, application materials must be received by August 16, 2015. To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE


ASSISTANT REGISTRAR
(WHITTIER LAW SCHOOL CAMPUS- COSTA MESA, CA)

Whittier Law School seeks a motivated Assistant Registrar.  Under the supervision of the Director of Financial Aid and Registrar Services, the Assistant Registrar assists in the daily activities and services provided by the Registrar’s Office. S/he has the direct responsibility for processing transactions associated with registration, grade recording, certifications, verifications, and academic audits. The Assistant Registrar also assists in managing and ensuring the effective use of enterprise systems including, but not limited to, Banner, DegreeWorks, WinSmart, and ExamSoft. S/he also assists with data verification, review, and correction.

Position Status: Full-Time
Exempt/Non-Exempt Status: Exempt
Salary Range: $40,000 - $55,000. Salary will commensurate with experience, skills and knowledge

Responsibilities & Duties:

  • Coordinate student records;
  • Provide exceptional customer service to students, faculty, and staff;
  • Supervise the activities of the student services front counter;
  • Certify student enrollment and degree verification and process necessary documentation to support student and prior students' eligibility for examinations, licensure, and academic appointments;
  • Assist the Director of Financial Aid and Registrar Services in running data reports using the Banner and Microsoft Access and assisting in the development of reports for use in assessment and strategic planning;
  • Assist the Director of Financial Aid and Registrar Services with certifying students with the California State Bar as well as other bar associations;
  • Assist with preparation and annual updating of the Registrar Office policies and procedures;
  • Assist with registration and the preparation of the Class Schedule and Registration Guide;
  • Assist the Director of Financial Aid and Registrar Services in processing petitions to academic policies. Supply necessary information to the Academic Standards Committee to assist them in the decision making process. Act as representative of the Registrar to the committee in absence;
  • Review and screen all visiting student applications; inform students of acceptance and coordinate enrollment in coursework;
  • Process withdrawals/leave of absences requests;
  • Ensure compliance with academic, regulatory and accreditation policies and requirements; oversee routine and ad hoc data reporting;
  • Participate in the Registrar’s Final Examination Administration Team, including assisting the Director of Financial Aid and Registrar Services with grading procedures, technical support for ExamSoft as a means to administering final exams, and other assignments as necessary;
  • Organize the submission of CALI awards;
  • Assist the Director of Financial Aid and Registrar Services in other areas of the department as needed.

Position Specifications & Requirements:
 Previous Experience:

  • At least two years of college. Bachelor’s degree desired.
  • At least one year of relevant experience in a Registrar or Admissions Office, preferably in a law school.
  • Experience with student information systems. Banner strongly preferred.
  • Experience with report writing software. Microsoft Access preferred.
  • Strong interpersonal skills with ability to relate to diverse constituencies and communicate effectively orally and in writing, and a service-affirmative outlook.
  • Detail-oriented with excellent organization and time management skills.
  • Ability to organize workflow, coordinate activities and manage multiple priorities.
  • Ability to work evening and/or weekend hours as required.
  • Ability to work cooperatively as member of a team and in a professional manner, and to constantly strive to improve performance and functioning of the office.
  • Must be highly motivated and solution-oriented and possess a high degree of integrity, ethics, and dedication to the mission of Whittier Law School and Whittier College.

How To Apply: The position is based in Costa Mesa, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.


ASSOCIATE DIRECTOR OF DEVELOPMENT

The Associate Director of Development at Whittier College works closely with a key group of alumni, parents, and other friends who have the potential to make either outright gifts/pledges of $25,000 or higher, or significant deferred gifts, such as bequests or gift annuities. This is a high-impact position. The incumbent will have an opportunity to create transformational change, benefiting Whittier’s students, faculty, and the broader College community, for generations to come.

As an outward-facing representative for Whittier College, the Associate Director will plan and execute effective fundraising strategies to secure five- and six-figure charitable gifts. Most of this work will involve building relationships via face-to-face meetings with potential donors. As such, the Associate Director must be a natural connector, storyteller, and closer. S/he also needs to be results-oriented, with an ability to set goals and evaluate progress. Finally, the Associate Director must be a team player who is willing to learn and engage in a “team sales” process, as well as work collaboratively with other stakeholders across campus.

Position Duties and Responsibilities

The specific responsibilities for this role fall into three primary areas:

1. Driver of fundraising pipeline and results – truly owning goals from start to finish, from strategy development to successful execution.

  • Formulate effective goals, strategies, and activities for securing outright gifts/pledges of $25,000 or higher, as well as deferred gifts.
  • Maintain a knowledge of planned giving options, opportunities, and applicable laws.
  • Adopt a metrics-driven approach to interpersonal fundraising and meet regularly with supervisor to review plans (revising as needed) and outcomes.
  • Participate in regular “sales team” meetings to share best practices and ensure accountability and progress toward fundraising goals.
  • Must be able to travel around the region and to other areas of the country and work selected nights and weekends for College events as necessary.
  • Recommend and assist with Advancement programming and travel involving the president, vice president for advancement, other senior administrators, and leadership volunteers.

2. Owner of a fundraising portfolio – responsible for personally engaging 150 high-value relationships, at all stages of the fundraising/sales cycle, for the purpose of meeting goals.

  • Plan and strategize around prospect predisposition and meetings, including engaging other members of the College’s leadership as needed.
  •  
  • Effectively articulate the case for support so that individuals "buy in" to the vision, mission, and goals of the College.
  • Manage follow-up and stewardship activities for assigned prospects, coordinating with other team members as needed.
  • Own two or more fundraising/sales territories, becoming resident expert on all prospect activity, volunteer activity, staff travel, and other opportunities in those areas.

3. Collaborator across the organization – engaging in fundraising as a “team sport” and working effectively with faculty, staff colleagues, senior administrators, and volunteers.

  • Effectively engage members of the Whittier College faculty and administration, as well as volunteer leaders in the fundraising process.
  • Work effectively with other coworkers to promote and maintain a positive work environment.

Position Specifications and Requirements

Previous Experience:

  • The candidate will have five years of sales, marketing, business development, or nonprofit development experience. Experience in higher education will be considered a plus factor.
  • Must be a highly energetic professional with a track record of quantifiable success in a goal-oriented setting.

Education:

  • A Bachelor’s degree is required

Qualities and Abilities:
An Ideal candidate for this position…

  • Genuinely loves sales/fundraising – a natural connector who loves telling an organization’s story and boldly asking for support of its plans.
  • Has a high marketing and communications IQ – is fascinated by messaging and motivation. S/he communicates well in writing, over the phone, and in person. S/he likes learning what makes people tick and enjoys connecting their passion with opportunities to make an impact.
  • Is competitive about results – not with others, but against his/her goals. S/he might even have a little bit of a chip on his/her shoulder and can’t wait to show people what’s possible.
  • Is a coachable, life-long learner – s/he has grown in past roles, been entrusted with more and more responsibility, and is now ready to take on a new challenge. S/he loves to uncover best practices, learn from his/her peers, seek honest feedback, and take advantage of growth opportunities, both personal and professional.

The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: kjohnson@whittier.edu or mail to Whittier College, Attn: Kurt Johnson, Sr. Director of Development and Alumni Programs, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.


CAMPUS SAFETY OFFICER, FULL-TIME, 18-MONTH ASSIGNMENT

Whittier College is seeking a qualified Campus Safety Officer. The successful candidate must be able to interact effectively with students, faculty and staff. Under the general guidance of the Director of Campus Safety, the candidate will perform a variety of duties to ensure the safety of the College Community and campus facilities.

Position Status: Full-Time, 18-month assignment
Exempt/Non-Exempt Status: Non-Exempt
Salary Range: 14.50 per hour

Position Responsibilities:

  • Patrols campus property, in a vehicle or on foot, to provide security and traffic control
  • Performs physical security checks of campus facilities, ensuring facilities are in use by appropriate personnel
  • Responds to emergency and non-emergency radio calls
  • Must be available and ready at any point during shift to respond to community needs
  • Observes, reports, and identifies persons involved in suspicious activities or manner and ensures that unauthorized persons leave the campus and community
  • Enforces campus policies, regulations, and municipal, state and federal laws.
  • Assist local law enforcement as necessary
  • Conducts thorough investigations as assigned and completes detailed reports as to those investigations
  • Participates in crime prevention programs
  • Assist Student Life and Residential Life personnel as required
  • Provides on-campus escorts to College students and personnel as requested
  • Performs other duties as deemed necessary under the guidance of the Director, via chain of command

Requirements:

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

How To Apply:
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.


CAMPUS SAFETY ON-CALL DISPATCHER

The position of On Call Dispatcher is responsible for answering incoming calls to the College Campus as well as the Department of Campus Safety. On-call Dispatchers provide information to faculty, staff, and students on the telephone or when visiting the Department of Campus Safety. On Call Dispatchers also monitor, and dispatch radio traffic to officers, student officers, facilities, and other departments on the College campus.

On-call Dispatchers enter data into the departments CAD system for both radio traffic and incident management, additionally dispatchers coordinate with outside agencies utilizing both radios and phone

This position is considered a mandatory reporter / Campus Security Authority

Position Status: Part-Time, On-Call
Exempt/Non-Exempt Status: Non-Exempt
Salary Range: $13.25 per hour

Position Responsibilities:

  • Provides dispatching services to Campus Safety Department.  Answers calls for assistance, contacts officers in the field.  Determines appropriate response in accordance with established procedures and assessment of the situation.
  • Utilizes CAD system for report management
  • May contact back-up or follow-up services for assistance such as Whittier Police Department, Los Angeles Fire Department or other agencies.
  • Maintains department logs using PC.  Log must be accurate and maintained on a timely basis.
  • Answer telephone for campus and overflow calls from the automated attendant.  Transfer calls as requested.
  • Monitors and dispatchers officers to Emergency Blue Light System (EBLS)
  • Utilizing CAD systems enter parking tickets, citation history, and vehicle registration into computer using data entry skills.
  • Perform clerical functions such as filing paperwork, light typing.
  • Train and supervise student employees to serve as student dispatcher. 
  • Other related duties as assigned.

 Non-Essential Functions of the Job:

  • Assist officers during emergency situations and special events (e.g. commencement.)
  • Take incident report in the office as directed by the shift supervisor
  • Card Access Issuance (CAI)
  • Completes monthly duties and audit reports as directed by Command Staff

Requirements:
Minimum 6 months experience working in a busy office with multiple/concurrent duties.  Prior security experience preferred.  Dispatcher training will be provided during the first year of employment.  Good typing skills, general computer knowledge and experience with database programs.

Knowledge and Education:  High school graduate or equivalent required, some college preferred.

Machines, Tools, Equipment, Electronic Devices and Software: Knowledge of personal computers, spreadsheet programs, word processing programs (Microsoft Office.)  Able to use telephone, copy machine, fax machine and other typical office equipment.  Ability to type a minimum of 30 WPM.

License(s) and Certificate(s): Any certificates for related experience/training a plus.

Physical Activity/Effort: Sitting for prolonged periods of time.

How To Apply:
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.


CAMPUS SAFETY ON-CALL OFFICER

Whittier College is seeking a qualified Campus Safety On-call Officer. The successful candidate monitors and provides protection and security for the buildings and premises for students, faculty, staff and visitors during assigned shift.  On-call employees utilized mostly to cover other staff members when needed and have shifting hours.  May be required to work overtime, weekends and holidays.

Position Status: On-Call, schedule varies
Exempt/Non-Exempt Status: Non-Exempt
Salary Range: $14.00 - $15.00 per hour

Position Responsibilities:

  • Respond to emergency situations such as accidents, injuries, crimes in progress and safety hazards.  Provides assistance, summons proper authorities and polices to maintain order, safety and to protect life and property.  Ensure proper and appropriate safety methods and procedures are followed.  Prepare report(s) as required.
  • Inspect buildings and grounds to watch for and guard against fire, theft, illegal entry, infraction of safety regulations and other irregularities.
  • Admit authorized persons, check to see that company articles are not removed from property without proper approval.
  • Make periodic tours through buildings and grounds, examine doors, windows and gates to ensure they are properly secured.
  • Cooperate with local law enforcement agencies on investigations or irregularities connected with campus security.
  • Provide information and directions to campus visitors.
  • Represent the College as appropriate in community relationships, and with government agencies, professional associations and similar groups.
  • Other related duties as assigned.

Non-Essential Functions of the Job:

  • Act as dispatcher; answer phones, field calls and dispatch fellow officers.

Requirements:

  • High School diploma
  • Required certification; PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment
  • Must have no criminal record
  • Must possess a current CA driver license
  • Experience working campus safety/security/law enforcement in a College or University environment

How to Apply:
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.


CASHIER, BUSINESS OFFICE

The Business Office at Whittier College seeks a Cashier to maintain and balance the daily cash receipts. The Cashier is the front office contact person for customers visiting the Business Office Accounts Receivable Department. The cashier is responsible for assisting students with questions pertaining to their student tuition accounts.  The Cashier will also assist the college community with their general questions and performs general clerical office duties.

Hours: Monday – Friday, 8am-5pm
Reports To: Student Accounts Manager
Location/Department: Whittier College (Main Campus)/Business Office
Position Status: Full-Time
Exempt/Non-Exempt Status: Non-Exempt
Salary Range: $14.50 per hour. 

Responsibilities:

  • Opens and closes vault daily
  • Set-up front counter and Cashier’s Drawer
  • Maintain and balance daily Cash Receipts
  • Prepares daily deposits to be picked by Loomis Co., Bank Transport Carrier.
  • Orders petty cash from First Republic Bank.
  • Balances & Close credit card terminal
  • Maintains Petty Cash (disburse, reimburses, prepares Petty Cash Voucher Envelopes for posting of petty cash receipts to the GL
  • Posts departmental charges and credits on student tuition accounts (i.e. parking citations, library charges, infirmary fees, dorm damages etc.)
  • Orders office supplies
  • Assist with telephone calls
  • First point of contact with students and college community at the front counter with payments, tuition account inquiries, work-study and accounts receivable check pick-up, general questions.
  • Assist with collection on “WC” current population for balances under $500.00 during Registration and Commencement periods.
  • Oversees / posts Wire Transfers that come in for payments on student’s accounts.
  • Log Cash Receipt Books issued to departments on campus
  • Works with the Office of Student Finance when researching student’s financial aid questions.
  • Researches questions for data entry person as they related to disputes
  • Maintains Student Health Insurance Waiver Database, reconciles records and prepares payment for the insurance company.
  • Assists with Business Office Projects (i.e. Informational Summer Packets, Student Billing Statements, and 1098T information verification.
  • Prepares Verizon billing invoices.
  • Prepares INMP billing invoices.
  • Cross Train and perform general clerical office duties as required.

Requirements:
Minimum of three years’ experience in cashiering and general clerical office duties

Knowledge and Skills:
Associates Degree in accounting required.  Years of full time professional experience may be substituted for education on a 2:1 ration.

How To Apply: The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.       Application Deadline:  Open Until Filled


DIRECTOR OF TENNIS & HEAD MEN'S TENNIS COACH

Whittier College, an NCAA Division III member of the Southern California Intercollegiate Athletic Conference is accepting applications for a Full-Time, Director of Tennis & Head Men’s Tennis Coach accompanied with an attractive benefits package. 

This position will oversee both the men’s and women’s tennis programs and the responsibilities will include but not limited to: practice organization, contest preparation, budget management, player development, fundraising, academic monitoring, demonstrated ability to recruit a diverse population of successful student-athletes, a commitment to academic success of student-athletes and a demonstrated commitment to character development plus other duties as assigned by the Director of Athletics. 

Whittier College offers 22 varsity programs in which over 30 percent of the student body participates and is a four-year residential liberal arts college, located in the heart of Southern California between bustling Los Angeles and beautiful Orange County. Whittier is distinguished by its small size, pioneering faculty, and nationally recognized curriculum. Facilities rival those at large public institutions, but ours is an intimate setting where students and professors unite in an ongoing pursuit of knowledge.

Bachelor’s degree is required; a Master’s degree is preferred.  Minimum three years of successful coaching experience along with playing experience is required.  Excellent oral, written, and interpersonal skills are essential.  To apply, mail or email a letter of application and resume including names/telephone numbers of three professional references to: Assistant Director of Athletics, Lance Franey, 13847 Earlham Drive, Whittier, CA 90602; lfraney@whittier.edu.    


FINANCIAL AID COUNSELOR

The Office of Financial Aid seeks a Financial Aid Counselor. The Financial Aid Counselor will work with financial aid systems including Banner, Whittier College system, as well as Federal and State systems. Performs packaging procedures, counsels’ students/parents, and front office coordinator back-up as needed. Also, involved in outreach programs on and off campus as well as our social media site.  Coordinates Cal Grants, Outside Scholarships, withdrawals and Re-admitted students.

Hours: Monday – Friday, 8am - 5pm
Reports To: Director of Financial Aid
Location/Department: Whittier College (Main Campus)/Financial Aid Office

Position Status: Full-Time
Exempt/Non-Exempt Status: Non-Exempt
Salary Range: $20.00 per hour. Salary will commensurate with experience, skills and knowledge.

Responsibilities:

  • Assists Office Coordinator
  • Assists in maintaining and updating loans
  • Assists in manual disbursements ( if necessary)
  • Assists in loan adjustments
  • Need Analysis  and packaging
  • Cal Grant  Coordinator
  • Outside Agency Scholarship Coordinator
  • Withdrawals and Readmit Coordinator
  • Interdepartmental Liaison
  • In person/phone student and parent counseling
  • Outreach

Requirements:

  • BA preferred or 1-2 years’ experience in Financial Aid
  • Be proficient in Microsoft Suite
  • Customer service experience

Knowledge and Skills:

  • Familiar with Banner preferred
  • Familiar with Microsoft Suite
  • Familiar with external financial aid systems such as COD, CPS and Webgrants
  • Available to travel 1-2 times per year for conferences or training

How To Apply: To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.  Application Deadline: Open Until Filled


INTERIM MARKETING & SOCIAL MEDIA OFFICE COORDINATOR

Whittier College invites applications for an Interim Marketing and Social Media Office Coordinator in the center for Career and Professional Development. The Interim Marketing and Social Media Office Coordinator is responsible for general administration, student worker supervision and all marketing responsibilities including social media management for the Center for Career & Professional Development. Provides on-going support for the maintenance and outreach of the Internship Program and logistical coordination for all programs and events of the Center for Career & Professional Development.

Position Status: Full-Time
Exempt/Non-Exempt Status: Non-Exempt
Salary Range: $15.25 - $24.42 per hour. Salary will commensurate with experience, skills and knowledge.

Duties & Responsibilities:
1. Office Management

  • Oversee office budget by tracking expenses, handling reimbursements and checks from two budgets.
  • Assist with reconciling the operations budget monthly.
  • Keep copies of all reimbursements and organize the budget book including sub accounts.
  • Maintain the Petty Cash Box.
  • Manage and update the office calendar and event calendar.
  • Manage supplies and ordering for entire office.
  • Keep all updated policies and procedures available to staff.
  • Take minutes at all staff meetings, transcribe electronically and share electronically in a timely fashion.

2. Marketing & Social Media

  • Create and maintain all marketing materials to campus community and employers and follow a consistently paced release schedule.
  • Must have familiarity of Adobe Illustrator, InDesign, Publisher and Photoshop.
  • Regularly utilize “Red Hot Alert” for new jobs and internships to notify students of new opportunities via social media.
  • Provide notifications of highlighted jobs, internships and articles on Facebook fan page, Twitter, and all other social media sites connected with the Center for Career & Professional Development.
  • Track monthly social media analytics on Google Docs to determine reach and engagement and to gather information for the annual report.
  • Prepare a wide variety of promotional materials for all events, information sessions and workshops for Center for Career & Professional Development and update all electronics sites.
  • Communicate with students, faculty, staff, and administrators to update them about events and new employment/internship opportunities for students.
  • Develop new ways to outreach to college community.
  • Keep current on emerging trends in social media as applicable to the college student population.
  • Maintain website updates regarding content and layout.
  • Supervise and monitor student support staff.

3. Program & Event Support

  • Support maintenance of databases within career management systems with reviews, updates and additions to the current system.
  • Provide assistance to the Associate Director of Internships pertaining to various components of the internship cycle.
  • Provide logistical support for all events and programs.
  • Schedule all employer visits and provide logistical support.
  • Calendar events and reserve locations and parking for employers.
  • In collaboration with the Assistant Director of Career Connections and Human Resources, contact public service organizations for work-study opportunities.
  • Track events, workshops, presentations, fairs and information sessions and the number of students attended for annual report.
  • Track student participation at all events and generate bi-yearly report of outreach.
  • In conjunction with the Assistant Director of Career Connections, plan, coordinate and execute yearly fairs.

4. Student Staff Supervision

  • Coordinate hiring, training, scheduling, evaluating, payroll and daily supervision of student staff.
  • Delegate and oversee clerical work to student staff and oversee all exception funding procedures.

5. Video Production & Editing

  • Develop a storyboard, film, produce and edit video content in order to produce engaging videos related to the Center for Career & Professional Development.
  • Utilize Final Cut X and Camtasia for video editing.
  • Must be familiar with audio, lighting, and establish various methods to archive footage or projects.
  • Keep inventory and manage all video equipment.

Specifications & Requirements:
Previous Experience: Highly motivated independent worker with problem solving abilities essential. Excellent verbal and written skills. Ability to maintain professional demeanor with students, faculty, staff and employers. Ability to contribute to and participate in collaborative team-based projects. Ability to multi- task in fast-paced environment. Must possess engaging demeanor and exceptional follow-through capability. Needs to perform organizational tasks with efficiency and enjoyment. Must have proven ability to plan events and carry out associated logistical tasks. High level of competency in computer programs, including, Microsoft Office Suite, Publisher, and Adobe Photoshop. Excellent data management skills, including bookkeeping, required. Competency in managing social media platforms such as Twitter, Facebook and Pinterest, required, as well as basic knowledge of graphic design. Experience supervising student workers and working in a college environment highly preferred. Good sense of humor and creativity are essential.

Knowledge and Education: require a Bachelor's degree in a closely related field and experience working in Higher Education is preferred

How to Apply: To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA 90608. AA/AOE.


RECRUITMENT MANAGER
(Whittier Law School Campus- Costa Mesa, CA)

The Office of Career Development at Whittier Law School seeks a bright, detail-oriented, and customer service driven candidate with excellent organization, communication and problem-solving skills for Recruitment Manager. The Recruitment Manager will oversee and manage the Fall and Spring Recruiting Programs, serve as the key point of contact for employer communications, and direct internal office administration.

Duties will include:

  • Problem Solving - Create systems to effectively and efficiently manage internal and external processes involving employer communications, law school recruiting, employment statics, invoicing, and office management.
  • Conduct secondary and primary research to understand the market and answer student, employer, and staff questions.
  • Schedule, plan, and promote the Career Development Office and employer events.
  • Become adept with Symplicity and other office software to train students and enter data into Symplicity for reporting, record keeping and other reasons.Communication – Interface between students, alumni, and employers and ensure timely communication of employment opportunities and programs to all constituents. Courteously and effectively resolve problems and complaints. Author error-free correspondence and marketing materials. Answer student and employer questions about the Career Development Office and its services, Whittier Law School, and Symplicity, our online recruiting software.
  • Data Collection & Reporting – Assist with collecting and reporting employment data to various entities.
  • Supervising – Coordinate and supervise work-study students in implementing programs and projects.
  • Administrative - Schedule interviews, information sessions, events and counseling sessions. Complete purchase and reimbursement orders for internal approval. Answer phone calls. Update and maintain databases, spreadsheets and forms and ensure accurate job board entries. Distribute correspondence and marketing materials. Manage program calendar for office. Prepare reports as needed. Assist office with other support at the direction of the Assistant Dean of Career Development.

Requirements: Bachelor's degree required, Juris Doctor, preferred; highly detail-oriented with excellent organization and follow-up skills; strong interpersonal, oral, and written communication acumen with customer-service orientation; analytical and problem-solving aptitude with ability to synthesize information independently and learn quickly; skilled in multi-tasking, setting priorities, and meeting deadlines in a fast-paced environment; self-directed with ability to work flexible hours during peak times with minimal supervision; and impeccable judgment in dealing with sensitive and confidential information. Knowledge of the legal job market and law firms is strongly preferred.

How to Apply: To apply, please send a cover letter, resume and your salary requirement to Assistant Dean of Career Development Office and Employer Outreach at rreliford@law.whittier.edu.


SYSTEMS MANAGER

The Office of Information Technology Services seeks a Systems Manager to maintain the operational integrity of all institutional information systems.

Hours: Monday – Friday, 8am - 5pm
Reports To: Director of Information Technology Services
Location/Department: Whittier College (Main Campus)/Information Technology Services Office

Position Status: Full-Time
Exempt/Non-Exempt Status: Exempt
Salary Range: $50,000 - $67,516. Salary will commensurate with experience, skills and knowledge.

Responsibilities:

  • Installs, maintains, and administrates institutional information systems, including provisioning and de-provisioning services and allocation of resources.
  • Ensures the integrity and currency of the College’s systems, including applying patches and updates to applications, hardware, and operating systems in a timely manner.
  • Administrates the campus electronic mail systems as the college E-mail postmaster.
  • Maintains security measures on institutional information systems, including provisioning user accounts and permissions. 
  • Coordinates with the Network Manager in maintaining comprehensive security measures between the network and systems.
  • Maintains the recoverability of all institutional information systems through recurring backup.
  • Maintains inventory records of server hardware and software licenses.
  • Maintains currency in new developments and technology and recommends and implements as appropriate.
  • Represents the College as appropriate in its relationships within the community, government agencies, professional societies and similar groups.
  • Performs other duties as assigned or requested.

Requirements:

  • Associate’s Degree or equivalent. Combined experience/education as substitute for minimum education. 

Knowledge and Skills:

  • 1 year professional experience with WindowsNT, UNIX, and BackOffice systems administration experience. 
  •  Advanced knowledge of applicable hardware, software, operating systems.
  •  Must have good interpersonal and communications skills, both written and oral. 
  • Must be highly motivated and solution oriented with a high degree of integrity, ethics, and dedication to the mission of the College.

How To Apply: To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.  Application Deadline:  Open Until Filled


POOL OF ELIGIBLE TEMPORARY STAFF (P.O.E.T.S.)

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.

Share