Administrative & Support Staff Opportunities

Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program. Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer.


ADMISSION COUNSELOR/ASSISTANT DIRECTOR OF ADMISSION

Whittier College invites applications for an opening in the Admission Office to be part of an energetic and innovative team in supporting the recruitment goals of the institution.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full time
Salary Range: Salary will commensurate with experience, skills, and knowledge.

Reports To: Director of Admission
Location/Department: Whittier College (Main Campus)/Admission Office

Responsibilities:

  • Planning and managing in assigned recruitment territories
  • Representing the institution at college fairs
  • Reviewing and evaluating admission files
  • Extensive contact with prospective students, their parents and high school counselors
  • Strategic planning to help department meet enrollment goals

Position Specifications and Requirements:

Previous Experience:  At least three years of admission experience is strongly preferred. 

Knowledge and Education:  Bachelor’s degree required.  Effective interpersonal skills, oral and written communication skills, and the ability to relate well to students, faculty, parents and staff are essential.  Requires an organized, self-motivated, detail-oriented individual who is able to work well with enthusiasm as part of a team.  Valid driver’s license and dependable transportation required.

Application Deadline: Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


ASSISTANT/ASSOCIATE DIRECTOR OF CAREER DEVELOPMENT & EMPLOYER OUTREACH
(WHITTIER LAW SCHOOL CAMPUS- COSTA MESA, CA)

Whittier Law School seeks a motivated Assistant/Associate Director of Career Development and Employer Outreach with a passion for counseling students and graduates.  The position entails career and professional development coaching and counseling, developing relationships with employers, communicating comprehensive career information through multiple platforms, fostering partnerships with faculty, alumni, students, and employers, creating job search and networking strategies, and managing career-related programs.  

Hours: 40 hours per week
Exempt Status: Exempt
Full Time/Part Time Status: Full Time
Salary Range: $60,000 - $75,000 Annual. Salary will commensurate with experience, skills and knowledge.

Reports To: Dean of the Law School
Location/Department: Whittier Law School / Office of Career Development

Responsibilities:

  • Coach and counsel students and alumni in all stages of career exploration, job search preparation, and professional development.  Assist with application materials and interview training.
  • Develop and direct programs, events, and informational materials that educate students and alumni on topics such as practice areas, job search and networking strategies, and professionalism.  Coordinate and otherwise maintain the Office of Career and Professional Development’s (CPD) programming calendar.
  • Lead employment data collection process for internal and external reports.
  • Engage in employer outreach activities to private and public sector employers.
  • Effectively and professionally represent the CPD and Whittier Law School to its constituencies, including student organizations, faculty, law school administration, employers, the legal community, and the general public.
  • Work collaboratively with other staff and departments to design, coordinate and implement programs, events, policies, procedures, special projects, and initiatives.
  • Train, oversee and mentor other staff and work-study students when appropriate.  Supervise office when Assistant Dean is unavailable.
  • Create resources and guides related to career and professional development topics for students and alumni.
  • Attend professional development and other conferences on behalf of office and travel as needed.
  • Additional responsibilities as directed by the Assistant Dean of Career Development and Employer Outreach.

Supervises: 
May supervise office staff, work-study students, and interns.

Position Specifications & Requirements:

Experience:
Experience working as an attorney and knowledge of the legal employment market required.  Career services or professional development experience preferred with demonstrated success cultivating collaborative relationships with students, faculty, staff, and professional colleagues.

Education:
Bachelor’s Degree and Juris Doctor Required.

Knowledge, Skills and Personal Qualifications:

  • Prior law school career counseling experience strongly preferred.
  • One to three years of experience in an attorney or juris doctor preferred position required.
  • Ability to work collaboratively as a team member and in a professional manner.
  • Demonstrated interest and experience in counseling or professional development. 
  • Strong interpersonal skills with ability to relate to diverse constituencies and manage conflict.
  • Excellent written and oral communication skills. 
  • An orientation for detail, and excellent organization and time management skills.
  • Ability to organize workflow, coordinate activities and manage multiple priorities.
  • Availability to work evening and/or weekend hours as required.

Application:
Please send resume, cover letter, and salary requirements to Susie Dickman, Associate Director for Career Development and Employer Outreach, at whittierjobs@whittier.edu

Whittier Law School is an Equal Opportunity Employer and does not discriminate against employees or applicants on the basis of race, color, religion, ancestry, national origin, age, gender, marital status, pregnancy, sexual orientation, mental or physical disability, medical condition, citizenship, or any other characteristic protected by State or Federal Law.


ASSOCIATE DIRECTOR OF COMMUNICATIONS

The Office of Communications at Whittier College seeks an Associate Director of Communications. The Associate Director of Communications (ADC) will assist in the development and execution of a broad-based communications strategy that raises targeted, positive institutional visibility, both nationally and regionally. Among the ADC’s prime responsibilities will be: to proactively develop and execute media pitches that highlight the educational mission of Whittier College; to ensure clear and consistent delivery of key messaging and brand awareness among all constituency groups (internal and external); and to identify and develop opportunities through multiple of forms media to support and enhance the programs and mission of Whittier College in general and the Office of Advancement in particular.

The ADC will serve as a primary communications writer, responsible for identifying and developing story concepts, interviewing subjects, and writing articles for print and web-based publications. The ADC will also serve as one of the College’s primary information officers, responding to a variety of public and media inquiries, developing and maintaining a local and regional media relations strategy for the College; cultivating relationships with key journalists and media outlets; and providing media training for administrators, faculty, and students. In addition, the Associate Director will provide editorial and design support for print and web-based campus publications. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
 
Reports To: Director of Communications
Location/Department: Whittier College (Main Campus)/Communications Office

Responsibilities:

Media Relations Program

  • The ADC proactively strategizes, plans, coordinates, and initiates media pitches and writes and disseminates press releases that highlight the College’s curricular and extracurricular programs, key constituencies, and major initiatives. The ADC also responds quickly and accurately to media needs.
  • Develops relationships with local, regional, and national media. Arranges campus tours with local media, as well editorial tours in other cities, and visits with national media as needed or is able to. Attends editorial meetings and interviews conducted by members of the media with the College president and/or other identified senior administrators. 

News Program

  • The ADC identifies stories, coordinates coverage, and drafts news pieces, briefs, and feature stories as the primary source of material for website, The Rock, and other publication as needed. 
  • Serve as the editor for campus online newsroom: Creates and drives editorial calendar for the news website. In conjunction with Associate Director of Digital Communications, regularly refreshes site home page with news items and upcoming events. Moreover, will develop news content policy for new website. 
  • In conjunction with Associate Director of Web Strategy and Multimedia and Associate Director of Digital Communications, will film or arrange to have a video recording taken of events and programs for use in promoting a positive image of the College via social media such as YouTube. Either shoots photographs or arranges to have photos taken for use in communications.

Publications

  • Will serve as associate editor for the biannual alumni magazine production.
  • Provide editorial and graphic support for various campus publications using a standard template system (InDesign). 

Crisis Communication Program

  • In conjunction with Director of Communications, will assist in the development of a comprehensive Media-Crisis Response Plan, which includes drafting media response guidelines for major scenarios, securing press location and logistics information, and drafting press release templates for use in a crisis situation.
  • Will issue internal and external communication updates in a timely manner via website and press releases, as well as the Blackboard Connect emergency notification system. 

Other

  • Co-supervise a team of student editorial interns that will assist with creation of content for the web, The Rock, and other digital and print publications.   
  • Manages tracking and benchmarking systems of media relations activities and maintains clip book of news articles mentioning Whittier College.
  • Provides support in the planning, staffing, and successful execution of key major special event, namely Whittier Weekend and Commencement.
  • Supervise communications work study students and interns.  

Position Specifications and Requirements:

Previous Experience: 3-5 years professional experience in journalism, public relations, or related field required, with demonstrated successful history of story pitching, media placement, and news and feature story development for a variety of audiences. Experience with web content development a must; basic competencies web content management systems (Drupal, Wordpress, etc.) preferred. Experience with graphic design programs, (InDesign, Photoshop, Illustrator, etc.) preferred. Experience in higher educational environment preferred.

Knowledge and Education:  Superb writing and communication skills, demonstrated initiative, strong interpersonal skills, sound judgment, and the ability to work independently as well as in a team. Strong knowledge of local, national, and international media, as well as standard journalistic practices; demonstrated, successful news placement. Established relationships with educational journalists preferred. Able to consistently produce quality work under deadlines, able to quickly and efficiently re-prioritize as needed, and able to manage the editorial development of various publications, including the web. Bachelor’s degree required; master’s degree in field related to position preferred.

Application Deadline: Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law.


ASSOCIATE DIRECTOR OF FOUNDATION AND GOVERNMENT RELATIONS

The Associate Director will work with the Director of Foundation & Government Relations to support and implement all aspects of Whittier College’s development program designed to secure funding from independent, private foundations and government agencies.  This person will write grant proposals, certain stewardship reports and letters; collaborate with faculty and administrative leadership to develop proposals; conduct research on prospects; prepare briefings and background materials; and assist in cultivating and maintaining relationships with donors, as well as in creating and overseeing systems and procedures for advancing Whittier’s development goals.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Regular Full time, 12 - Month 
Salary Range: Competitive and commensurate with experience.

Reports To: Director of Foundation & Government Relations
Location/Department: Whittier College (Main Campus)/Office of Development

Essential Functions:

Major emphasis on writing and communicating complex set of eclectic projects across all disciplines found in a liberal arts college.  Requires an understanding of the nature of foundation programs and the legal and financial obligations of grant stewardship. 

Major responsibilities include:

  • Write proposals, letters, memoranda, and reports.
  • Gather and disseminate information on funding opportunities to faculty and administrators
  • Collaborate with faculty and administrators in proposal development
  • Prepare briefing and background materials for the college’s leadership and to facilitate contacts with prospects and donors.
  • Work with faculty to conceptualize and prepare proposals matching college funding priorities with donor guidelines.
  • Track grant reporting dates; work with faculty and administrators to prepare stewardship reports.
  • Collaborate and cooperate with other members of Whittier’s development team to advance fundraising priorities and achieve goals of a comprehensive campaign.
  • Coordinate and lead campus site visits from foundations and government agencies
  • Assist with the maintenance of constituent database, including gift/grant stewardship records;
  • Oversee the maintenance of foundation files in orderly and timely fashion.
  • Create and monitor confidential records, including budget and expenditure records.
  • Proofread correspondence and publications.
  • Assist as needed in selection and supervision of student employees to provide research, clerical, and general support for Whittier’s Office of Development.
  • Respond to telephone, email, written, and personal inquiries about philanthropic support for Whittier College and opportunities to become involved with the college.
  • Perform related duties as assigned.

Qualifications:

A BA or BS degree required, advanced degree helpful; three to five years of relevant experience required.  Exceptional writing, communication, and organizational skills are essential.  Experience in grant proposal development is also essential. Experience in academic development, NGOs, nonprofit organizations, science, federal government, external relations is helpful.  Requires proficiency with the Internet and computer software, specifically Microsoft Office, and a willingness to acquire knowledge of Whittier’s donor database system.  Must have results-oriented managerial skills in combination with rigorous planning skills.  Must be a self-starter able to meet deadlines, work collaboratively and manage several projects at once. Requires good humor, flexibility, self-motivation, and hands-on approach to work. 

Required Knowledge, Skills and Abilities:

  1. Individual must possess knowledge, skills and ability to successfully perform the essential functions of the position, including ability to handle confidential information with complete discretion.
  2. Requires strong professional writing and editing skills. Must have strong verbal skills.
  3. Requires strong interpersonal skills and an ability to work professionally and effectively with administration, colleagues, members of the academic community, and development constituents.
  4. Requires understanding of the development process and the nature of foundation philanthropy.
  5. Requires collaborating effectively with others in overall structure of Whittier’s development office.
  6. Requires excellent organizational skills and an ability to work independently with minimal direction.
  7. Must have proficiency in use of Microsoft Office and Internet and a willingness to acquire knowledge of Whittier’s database system. 

Other:

  1. Position is exempt.
  2. Position reports to Director of Foundation & Government Relations.

Application Deadline: Until Filled
The position is based in Whittier, California. Applicants should send a letter of interest, resume, and three references to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources, P.O. Box 634, Whittier, CA 90608. AA/EOE. 

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


BUSINESS OFFICE CASHIER

The Business Office at Whittier College seeks a Cashier to maintain and balance the daily cash receipts. The Cashier is the front office contact person for customers visiting the Business Office Accounts Receivable Department. The cashier is responsible for assisting students with questions pertaining to their student tuition accounts.  The Cashier will also assist the college community with their general questions and performs general clerical office duties.

Hours: Monday – Friday, 8am-5pm

Reports To: Student Accounts Manager
Location/Department: Whittier College (Main Campus)/Business Office

Responsibilities:

  1. Opens and closes vault daily
  2. Set-up front counter and Cashier’s Drawer
  3. Maintain and balance daily Cash Receipts
  4. Prepares daily deposits to be picked by Loomis Co., Bank Transport Carrier.
  5. Orders petty cash from First Republic Bank.
  6. Balances & Close credit card terminal
  7. Maintains Petty Cash (disburse, reimburses, prepares Petty Cash Voucher Envelopes for posting of petty cash receipts to the GL
  8. Posts departmental charges and credits on student tuition accounts (i.e. parking citations, library charges, infirmary fees, dorm damages etc.)
  9. Orders office supplies
  10. Assist with telephone calls
  11. First point of contact with students and college community at the front counter with payments, tuition account inquiries, work-study and accounts receivable check pick-up, general questions.
  12. Assist with collection on “WC” current population for balances under $500.00 during Registration and Commencement periods.
  13. Oversees / posts Wire Transfers that come in for payments on student’s accounts.
  14. Log Cash Receipt Books issued to departments on campus
  15. Works with the Office of Student Finance when researching student’s financial aid questions.
  16. Researches questions for data entry person as they related to disputes
  17. Maintains Student Health Insurance Waiver Database, reconciles records and prepares payment for the insurance company.
  18. Assists with Business Office Projects (i.e. Informational Summer Packets, Student Billing Statements, and 1098T information verification.
  19. Prepares Verizon billing invoices.
  20. Prepares INMP billing invoices.
  21. Cross Train and perform general clerical office duties as required.

Requirements: Minimum of three years’ experience in cashiering and general clerical office duties

Knowledge and Skills: Associates Degree in accounting required.  Years of full time professional experience may be substituted for education on a 2:1 ration.

Application Deadline: Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


CAMPUS SAFETY LEAD DISPATCHER

Whittier College is seeking a qualified Campus Safety Lead Dispatcher. The Lead Dispatcher is responsible for answering incoming calls to the College Campus as well as the Department of Campus Safety. Dispatchers provide information to faculty, staff, and students on the telephone or when visiting the Department of Campus Safety. Dispatchers also monitor, and dispatch radio traffic to officers, student officers, facilities, and other departments on the College campus.

The Lead Dispatcher is a non-supervisory role, however as the lead dispatcher the incumbent will ensure that quality control, and compliance directives are met. Apart from the dispatcher role the lead acts as a liaison with a variety of on campus and off campus entities to ensure that all services are being met.  The Lead Dispatcher also administers training, ensures that dissemination of information is being properly and efficiently reaching all appropriate departments.

This position is considered a Campus Security Authority. 

Position Responsibilities:

  • Answers calls for assistance, contacts officers in the field.  Determines appropriate response in accordance with established procedures and assessment of the situation.
  • Monitors private E-911 cisco system,
  • Utilizes CAD system for report management
  • Dispatches back-up or follow-up services for assistance such as Whittier Police Department, Los Angeles County Fire Department or other agencies.
  • Access a variety of database and ensures that they are up to date.
  • Answer telephones and overflow calls from the automated attendant.  Transfer calls as requested.
  • Monitors and dispatches officers to Emergency Blue Light System (EBLS).
  • Utilizing CAD systems enters parking tickets, citation history, and vehicle registration into computer utilizing data entry skills.
  • Completes monthly and quarterly audit reports.
  • Perform clerical functions such as filing paperwork, light typing, and data entry.
  • Train and supervise student employees to serve as student dispatcher (as needed). 
  • Provides Sergeants with scheduling for all dispatchers.
  • Ensures that all dispatchers have completed yearly training.
  • Monitors and updates CAD systems, firmware and dissemination of updates to other dispatchers.
  • Ensures that dispatcher training is kept up to date, by conducting quarterly performance evaluations.
  • Customers service training for dispatcher/operators roles.
  • Other related duties as assigned.

Non-Essential Functions of the Job:

  • Creates operational plan to be reviewed by the Lieutenant and Commanders
  • Trains officers that are assigned to dispatch coverage. 
  • Assist officers during emergency situations and special events (e.g. commencement.)
  • Take incident report in the office as directed by the shift supervisor
  • Card Access Issuance (CAI)
  • Completes monthly duties and audit reports as directed by Command Staff

Requirements:

Previous Experience:  Minimum 6 months experience working in a busy office with multiple/concurrent duties.  Dispatcher training will be provided during the first year of employment.  Must possess excellent typing skills, acceptable computer knowledge and experience with database programs. Prefer candidate with some CAD systems and databases.

Knowledge and Education:  High school graduate or equivalent required, some college preferred.

Machines, Tools, Equipment, Electronic Devices and Software: Knowledge of personal computers, spreadsheet programs, word processing programs (Microsoft Office.)  Able to use telephone, copy machine, fax machine and other typical office equipment.  Ability to type a minimum of 30 WPM.

License(s) and Certificate(s): Any certificates for related experience/training a plus.

Application Deadline: Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


CAMPUS SAFETY ON-CALL DISPATCHER

Whittier College is seeking a qualified Campus Safety On-Call dispatcher. The position of On-Call dispatcher is responsible for answering incoming calls to the College Campus as well as the Department of Campus Safety. They provide information to faculty, staff, and students on the telephone or when visiting the Department of Campus Safety. They also monitor, and dispatch radio traffic to officers, student officers, facilities, and other departments on the College campus. On-call dispatches enter data into the departments CAD system for both radio traffic and incident management, additionally dispatchers coordinate with outside agencies utilizing both radios and phone. This position is as needed per the requirements of the College campus. 

This position is considered a Campus Security Authority. 

Position Responsibilities:

  • Provides dispatching services to Campus Safety Department.  Answers calls for assistance, contacts officers in the field. 
  • Determines appropriate response in accordance with established procedures and assessment of the situation.
  • Utilizes CAD system for report management
  • May contact back-up or follow-up services for assistance such as Whittier Police Department, Los Angeles Fire Department or other agencies.
  • Maintains department logs using PC.  Log must be accurate and maintained on a timely basis.
  • Answer telephone for campus and overflow calls from the automated attendant.  Transfer calls as requested.
  • Monitors and dispatchers officers to Emergency Blue Light System (EBLS)
  • Utilizing CAD systems enter parking tickets, citation history, and vehicle registration into computer using data entry skills.
  • Perform clerical functions such as filing paperwork, light typing.
  • Train and supervise student employees to serve as student dispatcher. 
  • Other related duties as assigned.

Non-Essential Functions of the Job: 

  • Assist officers during emergency situations and special events (e.g. commencement.)
  • Take incident report in the office as directed by the shift supervisor
  • Card Access Issuance (CAI)
  • Completes monthly duties and audit reports as directed by Command Staff

Requirements:

Previous Experience:  Minimum 6 months experience working in a busy office with multiple/concurrent duties.  Prior security experience preferred.  Dispatcher training will be provided during the first year of employment.  Good typing skills, general computer knowledge and experience with database programs.

Knowledge and Education:  High school graduate or equivalent required, some college preferred. 

Machines, Tools, Equipment, Electronic Devices and Software: Knowledge of personal computers, spreadsheet programs, word processing programs (Microsoft Office.)  Able to use telephone, copy machine, fax machine and other typical office equipment.  Ability to type a minimum of 30 WPM.

License(s) and Certificate(s): Any certificates for related experience/training a plus.

Physical Activity/Effort: Sitting for prolonged periods of time.

Application Deadline: Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


CAMPUS SAFETY ON-CALL OFFICER

Whittier College is seeking a qualified Campus Safety On-Call Officer. The On-Call Officer monitors and provides protection and security for the buildings and premises for students, faculty, staff and visitors during assigned shift.  On-call employees utilized mostly to cover other staff members when needed and have shifting hours.  May be required to work overtime, weekends and holidays.

This position is considered a Campus Security Authority. 

Position Responsibilities:

  • Respond to emergency situations such as accidents, injuries, crimes in progress and safety hazards.  Provides assistance, summons proper authorities and polices to maintain order, safety and to protect life and property.
  • Ensure proper and appropriate safety methods and procedures are followed.  Prepare report(s) as required.
  • Inspect buildings and grounds to watch for and guard against fire, theft, illegal entry, infraction of safety regulations and other irregularities.
  • Admit authorized persons, check to see that company articles are not removed from property without proper approval.
  • Make periodic tours through buildings and grounds, examine doors, windows and gates to ensure they are properly secured.
  • Cooperate with local law enforcement agencies on investigations or irregularities connected with campus security.
  • Provide information and directions to campus visitors.
  • Represent the College as appropriate in community relationships, and with government agencies, professional associations and similar groups.
  • Other related duties as assigned. 

Non-Essential Functions of the Job:

  • Act as dispatcher; answer phones, field calls and dispatch fellow officers.

Requirements:

Previous Experience:  High School diploma. Minimum one year prior experience in security or police work required. Experience working in campus safety/security/law enforcement in a College or University environment. Reserve police academy or equivalent (300 hours training) must be completed within one year from date of hire.

Certification: PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment. Valid California driver’s license.

Knowledge and Education:  High school graduate or equivalent required. Reserve police academy or equivalent (300 hours training) must be completed within one year from date of hire.

Physical Activity/Effort: Prolonged and extensive standing, walking, sitting.  May be out in the field for several hours at a time; may be required to run or chase, crawl, climb, or use force.  Incumbent should be in good physical shape.  

Application Deadline: Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


CAMPUS SAFETY SERGEANT

Whittier College is seeking a qualified Campus Safety Sergeant. The Sergeant monitors and provides protection and security for the buildings and premises for students, faculty, staff and visitors during assigned shift. Monitor, supervise, train and evaluate other shift personnel (officers, dispatchers and students).

This position is considered a Campus Security Authority.

Position Responsibilities:

  • Respond to emergency situations such as accidents, injuries, crimes in progress and safety hazards.
  • Provides assistance, summons proper authorities and polices to maintain order, safety and to protect life and property.
  • Ensure proper and appropriate safety methods and procedures are followed. Prepare report(s) as required.
  • Inspect buildings and grounds to watch for and guard against fire, theft, illegal entry, infraction of safety regulations and other irregularities.
  • Admit authorized persons, check to see that company articles are not removed from property without proper approval.
  • Make periodic tours through buildings and grounds; examine doors, windows and gates to ensure they are properly secured.
  • Cooperate with local law enforcement agencies on investigations or irregularities connected with campus security.
  • Provide information and directions to campus visitors.
  • Represent the College as appropriate in community relationships, and with government agencies, professional associations and similar groups.
  • Train new employees (officers and dispatchers).
  • Evaluate shift personnel, give constructive criticism, reprimand when necessary.
  • Acting liaison between shift personnel and department heads.
  • Other related duties as assigned.

Non-Essential Functions of the Job:

  • Act as dispatcher; answer phones, field calls and dispatch fellow officers.

Requirements:

Previous Experience: High School diploma. Minimum one year prior experience in security or police work required. Experience working in campus safety/security/law enforcement in a College or University environment. Reserve police academy or equivalent (300 hours training) must be completed within one year from date of hire.

Certification: PC 832, Guard card, CPR, First Aid, and AED must be in possession at time of hire. Tear gas and collapsible baton certification required within first month of employment. Valid California driver’s license.

Knowledge and Education: High school graduate or equivalent required. Reserve police academy or equivalent (300 hours training) must be completed within one year from date of hire.

Machines, Tools, Equipment, Electronic Devices and Software: Able to operate a personal computer, light typing; telephone, police radio, copy machine, fax machine, and other equipment related to the position.

Physical Activity/Effort: Prolonged and extensive standing, walking, sitting. May be out in the field for several hours at a time; may be required to run or chase, crawl, climb, or use force. Incumbent should be in good physical shape.

Application Deadline: Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


CONTROLLER AND DIRECTOR OF BUSINESS SERVICES

The Office of Business Services at Whittier College seeks a Controller and Director of Business Services. The Controller and Director of Business Services safeguards assets and assures accurate and timely recording and reporting of financial transactions by establishing and directing a system of accounting activities, policies, procedures, and controls.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: Salary will commensurate with experience, skills, and knowledge.

Reports To: Vice President of Finance and Administration
Location/Department: Whittier College (Main Campus)/Business Services

Responsibilities:
The specific responsibilities for this role fall into the following primary areas:

Management

  1. Establish and maintain a documented system of accounting policies and procedures that best accomplish and are aligned with the institution’s mission, goals, and objectives.
  2. Direct the operations of accounting, payroll, accounts receivable, cash receipts and disbursements, and endowment administration, including the design of an organizational structure adequate for achieving the departments’ and institution’s goals and objectives (includes hiring, training and development of staff).
  3. Direct the operations of other work units as assigned.
  4. Provide direction and leadership in the management of the institution’s accounting practices.
  5. Manage and maintain relationships with service providers, such as commercial banks and independent auditors, to maximize value.
  6. Participate in the annual budget process and direct associated activities in areas of responsibility.

 Transactions

  1. Maintain the general ledger and chart of accounts appropriate for the institution’s mission, size, and reporting requirements.
  2. Process transactions in accordance with Generally Accepted Accounting Standards.
  3. Ensure that valid employees and vendors are paid accurately and in a timely manner.
  4. Ensure that accounts receivable are collected promptly and within established credit policies.
  5. Ensure that all accounts supporting the statement of financial position are reconciled and reviewed on a regular basis and are used appropriately for their intended purpose.
  6. Ensure that debt payments are made on a timely basis.
  7. Ensure endowments are administered in accordance with donor restrictions, industry accounting standards and UPMIFA, and that the spending policy approved by the Board of Trustees is accurately applied.
  8. Ensure that expenditures for fixed assets are capitalized in accordance with established policy.
  9. Ensure that donor restrictions, if any, are accurately applied in the classification equity.
  10. Administer the approved budgets for operating divisions and units including input to the general ledger information system, monitoring and ensuring compliance, preparing forecasts and other related reports.
  11. Maintain a schedule of discrete accounting periods and ensure adherence to deadlines.
  12. Maintain a system of internal controls over accounting transactions.

Reporting

  1. Issue accurate, timely, and complete interim and annual financial statements that comply with industry accounting and reporting standards and best practices.
  2. Issue management reports on a regular basis that provide timely actual results in comparison with budget.
  3. Calculate variances from budget no less than quarterly and report to appropriate managers.
  4. Prepare management forecasts in comparison to organization budget no less than quarterly.
  5. Perform financial analysis as assigned.
  6. Maintain a system of internal controls over financial reporting.

Compliance

  1. Coordinate the annual financial audits from preparation through completion of the annual financial reports in accordance with established deadlines.
  2. Coordinate and facilitate regulatory audits as necessary such as State Board of Equalization, worker’s compensation insurer, etc.
  3. Comply with local, state, and federal government reporting requirements and tax filings in areas of responsibility.

Communication

  1. Write effective and professional communications in a broad range of applications including annual and interim financial reports, Board of Trustees materials, Whittier campus and Law School employees and departments.

Other

  1. Participate in appropriate industry programs to maintain skills and stay current on best practices.
  2. Participate in appropriate industry list-serves.
  3. Other duties as assigned.

Non-essential Functions of the Job: 

  1. Participate in vendor surveys.

Position Specifications and Requirements:

Previous Experience: 7 or more years in a similar level management role

Knowledge and Education: Bachelor’s degree in accounting or closely related, CPA desired

Application Deadline: Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


DIRECTOR OF EXTERNSHIPS
(Whittier Law School Campus- Costa Mesa, CA)

Whittier Law School seeks a motivated Externship Director with a passion for teaching, employer outreach, and counseling students. The Director administers the Law School’s growing and robust Externship Program, which places students in a variety of practice settings in both the private and public sectors to gain real world practice experience. The Director also manages the advising and enrolling of students in externships, evaluating and generating placements, establishing learning goals, and monitoring compliance and quality. 

Hours: 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $60,000- $75,000; Salary will commensurate with experience

Reports To: Assistant Dean of Career and Professional Development
Location/Department: Whittier Law School (Costa Mesa Campus)/Bar Preparation and Academic Support

Responsibilities:
The Director has duties that include but are not limited to:

Advising and Enrolling

  1. Advises students on the Externship Program and requirements, and the benefits of hands-on work experience during law school.
  2. Assists in enrolling students in the Externship Program.
  3. Resolves problem placements or student performance failures.
  4. Reviews students’ application materials.

Employer Outreach

  1. Continues to grow existing externship opportunities for our student by reaching out to prospective mentor employers.
  2. Visits and maintains regular contact with existing placement workplaces to assure quality and compliance with ABA and Whittier Law School standards.

Instruction Evaluation/Supervision 

  1. Teaches Learning from Practice course which is taken in conjunction with a field placement.
  2. Develops course syllabus, content, and materials that are in compliance with ABA standards.
  3. Ensures appropriate evaluation of externship experiences and course component and makes recommendations for continuation.
  4. Monitors students’ experience during the semester or summer.
  5. Recommends proposals for other experiential offerings based on successful externship experiences.
  6. Reviews and evaluates student work assignments.

Compliance and Quality

  1. Monitors compliance with ABA standards.
  2. Creates proposals to faculty if changes are needed in the program to accomplish compliance with ABA standards.
  3. Drafts year-end report on Externship Program.
  4. Works with clinic and practicum course professors to ensure that all experiential offerings are excellent and work together seamlessly. 
  5. Interacts on the regional and national level with other externship programs.
  6. Establishes and monitors best practices for Externship Program.
  7. Oversees distribution and collection of written understanding among student, Externship Director, and work supervisor. 

Other

  1. Works with the Office of Career and Professional Development to develop new placements.
  2. Oversees work of Externship Coordinator.
  3. Collaborates with Externship Coordinator and the Office of Career and Professional Development to market the Externship Program to students and employers.
  4. Other duties, as assigned by the Assistant Dean of Career and Professional Development, including some career counseling functions.

Non-Essential Functions of the Job: 

  1. None identified at this time.

Position Specifications and Requirements:

  • Bachelor’s Degree and Juris Doctor from an ABA accredited law school.
  • Admission to the California Bar.
  • 3-5 years of experience as a practicing lawyer or the equivalent experience in the legal field.
  • Strong interpersonal skills with ability to relate to diverse constituencies.
  • Strong written and oral communication skills.
  • Strong leadership skills.
  • Detail-oriented with excellent organization and time management skills.
  • Ability to organize workflow, coordinate activities, and manage multiple priorities.
  • Ability to work collaboratively as member of a team and in a professional manner.
  • Highly motivated and solution-oriented.
  • High degree of integrity, ethics, and dedication to the mission of Whittier Law School and Whittier College.
  • Project management experience.

Preferred Qualification:

  • Experience teaching law students writing and other practical legal skills.

Application Deadline: Until Filled
The position is based in Costa Mesa, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier Law School is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


DIRECTOR OF STUDENT AND ALUMNI RELATIONS
(Whittier Law School Campus- Costa Mesa, CA)

Whittier Law School seeks a motivated Director of Student and Alumni Relations with the requisite background and skill set to assist with the planning of events and programs to foster effective engagement between the Law School, its students and alumni. Under the general direction of the Associate Dean for Student and Alumni Engagement, the Director creates activities that support student and alumni professional and leadership development and helps to counsel and advise students.  The Director is also responsible to assist with all fundraising related activities and visits. The ideal candidate will have strong written and oral communication skills, ability to establish and maintain effective and professional working relationships with students and alumni, and experience with the coordination of activities.

RESPONSIBILITIES AND DUTIES: 

  1. Address and respond to student and alumni inquiries and concerns.
  2. Disseminate important communication to students and alumni via various methods such as electronic newsletters, social media, events calendar, and email.
  3. Serve as the law school liaison to the Whittier Law School Alumni Association and attend regular Alumni Association meetings and organize events and programs in conjunction with the Alumni Association. 
  4. Assist with non-academic counseling and academic advisement.
  5. Assist with coordinating student events that include orientation, bar swearing in ceremonies, honors banquet, commencement, and many other student-related professional and social events that will often require interaction with the Career and Professional Development Office.
  6. Work with Student Bar Association and other student organizations to ensure student organizations have successful events and follow the law school’s event policies. 
  7. Assist with coordinating alumni events that include monthly alumni meetings, annual awards and reunion receptions, regional receptions, swearing in ceremonies, alumni/student events such as mixers, CLE luncheons and other alumni related professional development and social activities that will often require interaction with the Career and Professional Development Office.
  8. Maintain clear and accurate data for student and alumni records.
  9. Assist with all fundraising related activities that include creative outreach, prospect research and preliminary visits.
  10. Maintain accurate records and data on alumni giving and participation, coordinate thank-you campaigns, proper gift documentation and the delivery of tax information.
  11. Assist the Dean to develop and implement strategies for advancing fundraising activities at the law school.

SUPERVISES: May supervise Assistant Director or similar position, office staff, work-study students and interns.

EXPERIENCE: Bachelor’s degree and a minimum of three years successful experience in either student services or professional fundraising or closely related field required. Experience in higher education or legal education preferred with demonstrated success utilizing contemporary methods of communication including electronic, written and verbal. A Juris Doctorate degree is not required but is strongly preferred.

EDUCATIONAL BACKGROUND: Bachelor’s Degree Required. 

APPLICATION: Please send resume, cover letter, and salary requirements to Kimberley Harvey, Executive Assistant to the Dean, at kharvey@law.whittier.edu

Whittier Law School is an Equal Opportunity Employer and does not discriminate against employees or applicants on the basis of race, color, religion, ancestry, national origin, age, gender, marital status, pregnancy, sexual orientation, mental or physical disability, medical condition, citizenship, or any other characteristic protected by State or Federal Law.


MEDICAL DIRECTOR

The Student Health & Wellness Center at Whittier College seeks a Medical Director. The Medical Director will provide supervision including off-site telephonic coverage for NP and/or PA’s and co-sign their electronic records as listed in the standardized procedures. The director will serve as a liaison and provide cross-campus collaboration, particularly with the Counseling Center, Disability Services, Athletic Department, Student Life Office, Residence Life Office and the Student Life Crisis Management Team and Wellness Coalition. 

Reports To: Director of Student Health & Wellness Center
Location/Department: Whittier College (Main Campus)/Student Health & Wellness Center

Responsibilities:

  • Serves as consultant for the oversight of the clinic function and supervising physician to Nurse Practitioners and/or Physician Assistants.
  • Responds to all medical calls made by the NP and/or PA in a timely fashion.

Position Specifications and Requirements:

Previous Experience

  • Three years of experience in the practice of ambulatory primary care medicine
  • One year of experience in a college or university health clinic or center
  • One year experience in the use of electronic medical records.
  • One year of experience supervising NP’s and/or PA’s.

Education                                                                                                                      

  • Medical Professional Degree (MD or DO) in the state of California and Board eligible or Board certified in a primary care specialty
  • A Medical Board Licensure as a Family Practice or Internal Medicine Physician
  • Expert communication, listening and “people skills” especially with young adults/adolescents and health care providers.
  • Provide off-site supervision to NP’s and/or PA’s.
  • If this position is Security Sensitive or if you are subject to a criminal background investigation based on college policy, employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources

Application Deadline: Until Filled
The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


THEATRE TECHNICAL PRODUCTION ON-CALL POOL

Whittier College seeks professionals for their Theatre Technical Production On-call pool.  The candidate will provide technical direction, lighting design and supervision for Shannon Center performances and college-related events on an on-call basis when the need arises. 

Hours: Varies 
Exempt Status: Non-exempt
Full Time/Part Time status: On-call (as needed basis)
Salary Range: $20.00 per hour. Minimum call will be 4 hours.

Reports To: Theatre Manager
Location/Department: Whittier College (Main Campus)/ Shannon Center for Performing Arts

Position Duties and Responsibilities:

Essential Functions of the Job:

  1. Rigorously maintain a safe working environment and safe working practices as part of providing technical support for the Shannon Center.
  2. Oversight of technical support operations, including: lighting, sound and staging load-in, setup and strike; maintenance of stage equipment; and ordering of expendable supplies.
  3. Serve as lead lighting designer/technician as necessary.
  4. Provide supervision of stage rigging for Shannon Center productions.
  5.  Instruct and supervise a part-time, paid student technical staff and also theatre technology laboratory students.
  6.  Supervise student crews as needed during technical rehearsals and performances, as well as additionally assigned work calls.
  7.  Serve as chief technical liaison if Theatre Technical Director is not on site, cooperating with the performing arts center’s Theatre Manager, Theatre Operations Assistant, and the Theatre Departments Technical Director and Resident Designer, as well as maintaining a high level of professionalism as the contact person for visiting artists and technical personnel.  

Non-Essential Functions of the Job: 

  1. None identified at this time.

Position Specifications and Requirements:

Previous Experience: Minimum two years relevant full time experience working in a theatre or play house.

Knowledge and Education: The position requires a minimum of a B.A. or B.F.A in theatre with a strong lighting, rigging, and technology emphasis, or the equivalent in work experience and training.  Additional graduate training and experience in lighting technology, technical direction, stage rigging, and supervision of theatre students and student employees is preferred. Certification in stage rigging is a plus, as is experience in live sound reinforcement.  

Application Deadline: Until Filled
The position is based in Whittier, California. To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


POOL OF ELIGIBLE TEMPORARY STAFF (P.O.E.T.S.)

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.

 

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