Administrative & Support Staff Opportunities

 

Whittier College is an independent, four-year liberal arts college distinguished by its small size (1600 undergraduates) and a nationally-recognized liberal arts program. Whittier College has a history of strong and innovative interdisciplinary programs and a diverse student body. The College is ideally situated in the scenic hills eighteen miles east of downtown Los Angeles and is an AA/EOE employer.


ACADEMIC SUPPORT COORDINATOR

The Center for Advising and Academic Success (CAAS) at Whittier College seeks an Academic Support Coordinator.

Hours: Monday – Friday, 32 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full time-10 month
Salary Range: $15.00 per hour- Salary will commensurate with experience, skills, and knowledge.

Reports To: Director of CAAS
Location/Department: Whittier College (Main Campus)/Center for Advising and Academic Success

Responsibilities:

  • Coordinate, develop, and conduct academic success workshops during fall and spring semesters. Including, but not limited to identifying topics, reservation logistics, marketing, outreach to campus community, and partnering with faculty, staff and students.
  • Provide academic counseling for students on academic Probation, Warning, PEAP, and mid-semester warnings; document and track progress.
  • Advise undergraduate students on academic policies, liberal education requirements, and major exploration.
  • Assist the Assistant Directors with providing support services for the Provisional Student Program and Student Athlete Academic Support Program participants.
  • Serve as a co-instructor for the college skills development course INTD 70: First Year Seminar-Provisional students and/or Student Athletes, and INTD 35 Peer Mentoring course.
  • Assist CAAS professional staff with coordinating Exploring Majors Event for First Year students.
  • Assist with researching and developing programing focused on improving student retention and graduation rates.
  • Evaluate and assess the effectiveness of academic workshops; produce semester assessment reports.
  • Assist with supervision of CAAS student employees and provide guidance to student workshop presenters.

Position Specifications and Requirements:
Bachelor’s degree required, currently enrolled in a Master’s degree program in education, psychology, counseling, or related field, or equivalent experience.  Strong written and verbal communication skills required. Qualified candidates should have experience working with student athletes in academic support environments, programming events, and counseling/advising techniques. Current or former student athletes experience is preferred. Candidates will also have insight into the needs of first-generation and/or underrepresented college students, and a commitment to the ideals of a liberal arts education.

Application Deadline:                   April 22, 2016
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


ADVISOR FOR HEALTH & SCIENCE PROFESSIONS

About Whittier College and the Position

Whittier College invites applications for the position of Advisor for Health & Science Professions. Whittier is a vibrant, diverse four-year college distinguished by its small size and a nationally-recognized liberal arts program. The College has a history of strong and innovative interdisciplinary programs and experiential learning, service, and leadership. Located in the heart of Southern California between Los Angeles and Orange County, Whittier College is one of the most diverse liberal arts colleges in the country, serving students not only of different ethnic and geographic heritage, but also of a wide range of socioeconomic backgrounds.

Reporting to the Title V Project Director, the Advisor for Health & Science Professions is responsible for coordinating a comprehensive program of advising and academic support services, including placement in research experiences and internships, for undergraduate students pursuing degrees in science and health-related disciplines. In cooperation with faculty advisors, the Center for Academic Advising and Success, and the Center for Career and Professional Development, the Advisor for Health and Science Professions will contribute to improving the retention and success of health and science undergraduates The successful candidate will have expertise in science and/or a  pre-health field, experience developing collaborative relationships with faculty, staff, and research and internship partners, and knowledge of student retention practices. The Advisor for Health & Science Professions is a five-year contractual position, contingent upon the annual renewal of Title V federal funding and satisfactory performance.

Position Status: Full-time, 11/12 month schedule
Salary: $45,000

Essential Job Functions:

  • In coordination with science and pre-health faculty advisors, provide individualized and group advising to students interested/majoring in science and pre-health areas on academic policies, exploring majors, creating educational plans, career clarification, internships, research fellowships, alumni relations, and the graduate and professional school application process
  • Collaborate with faculty to promote cooperative relationships and to seek experiential learning opportunities that align with the academic goals of science and pre-health majors
  • Prepare undergraduates to pursue research experiences and fellowships, job shadowing and internships, and graduate school admissions including the identification of appropriate opportunities, resume and personal statement preparation, and effective interview skills
  • Foster and maintain relationships with a wide range of corporate, government, and non-profit organizations, alumni, students, parents, and faculty to create science and pre-health internship partnerships
  • Maintain relationships with professional science and pre-health organizations that provide networking and marketing opportunities with potential employers
  • Collect data on student appointments, employer contacts, and presentations for analysis, evaluation, and program improvement; track and maintain accurate records on the number of students engaging in internships
  • Establish and maintain positive relationships with internal contacts such as Alumni Relations, Disabilities Services, CAAS, Athletics Dept., etc. while promoting research, job shadowing, and internship opportunities for science and pre-health students
  • Serve as a campus expert and resource to students, faculty, and staff on science and health professions programs; Facilitate development of knowledge among other offices and academic departments regarding pre-health topics; Act as the College’s science and pre-health professions representative at admissions, orientations, and fellowship events
  • Other duties as assigned

Qualifications and Experience: 

  • Master’s degree in science or health-related discipline required with a minimum of 3 years of relevant science or pre-health professions advising experience preferred
  • Demonstrated experience in establishing new partnerships with external organizations
  • Insight into the needs of first-generation and/or underrepresented college students
  • Facility with relationship building, the development of others, and the ability to function competently and collaboratively within a team environment
  • Effective organizational and written and verbal communication skills
  • Superior interpersonal skills and proven ability to work well with diverse students, faculty, and organization/company site staff alike
  • Understanding of and commitment to the application of employer relations, college recruiting, and the professional development of today’s college students in a liberal arts environment preferred
  • A commitment to the educational goals of experiential learning
  • Willingness to work evenings and weekends as the job may require

Combined professional experience/education may substitute for minimum education.

Application Procedure and Timeline

Please submit a cover letter, résumé or CV, salary history, and contact information for three professional references to: lgalicia@whittier.edu. Please place “Title V Advisor” in the subject line of the email or mail documents to Whittier College, Attn: Lisa Galicia, Associate Director of Foundation & Government Relations, 13406 E Philadelphia Street Whittier, CA 90608. Review of applications will begin immediately, and the application period will remain open until the position is filled. An offer of employment is contingent upon the successful completion of an extensive background check.

Target start date: April 01, 2016


ASSISTANT DIRECTOR OF ALUMNI PROGRAMS & GIVING

The Advancement Office at Whittier College seeks an Assistant Director of Alumni Programs & Giving works to grow alumni affinity for the College, with the ultimate objective of increasing overall alumni giving rates. To accomplish this, the Assistant Director collaborates closely with the Director of Annual Giving and other annual giving staff to identify and target priority constituent groups, maximize giving opportunities at events, and recruit effective volunteers. 

Hours: Monday – Friday, 8am-5pm
Exempt Status: Exempt
Full Time/Part Time status: Full Time
Salary Range: $40,000-$50,000 annually
Reports To: Director of Annual Giving
Location/Department: Whittier College (Main Campus)/Advancement

Responsibilities:

1. Target strategic affinity and/or regional alumni groups

  • Work with Director of Annual Giving to identify target groups on an annual basis.
  • Develop strategies and programming for engaging these groups and growing giving rates.
  • Assist with production of an annual alumni homecoming weekend (“Whittier Weekend”) that appeals to a broad range of the College’s alumni.
  • Work with Annual Giving team to identify opportunities to leverage large events to increase giving rates.
  • Develop other programming and campaigns as appropriate. 

2. Develop effective volunteers

  • Contribute to an increase in alumni participation rates at the College by identifying and recruiting effective and enthusiastic volunteers
  • Effectively articulate the case for support so that volunteers "buy in" to the vision, mission, and goals of the College.
  • Find appropriate opportunities to engage volunteers with the life of the College.

3. Formulate strategies and tactics, as well as produce content for Alumni Association social media channels

  • Craft effective messages and giving campaigns on social media to increase awareness of alumni news and available programming with the ultimate goal of growing alumni affinity for the College and increasing their giving rates.
  • Collaborate with Communications on best practices and overall goals and strategy

4. Provide administrative support as needed to Alumni Relations and Giving team

  • Oversee payment of departmental invoices, as well as budgets for alumni relations and annual giving
  • Supervise student employees
  • Assist with mailing projects

Requirements:

  • A Bachelor’s degree is required
  • The candidate will have three years of event planning, sales, marketing, business development, and/or nonprofit development experience. Experience in higher education will be considered a plus factor.
  • Must be a highly energetic professional with a track record of quantifiable success in a goal-oriented setting.
  • Must be flexible and able to thrive in a quickly moving work environment

Knowledge and Skills:

  • Strong verbal and written communication skills
  • Ability to think strategically and align programming with objectives
  • Works collaboratively and enjoys being part of a winning team
  • High developed sense of quality and production value with events and programming

Application Deadline:   Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


ASSISTANT DIRECTOR OF DEVELOPMENT

The Office of Advancement at Whittier College seeks an Assistant Director of Development. The Assistant Director of Development at Whittier College works closely with a key group of alumni, parents, and other friends who have the potential to become future major donors and volunteer leaders. With a focus on securing gifts in the $1,000 - $3,000 range, this role is critical to the ongoing development of the College’s donor/sales pipeline. The new Assistant Director will, ultimately, have the potential to generate transformational change, benefiting Whittier’s students and faculty, and the broader College Community, for generations to come.

As an outward-facing representative for Whittier College, the Assistant Director will plan and execute effective fundraising strategies to secure charitable gifts, with a strong focus on annual fund solicitations. Most of this work will involve building relationships via face-to-face meetings with potential donors. As such, the Assistant Director must be a natural connector, storyteller, and closer. He or she also needs to be results-oriented, with an ability to set goals and evaluate progress. Finally, the Assistant Director must be a team player who is willing to learn and engage in a “team sales” process, as well as work collaboratively with other stakeholders across campus. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $45, 000- $55,000 Annual- Salary will commensurate with experience, skills, and knowledge.

Reports To: Sr. Director of Development & Alumni Programs
Location/Department: Whittier College (Main Campus)/Advancement Office

Responsibilities:
The specific responsibilities for this role fall into three primary areas:

1. Driver of fundraising pipeline and results – truly owning goals from start to finish, from strategy development to successful execution.

  • Formulate effective goals, strategies, and activities for securing $1,000 - $3,000 gifts to the College, with a focus on the annual fund.
  • Adopt a metrics-driven approach to interpersonal fundraising and meet regularly with supervisor to review plans (revising as needed) and outcomes.
  • Participate in regular “sales team” meetings to share best practices and ensure accountability and progress toward fundraising goals.
  • Must be able to travel around the region and to other areas of the country, as well as work selected nights and weekends for College events as necessary.
  • Recommend and assist with Advancement programming and travel involving the president, vice president for advancement, other senior administrators, and leadership volunteers.

2. Owner of a fundraising portfolio – responsible for personally engaging 175-225 relationships, at all stages of the fundraising cycle, for the purpose of meeting goals.

  • Plan and strategize around prospect predisposition and meetings, including engaging other members of the College’s leadership as needed.
  • Conduct aggressive outreach to secure a high volume of 12 personal meetings per month with current and new prospects in order to maintain and grow portfolio of $1,000 - $3,000 donors. 
  • Effectively articulate the case for support so that individuals "buy in" to the vision, mission, and goals of the College.
  • Manage follow-up and stewardship activities for assigned prospects, coordinating with other team members as needed.

3. Collaborator across the organization – engaging in fundraising as a “team sport” and working effectively with faculty, staff colleagues, senior administrators, and volunteers.

  • Collaborate extensively with the Director of Annual Giving, annual giving staff, and alumni programs and giving staff to develop collaborative strategies aimed at growing the annual fund.
  • Effectively engage members of the Whittier College faculty and administration, as well as volunteer leaders in the fundraising process.
  • Work effectively with other coworkers to promote and maintain a positive work environment.  

Position Specifications and Requirements:
Previous Experience: 

  • The candidate will have two years of sales, marketing, business development, and/or nonprofit development experience. Experience in higher education will be considered a plus factor.
  • Must be a highly energetic professional with a track record of quantifiable success in a goal-oriented setting.

Education: 

  • A Bachelor’s degree is required


Application Deadline:                   Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


ASSOCIATE DEAN FOR STUDENT SUPPORT SERVICES

The Office Student Life seeks an Associate Director for Student Support Services. The Associate Dean of Students works closely with the Vice President Dean of Students in providing leadership and support to the Student Life team. The ADSS serves as the senior student affairs officer in the absence of the Vice President Dean of Students and is part of the 24 hour emergency on-call rotation to emergency incidents. The incumbent will be expected to engage all students in helping strengthen a diverse and inclusive environment and serve as an advocate, resource, and proactive catalyst to advance the College’s mission in the areas of student support.

She or he provides strategic planning and implementation of programs and services and is responsible for delivering services to students that promote their academic and personal development. These services include providing administrative direction and intervention for crisis and non-crisis situations, managing student conduct issues, investigating and fact finding into various student related incidences, administering the Student Code of Conduct, leads the Poet Early Alert Program (PEAP), and working with staff and faculty to resolve student problems. The ADDS directly supervises the work of Residence Life, consisting of three Assistant Directors, Housing Services Coordinator. In addition, as appropriate to experience, the incumbent will directly supervise the Director of the Student Counseling Center and the Director of Health Services. 

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: full time
Salary Range: Salary will commensurate with experience, skills, and knowledge. 
Reports To: Vice President Dean of Students
Location/Department: Whittier College (Main Campus)/Student Life Office

Responsibilities:

1. Strategic Leadership

  • Provides direct leadership for all aspects of the residential life program, comprised of approximately 900 beds on and off campus; including residence hall renovations, hiring, supervision, programming, community development and overall administration of the program.
  • Oversees recruitment, selection, training, supervision and evaluation of Director of the Student Counseling Center, Director of Student Health Center, Residential Life staff, including approximately 30 resident assistants, 3 assistant directors, office manager, and student employees.
  • Provides leadership and direction for the Poet Early Alert Program (PEAP). This includes chairing a cross-campus committee. In addition work with faculty and staff to create a culture of care.
  • Responsible for building community and providing developmental/educational programming by enhancing current efforts and coordinating new initiatives, including first-year programs, theme housing/halls and living-learning communities. Initiates collaborative learning opportunities with faculty and staff colleagues to ensure that departments learning objectives are achieved.
  • Utilizing historical residential life occupancy data, develops forecasting models that anticipate emerging trends and changes in student occupancy patterns such as attrition rates, retention, etc. Effectively articulate emerging needs to senior administration.  

2. Operational Leadership

  • Student Conduct - Responsible for responding to student conduct issues and a member of the on-call rotation that responds to critical incidents. Provides conduct responses to various violations of campus conduct policies, Title IX allegations, including but not limited to those incidents in residential areas. Maintains discipline database and oversees policy statements ensuring accuracy and compliance. Updates and maintains the Student Handbook.
  • Residence Life - Directly oversees the residential life budget and provides oversight to budgets associated with the Student Counseling Center and the Student Health Center. Develops multi-year occupancy and revenue projections for consideration by the College Budget Committee. Reconciles projections, housing occupancy, and revenue. Ensures that occupancy projections are met. Administers the overall furniture and equipment inventory for the department and oversee systematic repair and/or replacement of furniture. Ensures an effective key management system.
  • Housing - Oversees the housing selection process utilizing Moodle, accurate assignment communication to all residents, and billing for all residents. Oversees roommate matching and adjustment challenges when they arise. 
  • Communication - Communicates with residents and families regarding Student Code of Conduct and Residential Life policies and questions, important dates, identifying appropriate solutions when issues and complaints emerge. Communicates with residents regarding room changes or changes in roommates. In consultation with Student Life and Communications, develop brochures, web pages, social media outreach, video technology, and various other materials to inform residents about relevant policies, processes, and other timelines for the Residential Life program.
  • Policy development - Oversees the implementation of existing policies and develops effective policies and procedures to ensure a safe, healthy, and developmentally appropriate general campus and residential learning community (as needed).
  • Assessment-Articulates specific, measurable learning objectives for residential life program, develops appropriate learning strategies and utilize effective means to assess learning and program effectiveness. Utilizes outcome information to improve the delivery of services and improve the learning environment.
  • Collaboration-Serves as an effective liaison among Residential Life and Campus Safety, Information Technology, Admissions, Financial Aid, Business Office, Dining Services, Facilities, Housekeeping, Grounds, Academic Affairs, Advancement, Conference Services, other Student Life departments and other departments of the College. Collaborates closely with the College’s Facilities/Housekeeping Departments to identify and respond to immediate maintenance needs, as well as develops plans for deferred maintenance and capital requests consistent with College’s annual budget proposal process.
  • Data Management-Oversees the development and management of various databases including student general information lookup, student conduct and PEAP. Compile annual statistics. Maintains Residential Life and Conduct webpages along with Guide to Residential Living.
  • Represents the Dean of Students at events and meetings and respond to other duties, as assigned.


Position Specifications and Requirements:

Previous Experience: Seven to ten years of professional experience in student affairs and a commitment to the ideals of liberal arts education. Evidence of ability to inspire students to achieve much academically and as potential leaders. Experience working with student judiciary processes, residential life, health center, counseling center, programming, leadership development, publications, web page development and management expected. 

Knowledge and Education:  Master’s Degree in Student Personnel, Higher Education Administration or related field required doctorate preferred. Demonstrate a deep understanding of diversity and social justice principles, a personal demeanor that inspires collaboration within the division of Student Affairs and throughout the campus and community, and a penchant for continuous learning and improvement. 

Application Deadline: Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


COUNSELING SERVICES PROGRAM ASSISTANT

The Counseling Services Office at Whittier College seeks a Program Assistant. The Program Assistant provides administrative and clerical support functions for Student Counseling Services; coordinates Wellness Coalition and events.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Non-Exempt
Full Time/Part Time status: Full time-10 month
Salary Range: $14.00-$17.00 per hour- Salary will commensurate with experience, skills, and knowledge.

Reports To: Director of Counseling Services
Location/Department: Whittier College (Main Campus)/Counseling Services Office

Responsibilities:

  • Assists Director with annual intern selection, interviews and orientation.
  • Maintains and updates office resource library (books, videos, handouts) for students. Maintains and updates electronic training binder for student Interns.
  • Responsible for composition of memoranda/emails, office organization, ordering supplies, maintaining office appointment schedules (for the WC Counseling Center and Law School), setting agendas and taking minutes of staff meetings.
  • Able to convey respect and welcome to persons of all cultures, creeds, and orientations.
  • Demonstrates the ability to handle sensitive matters and issues in a mature and professional manner. Maintains complete confidentiality in communications with staff, faculty, students and parents.
  • Answers telephone(s) according to established department procedures. Responds to questions of a routine nature. Routes calls to appropriate employee. Accurately takes and delivers messages, as needed. Maintains log of all calls requiring further action.
  • Provides administrative secretarial support to the Director of Counseling Center.
  • Maintains records, checks data and/or prepares standard reports, including reconciliation of department expenditures. Accurately tracks and collects utilization data to be used in preparing the annual report.
  • Maintains student/client files with major emphasis placed upon student/client confidentiality. Disposes of records following legal guidelines.
  • Provides administrative secretarial support, including scheduling, to the staff psychiatrist/ PNP as needed.
  • Provides administrative secretarial support, prepares agendas, reconciles budget/expenditures and leads meetings as needed for the campus Wellness Coalition.
  • Creates promotion and outreach materials for the Counseling Center and the Wellness Coalition. Interacts with various staff across campus to promote events/outreach; posts on WC-related sites.
  • Performs other duties as assigned or requested.

Position Specifications and Requirements:

Previous Experience: Minimum related experience 2 years (higher education setting). Prefer candidate with experience in managing crisis/stressful situations in an academic setting.

Knowledge and Education:  A Bachelor’s degree in related field is preferred. Knowledge of general office operations; basic understanding of psychological health and illness.

Application Deadline:                   Until Filled

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


CREDENTIAL ANALYST 1/ OFFICE ADMINISTRATOR
(Training for the Credential Analyst Position)

Whittier College invites applications for a Credential Analyst 1/Office Administrator who will be apprenticing for a year to transition to the Credential Analyst position in the Department of Education and Child Development.

Major Purpose: To apprentice and train under the current Credential Analyst position while concurrently serving as an Office Administrator.

Description: The Credential Analyst is responsible for a broad range of credentialing functions that include reviewing, analyzing, evaluating, and processing applications for public school teaching credentials, certificates and/or permits. Will provide a wide variety of administrative support functions to the staff and faculty of the Department of Education and Child Development.  Serves as a campus resource and provides assistance, guidance and current information to students, staff and faculty on matters regarding State and campus credential requirements. Relies on experience and judgment to plan and accomplish goals. 

Performance Measurements:

Credential Analyst  

  • Verify completion of requirements and certify all candidates for recommendation to the California commission on Teacher Credentialing (CCTC). 
  • To work with candidates, CCTC, and the College Registrar to determine whether candidates have met the appropriate standards and requirements (Whitter College, State, and National) for credential recommendation and to ensure that each candidate enrolled in a credential or certificate program receives appropriate information and advice about the requirements of the program in which the candidate is enrolled.
  • Establish and maintain College teacher education candidates’ professional files
  • Use professional judgment in the evaluation and approval of transfer units to the graduate program
  • Present credential information during seminars • Establish and maintain database relative to teacher education program and candidates
  • Assist candidates in the application for Certificate of Clearance prior to registration for student teaching
  • Market and help recruit for the Teacher Education program

Office Administrator

  • Supervise the student workers
  • Manage the Education and Child Development office including, but not limited to ordering supplies, ensuring that the faculty office is open during work hours and the front desk is covered and managing the flow of students/staff within the office
  • Support the faculty in the following areas: administrative duties, special projects, event preparation, support the Department Chairs with program department budgets
  • Use discretion while performing duties
  • Other duties as assigned   

Qualifications Education/Certifications: Bachelor’s degree required (familiarity with Teacher Education desired)

Skills & Abilities:  

  • A high standard of organizational and clerical skills and the ability to deal with a variety of tasks simultaneously
  • Excellent communication skills and the ability to relate to and serve faculty
  • A high standard of computer skills and ability to learn new programs
  • The ability to work independently and be self-motivated
  • The ability to be accurate in details
  • The ability to explain complex requirements in clear and concise terms
  • The drive to encourage, direct, hold accountable and guide candidates toward task completion
  • An orientation to administrative detail 
  • Computer and internet savvy with advanced knowledge of Microsoft Office Suite, including Word, Excel, and Outlook. 

The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.


HEAD MEN'S & WOMEN'S TRACK AND FIELD COACH

Whittier College (CA) is accepting applications for the position of Head Men’s & Women’s Track and Field Coach, a 12-month full-time position. Reporting to the Director of Athletics, the Head Coach will responsible for the organization and management of an NCAA Division III Track and Field program in a manner consistent with the philosophy and objectives of the Athletics Department and the college.  Bachelor’s degree is required with a Master’s degree preferred. The successful candidate must have a minimum of 5 years coaching experience, excellent communication skills; exhibit high ethical standards, and the ability to work in a team orientated environment.  Responsibilities include but are not limited to: Responsible for coaching and organizing all practices and games, recruiting quality student-athletes, budgeting, scheduling and travel planning, monitoring student-athlete academic progress and commitment to comply with all policies and regulations governing the NCAA.  The position will also entail secondary athletic administrative responsibilities as assigned by the Director of Athletics. 

Whittier College is a private liberal arts college and a member of the Southern California Intercollegiate Athletic Conference, SCIAC, as well as NCAA Division III.

Interested candidates should submit a cover letter, resume and three references to: Lance Franey, Assistant Athletic Director for Communications, Whittier College, 13847 Earlham Dr., Whittier, CA 90602 or lfraney@whittier.edu


HEAD WOMEN'S BASKETBALL COACH

Whittier College (CA) is accepting applications for the position of Head Women’s Basketball Coach, a 12-month full-time position. Reporting to the Director of Athletics, the Head Coach will responsible for the organization and management of an NCAA Division III Basketball program in a manner consistent with the philosophy and objectives of the Athletics Department and the college.  Bachelor’s degree is required with a Master’s degree preferred. The successful candidate must have a minimum of 5 years coaching experience, excellent communication skills; exhibit high ethical standards, and the ability to work in a team orientated environment.  Responsibilities include but are not limited to: Responsible for coaching and organizing all practices and games, recruiting quality student-athletes, budgeting, scheduling and travel planning, monitoring student-athlete academic progress and commitment to comply with all policies and regulations governing the NCAA.  The position will also entail secondary athletic administrative responsibilities as assigned by the Director of Athletics. 

Whittier College is a private liberal arts college and a member of the Southern California Intercollegiate Athletic Conference, SCIAC, as well as NCAA Division III.

Interested candidates should submit a cover letter, resume and three references to: Lance Franey, Assistant Athletic Director for Communications, Whittier College, 13847 Earlham Dr., Whittier, CA 90602 or lfraney@whittier.edu


LAB SUPPORT COORDINATOR

The Offices of Biology and Kinesiology &Nutrition Science at Whittier College seek a Lab Support Assistant. Primary responsibility is to work with faculty members to support laboratory experiences.

Hours: Monday – Friday, 32-40 hours per week
Exempt Status: Non-exempt
Full Time/Part Time status: Full time, 10-month position

Reports To: Department Chairs
Location/Department: Whittier College (Main Campus)/Biology and KNS

Responsibilities:

  • Preparing solutions, reagents, and materials for lab exercises
  • Organizing small equipment and supplies
  • Working with live organisms, including microbes, Zebrafish, C. elegans, and other organisms as needed
  • Providing routine maintenance for equipment, such as cleaning and servicing microscopes, pipettes, etc.
  • Assisting students with projects
  • Hiring and supervising work-study students in the department
  • Other duties as assigned by the chairs of the departments

Other responsibilities will include:

  • Maintaining and supplying the stockroom (placing orders, tracking inventory, etc.). This will involve working with the stockroom managers of other departments.
  • Providing leadership for biological safety issues, working with Whittier College’s Chemical Hygiene Officer and other safety groups.  

Position Specifications and Requirements:
Previous Experience: 

  • Basic chemistry, biology, and kinesiology laboratory skills
  • Ability to work independently when necessary, and collaboratively when required

Education: 

  • Bachelor’s degree in Biology, Kinesiology or a related field. Master’s degree with laboratory teaching experience desirable

Application Deadline:                   Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


LICENSED VOCATIONAL NURSE (LVN)

The Student Health Services Office at Whittier College seeks a Licensed Vocational Nurse. The successful candidate will function in a collaborative practice with Physicians and/or Nurse Practitioner(s) or Physician’s Assistant(s) in the delivery of health care in the Student Health Clinic.  This individual will provide ambulatory nursing care as directed by health care providers with an emphasis on disease prevention and health maintenance as well as provide clinical duties per established policy and procedure and functions under the supervision of an RN or a physician.  The LVN will be part of a team concept that will work closely with the Director of Student Health Services, front office staff, student employees and other related departments throughout the college community.

Hours: Monday – Friday, 37-40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time-11 month
Salary Range: $31,000.00 Annual- Salary will commensurate with experience, skills, and knowledge.

Reports To: Director of Student Health Services
Location/Department: Whittier College (Main Campus)/Student Health Services Office

Responsibilities:

  • Prepare patients for examinations, note brief history of the reason for the visit in the clinical chart.
  • Take and record vital signs, height, weight, vision screen, UA etc.
  • Assist clinical staff with examination procedures.
  • Administer medications under the providers’ orders, except IV medications.
  • Update patient charts in regards to allergies, medication use, and immunization history at each visit.
  • Complete lab slips as necessary.
  • Administer immunizations as per policy and procedure and college entrance requirements. Perform phlebotomy as ordered by the health care provider.
  • Clean and sterilize medical instruments and equipment.
  • Stock each exam room and order supplies as needed.
  • Participate in health educational programming on campus.
  • Participate in Quality Improvement projects as indicated.
  • Assist with the health clearance process of all incoming students.
  • Attend Student Life and Student Health Services meetings as indicated.
  • Updated records into data base.
  • Answers patient questions after consultation with the health care provider as per established procedures in that regard.

Position Specifications and Requirements:
Education/Qualifications:

  • Graduate from an accredited Practical/Vocational Nurse program
  • California license as a Licensed Vocational Nurse
  • Minimum of two years of experience as an LVN in primary care, preferably in a  
  • Student Health Center, Urgent Care or Emergency Room
  • Proficient oral and written communication skills
  • Current BLS certification
  • Two professional references from current/former supervisors
  • Must be authorized to work in the United States

Job Knowledge/Responsibilities:

  • Possess practical knowledge in primary care as it relates to adolescents and young adults and be able to administer clinical care in accordance with policies and procedures as set forth.
  • Able to use computer and learn new software programs
  • Collaborate with health care providers and provide education to patients in compliance with FERPA.

Physical Requirements:
Physical activity may include standing for prolonged periods, minimal lifting, and operating a computer and or certain equipment as needed for the clinic operation.

Application Deadline:                   Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


MEDICAL DIRECTOR

The Student Health & Wellness Center at Whittier College seeks a Medical Director. The Medical Director will provide supervision including off-site telephonic coverage for NP and/or PA’s and co-sign their electronic records as listed in the standardized procedures. The director will serve as a liaison and provide cross-campus collaboration, particularly with the Counseling Center, Disability Services, Athletic Department, Student Life Office, Residence Life Office and the Student Life Crisis Management Team and Wellness Coalition. 

Reports To: Director of Student Health & Wellness Center
Location/Department: Whittier College (Main Campus)/Student Health & Wellness Center

Responsibilities:

  • Serves as consultant for the oversight of the clinic function and supervising physician to Nurse Practitioners and/or Physician Assistants.
  • Responds to all medical calls made by the NP and/or PA in a timely fashion.

Non-Essential Functions of the Job:

  • None identified at this time.

Position Specifications and Requirements:
Previous Experience: 

  • Three years of experience in the practice of ambulatory primary care medicine
  • One year of experience in a college or university health clinic or center
  • One year experience in the use of electronic medical records.
  • One year of experience supervising NP’s and/or PA’s.

Education:                                                                                                                       

  • Medical Professional Degree (MD or DO) in the state of California and Board eligible or Board certified in a primary care specialty
  • A Medical Board Licensure as a Family Practice or Internal Medicine Physician
  • Expert communication, listening and “people skills” especially with young adults/adolescents and health care providers.
  • Provide off-site supervision to NP’s and/or PA’s.
  • If this position is Security Sensitive or if you are subject to a criminal background investigation based on college policy, employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources

Application Deadline:                   Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


PROSPECT MANAGEMENT & RESEARCH COORDINATOR

The Office of Advancement at Whittier College seeks a Prospect Management & Research Coordinator. The Coordinator is responsible for developing and managing a strong, centralized prospect management system to support the Office of Advancement’s identification, cultivation, solicitation and stewardship efforts in order to maximize a prospect’s support for the College. Responsible for identifying and profiling individual research prospects for major gifts and special project funding, and annual/sustaining support.  Facilitate reporting and tracking of major gifts activity during campaign.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time
Salary Range: $40, 000- $50,000 Annual- Salary will commensurate with experience, skills, and knowledge.

Reports To: Sr. Director of Advancement
Location/Department: Whittier College (Main Campus)/Advancement Office

Responsibilities:

  • Design, develop, document and implement Prospect Management policies and procedures for use with Banner, and train all primary users to ensure it is used most effectively as a tool to manage and monitor the College’s fundraising progress. (1) [10%]
  • Maintain prospect assignments, prospect coding, and personal data in Banner database. (1) [15%]
  • Must work closely with the fundraising officers to identify their prospect information needs and provide timely and accurate prospect research findings to support fundraising officers in qualifying, cultivating and soliciting major and special gift prospects.  (1) [10%]
  • Ensure that effective strategic plans are in place for prospects that take into consideration the multiple relationships and interests that donors may have and that these plans are clearly recorded and communicated to avoid duplications. (1) [10%]
  • Conduct prospect screening and research with the goal of identifying a steady pipeline of major gift and volunteer group, panel, and/or committee prospects.  (1) [15%]
  • Provide detailed written reports about specific donors and prospects, containing an analysis of information gathered from public sources. (1) [15%]
  • Assist front-line officers in managing and tracking prospect/donor(s) activities, including assigning and scheduling “Next Moves” in Banner (1) [10%]
  • Develop reports to measure gift officer activity, as well as broader annual giving and alumni programs metrics. Track current progress/success, project and assess future sources of funding, and to define and monitor the solicitation pipeline. (1) [5%]
  • Assure accuracy of information and maintain data integrity in Banner. (1) [5%]
  • Coordinate select donor recognition initiatives including the annual listing of leadership donors in The Rock and other publications. (1) [5%]
  • Related duties as assigned.

Position Specifications and Requirements:
Previous Experience:   1-3 years of experience working with research tools, databases, or program management, preferably within higher education or similar environment.

Knowledge and Education:  Requires ability to handle multiple assignments with minimum supervision while meeting strict deadlines. Must have excellent writing skills and be detail oriented and accurate.  Extensive computer experience required, including knowledge of Excel.  Knowledge of Banner required.  Must be able to train others in technical applications.  The ability to work efficiently with minimum supervision and to communicate clearly and accurately is required. A Bachelor’s degree or equivalent education/work experience is preferred.

Application Deadline:    Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


RESEARCH & INSTRUCTION LIBRARIAN

The Wardman Library at Whittier College seeks a Research & Instruction Librarian designs, develops and assesses the College’s information literacy program, including coordination of instruction for the first year writing program.

Reports To: Library Director
Location/Department: Whittier College (Main Campus)/Wardman Library

Position Status: Full-Time
Exempt/Non-Exempt Status: Exempt
Salary Range: $55,000 - $65,000. Salary will commensurate with experience, skills and knowledge.

Responsibilities:

  • Develops and coordinates web-based tools aimed to increase proficiency in library use and knowledge of library resources.
  • Provides other librarians with information and materials useful to the effective teaching of research and library skills.
  • Investigates and incorporates appropriate new trends in library instruction, reference services, information literacy and the use of learning spaces.
  • Assists with Library sponsored events, including poetry readings, book signings, fall and spring finals activities for students, annual faculty tenure and promotion reception, and other outreach activities, as requested.
  • Oversees the Library’s social media sites; keeping posts up-to-date and relevant for the student and faculty interests.
  • Supervises the full-time Circulation/Interlibrary Loan position.
  • Manages all aspects of the McNaughton Book leasing program.
  • Coordinates and oversees interlibrary loan services, both borrowing and lending, using Link+, RapidILL, and OCLC ILL Service.  Keeps current with latest ILL technology and collects use statistics.
  • Responsible for the staffing and scheduling of the Information Desk.
  • Coordinates the Library’s role in the peer mentor program, working closely with the CAAS and Writing Program staff.  Is a co-instructor for the peer mentor classes.
  • Demonstrates strong communication, teambuilding and customer service skills.
  • Keeps current and capably assists users with the library’s technological services including but not limited to: PCs, Macs, printers, photocopiers, and related-printing software, scanners, digital microfilm reader and its software, learning software, general productivity applications, and learning management platform (Moodle).
  • Oversees LibGuides and assists librarians in content.
  • Works effectively with other librarians to build consensus about new directions in information literacy programming and its assessment.
  • Collects and maintains statistics for interlibrary loan borrowing and lending and reference services.
  • Responsible for collection development and acts as liaison in assigned subject areas and departments.
  • Supervises and creates special projects for student workers and peer mentors.
  • Participate in library wide initiative through committee work.
  • Commitment to working in a culturally diverse environment. 
  • Excellent oral and written communication skills. 
  • Ability to work a flexible schedule one week night for Information Desk duties, as needed.

Requirements:
ALA-accredited MLIS or equivalent Library degree, 3+ years experience as a professional librarian, academic preferred.  

Knowledge and Skills:
Experience as part of a Public Services team with knowledge and skills in searching print and web-based resources.  Proven success supervising employees.  Management of an information literacy program at an academic institution.  Familiarity with interlibrary loan processes and procedures.

Application Deadline: Open Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.


STEM INTERNSHIP & ADVISING COORDINATOR

Whittier College invites applications for the position of STEM Internship and Advising Coordinator. Reporting to the Title V Project Director, the STEM Internship and Advising Coordinator is responsible for coordinating a comprehensive program of advising and academic support services, including establishing internships and research opportunities for undergraduate students pursuing degrees in STEM and health-related disciplines. In cooperation with faculty advisors, the Center for Academic Advising and Success, and the Center for Career and Professional Development, the STEM Internship and Advising Coordinator will contribute to improving the retention and success of STEM and pre-health undergraduates. The successful candidate will have experience developing collaborative relationships with faculty, staff, and research and internship partners, and knowledge of student retention practices. The STEM Internship and Advising Coordinator is a five-year contractual position, contingent upon the annual renewal of Title V federal funding and satisfactory performance.

Position Status: Full-time, 11/12 month schedule
Salary: $45,000-$50,000

Essential Job Functions:

  • Develop and/or coordinate new STEM and pre-health internship opportunities for undergraduate students with a wide range of corporate, government, and non-profit organizations, alumni, students, parents, and faculty
  • In coordination with STEM and pre-health faculty advisors, provide individualized and group advising to students interested/majoring in STEM and pre-health areas on academic policies, exploring majors, creating educational plans, career clarification, internships, research fellowships, and the graduate and professional school application process
  • Collaborate with faculty to promote cooperative relationships and to seek experiential learning opportunities that align with the academic goals of STEM and pre-health majors
  • Prepare undergraduates to pursue research experiences and fellowships, job shadowing and internships, and graduate school admissions including the identification of appropriate opportunities, resume and personal statement preparation, and effective interview skills
  • Maintain relationships with professional STEM and pre-health organizations that provide networking and marketing opportunities with potential employers
  • Collect data on student appointments, employer contacts, and presentations for analysis, evaluation, and program improvement; track and maintain accurate records on the number of students engaging in internships
  • Establish and maintain positive relationships with internal contacts such as Alumni Relations, Disabilities Services, CAAS, Athletics Dept., etc. while promoting research, job shadowing, and internship opportunities for STEM and pre-health students
  • Serve as a campus expert and resource to students, faculty, and staff on STEM and health professions programs; Facilitate development of knowledge among other offices and academic departments regarding pre-health topics; Act as the College’s STEM and pre-health professions representative at admissions, orientations, and fellowship events
  • Other duties as assigned

Qualifications and Experience: 

  • Master’s degree in a STEM, Student Affairs, Counseling, or Education-related discipline required with a minimum of 3 years of relevant advising experience preferred
  • Demonstrated experience in establishing new partnerships with external organizations
  • Insight into the needs of first-generation and/or underrepresented college students with particular emphasis on STEM pathways and trajectories
  • Facility with relationship building, the development of others, and the ability to function competently and collaboratively within a team environment
  • Effective organizational and written and verbal communication skills
  • Superior interpersonal skills and proven ability to work well with diverse students, faculty, and organization/company site staff alike
  • Understanding of and commitment to the application of employer relations, college recruiting, and the professional development of today’s college students in a liberal arts environment preferred
  • Willingness to work evenings and weekends as the job may require

Combined professional experience/education may substitute for minimum education.

Target start date: June  1, 2016.

Application Procedure and Timeline
The position is based in Whittier, California. To be considered for this position, please submit your cover letter, résumé or CV, salary history and contact information for three professional references to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Assoc. Director Human Resources, 13406 E Philadelphia Street Whittier, CA 90608. AA.AOE. Review of applications will begin immediately with an application deadline of May 20, 2016. An offer of employment is contingent upon the successful completion of an extensive background check.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion, creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, age, or any other characteristic protected by State or Federal Law.


TITLE V ADMINISTRATIVE COORDINATOR

Under the general supervision of the Title V Project Director, the Title V Administrative Coordinator provides general administrative support and coordination for the Title V grant activities which aim to advance Whittier College’s capacity toward STEM learning and research. The Administrative Coordinator will be an integral member of the Title V Project team by assisting in meeting critical project objectives and adhering to federal guidelines. This is a five-year contractual position, contingent upon the annual renewal of Title V federal funding and satisfactory performance.

Hours: Monday – Friday, 40 hours per week
Exempt Status: Exempt
Full Time/Part Time status: Full time-12 month
Salary Range: $35, 000- $40,000 Annual- Salary will commensurate with experience, skills, and knowledge.

Reports To: Title V Project Director
Location/Department: Whittier College (Main Campus)/Office of the President

Responsibilities:

  • Provide administrative coordination of the Title V Project activities
  • Assist in the development of the Title V Project Manual
  • Process allowable grant expenditures in compliance with federal regulations
  • Produce budget reports
  • Support the compilation of data and production of progress reports
  • Assist the Director in maintaining the Title V webpage and preparing promotional materials for grant activities, including the Title V newsletter
  • Record minutes at all staff meetings
  • Create, organize, and maintain Title V Project files and folders
  • Arrange travel for conferences and other meetings
  • Provide logistical support for all special events and programs
  • Perform a variety of other duties as assigned

Position Specifications and Requirements:

Minimum Qualifications: Bachelor’s degree and two years of progressively responsible experience in general office, clerical, or administrative support work. Proficiency with all standard office equipment, including Microsoft Office Suite, maintaining databases, and web-based research. Must have attention to detail and be able to work independently. Strong organizational and communication skills required.

Preferred Qualifications: Grant management work experience at a college or university. Demonstrated competence in use of spreadsheets for financial analysis, fiscal management, and reports. Experience with Banner system.

Application Deadline:                   Until Filled
The position is based in Whittier, California.  To be considered for this position, please submit your cover letter, resume and salary history to: whittierjobs@whittier.edu or mail to Whittier College, Attn: Human Resources Manager, 13406 E Philadelphia Street Whittier, CA  90608. AA/AOE.

Whittier College is an Affirmative Action, Equal Opportunity Employer and does not discriminate against employees or applicants because of race, religion creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, or sexual orientation, or any other characteristic protected by State or Federal Law


POOL OF ELIGIBLE TEMPORARY STAFF (P.O.E.T.S.)

Temporary and On-Call assignments are periodically available in various departments of the College. Varying levels of experience, skills, knowledge, and abilities in secretarial and clerical work desirable. Candidates must be available on short notice and be flexible regarding duties and scheduled work hours. Qualified candidates interested in this opportunity are welcomed to send resume and cover letter to whittierjobs@whittier.edu.

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